2015 Board Minutes

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, DECEMBER 7, 2015

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt, Treasurer Karen Weeres and Deputy Treasurer Dan Torgersen were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions to the agenda. Five additions were made. Ackerman made a motion to approve the amended agenda, seconded by Finch, all in favor, motion passed.
Minutes were reviewed. Johnson made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Johnson, all in favor, motion passed.

Quiet Title Action 2022 Daisy Circle (PID #19.10320.0000): Township Attorney Michael Couri will advise when action by the Township is needed.

Bouska Rezoning Request (PID #19.10313.0000): The Joint Lynden Township Planning Commission and Board met on November 12th and determined that the proposed one lot plat does not fit the definition of a subdivision as defined in Section 201 O. of Lynden Township Subdivision Ordinance #8. As a result, the Township signed the proposed preliminary plat and defers to Stearns County Environmental Services (SCES) to handle the process.

Building Permit Process: The Board has requested Township Building Inspector Nancy Scott add a column on her monthly spreadsheet to communicate the status of each project. This will include pending permits. Scott will send Construction Site Permit copies to SCES.

Privately Maintained Township Roads: Ackerman followed up with Kusha and Bild regarding their November request that the Township plow Battle Road this winter. Couri advised the township cannot perform any work on a privately maintained road. Kusha can privately hire the Township’s contractor if desired.

County Subdivision Changes: Stearns County is proposing changes to their subdivision ordinance. Ackerman attended a recent meeting and will follow up with SCES. It was noted that once Stearns County has implemented their changes, we will need to convene our Planning Commission to review and update the Township’s subdivision ordinance.

Clerk Election Meeting: Clerk Schmidt will be attending a meeting regarding elections on December 15 at Stearns County.

Jeff Johnson / Johnson Materials: Johnson has purchased two (2) lots in the Industrial Park and intends to build a 50 x 80 building on the east lot. The second lot would remain open at this time. He intends to keep the lots separate initially. Finch has reviewed the driveway access and the culvert that has been installed. Impervious surface area and stormwater management were briefly reviewed. He is aware he needs to contact Nancy Scott for a building permit.

Tim Dietrich: Dietrich is interested in purchasing the former Sun Plastics site for a machine shop. Manufacturing is a permitted use in the Industrial district. Finch will follow up.

Ben Berg / Berg Brothers Setters: Ben Berg inquired if a kennel inspection by the township is necessary since the State performs inspections. A township inspection is required to ensure compliance with CUP conditions and our ordinance’s standards of care and operation that are not specifically addressed by the State. Finch will notify Berg.

Schendzielos Snowplowing: Residents reported that the snowplow had not put the blade down to the asphalt on this last snow fall, leaving snow on the road to ice up. Finch will review this with Schendzielos.

Conditional Use Permit (CUP) Violation 16855 County Road 44 (PID #19.10367.0000): On November 6, 2015 the Stearns County Sheriff was dispatched to this location. Based on information provided by the Sheriff’s Department, it appears kennel operator Valorie Muggli may be in violation of the terms of the CUP and Lynden Township Ordinance No. 7. After discussion, Ackerman made a motion to approve Resolution 2015-2, a resolution setting a public hearing to consider revocation of the CUP issued to Valorie Muggli for operation of a commercial kennel, seconded by Finch, all in favor, motion passed. Couri is to send notice to Muggli and adjacent property owners. Clerk Schmidt is to send notice of publication and post same at the town hall. A public hearing was set for December 21 at 7:00 p.m.

Meeting dates: Planning Commission – As needed
Public Hearing – Muggli – December 21, 7:00 P.M.
Monthly Meeting – January 7, 7:00 P.M.

Correspondence: Correspondence was reviewed which included:
• Stearns County subdivision ordinance amendments (Ackerman)
• Local Board of Appeal and Equalization Certification Form (Schmidt)
• Municipal Delegation Agreement (Scott)
• Couri and Ruppe Legal Service Rate Increase
• Request for Letter of Support for Beaver Island Trail Grant Application (Ackerman)
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6555 through 6579, seconded by Johnson, all in favor, motion passed.

Johnson made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 8:49 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair


LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, NOVEMBER 2, 2015

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt, Treasurer Karen Weeres and Deputy Treasurer Dan Torgersen were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions to the agenda. Two additions were made. Ackerman made a motion to approve the amended agenda, seconded by Finch, all in favor, motion passed.
Minutes were reviewed. Johnson made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Ackerman, all in favor, motion passed.

Skramstad Horse Violation 15085 Hidden River Dr (PID #19.10722.0508): The corral has been taken down and the horse is no longer present.

Dover Road Neeley Driveway Repair: The driveway was repaired on October 27. Gerry Neeley is satisfied with the results. Stearns County Soil and Water will determine whether a culvert is necessary and will be providing a plan for Dover Road storm water management. A grant may be available to help offset costs.

Alder Road Repair 251 Alder Road (PID #19.10628.0000): Stearns County Soil and Water recommends placing an elbow on the current culvert to manage storm water. Once the plans are received in the spring, Finch will facilitate the installation.

Bouska Rezoning Request (PID #19.10313.0000): Justin and Deonna Bouska have submitted a rezoning application to Stearns County to rezone 10 acres of their 20 acre parcel from A-40 to R-10. They are requesting to concurrently submit a preliminary plat application and presented a proposed plat to the Board. After discussion it was determined that Stearns County Environmental Services (SCES) should be consulted to ensure the proposal is handled properly. A tentative meeting date with the Planning Commission was scheduled for Monday November 9th to discussion the application and the Township’s Subdivision Ordinance. Ackerman will contact SCES in advance of the meeting.

Eugene Kusha 253 Battle Road (PID# 19.10666.0000): Kusha requests the Township plow Battle Road this winter based on medical needs. Neighbor Gary Bild indicates Stearns County had plowed Battle Road and Baxter road back in 1996 and supports Kusha’s request. The Township is unable to plow Battle Road because though it is a public road, it is not built to proper specifications and has never been accepted by the Township. As a result, the road is privately maintained and the Township cannot perform any work on the road. It was suggested they contact Stearns County or hire an independent contractor.

Building Permit Process: Communication issues were discussed. Johnson will contact some of the most recent permit applicants to inquire of their satisfaction. Ackerman will request Township Building Inspector Nancy Scott add a column on her monthly spreadsheet to communicate the status of each project and will request that pending permits be included. Future compliance issues will begin with an initial violation letter sent from the Township with a compliance deadline date. If the deadline is not met, then Scott, acting as our Compliance Officer will issue an Administrative Notice.

Quiet Title Action 2022 Daisy Circle (PID #19.10320.0000): Clerk Schmidt has signed the Acknowledgment and returned it to Attorney Schroeder. Township Attorney Michael Couri will advise of any additional action necessary.

Guinea Hens 22184 Frankfurt Road (PID #19.10466.0000): The presence of a flock of guinea hens was discussed but the Board has not received a complaint on this issue. No action taken.

Noxious Weed Report: Johnson submitted the report in October. Clerk will verify submission.

Road Mileage Report: 40.1 miles was verified by Finch. The form was signed and the Clerk will submit and file.

Permit Kevin Lusti 19309 Co Road 44 (PID #19.10271.0000): Inspectron requests to close their file indicating this permit has been lingering but the project is incomplete. Clerk is to forward file to Scott for review and follow up.

Meeting dates: Planning Commission – November 9, 6:00 P.M.
Monthly Meeting – December 7, 7:00 P.M.

Correspondence: Correspondence was reviewed which included:
• Tri County Human Society (TCHS) – 2016 contract
Ackerman made a motion to approve the contract with TCHS, seconded by Finch, all in favor motion passed. Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6537 through 6554, seconded by Finch, all in favor, motion passed.

Johnson made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 8:39 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair


LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, OCTOBER 5, 2015

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt, Treasurer Karen Weeres and Deputy Treasurer Daniel Torgersen were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions to the agenda. Johnson made a motion to approve the agenda, seconded by Ackerman, all in favor, motion passed.
Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Johnson, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed.

Rod and Betty Dirkx 239 Alder Road (PID #19.10631.0000): The variance application from Dirkx to build a structure at 239 Alder Road has been approved. The variance for recording was signed. Clerk Schmidt is to record the variance with the Stearns County recorder.

Donovan Variance Application 241 Alder Road (PID #19.10630.0000): The variance application from Donovan to build a structure at 241 Alder Road has been approved. The variance for recording was signed. Clerk Schmidt is to record the variance with the Stearns County recorder.

Bouska Rezoning Request (PID #19.10313.0000): Justin and Deonna Bouska have submitted a rezoning application to Stearns County to rezone 10 acres of their 20 acre parcel from A-40 to R-10. If rezoned, their intent would be to split 10 acres from the parcel for a residence. The request is compatible with the Comprehensive Plan as it is located in a moderate growth area. It was noted that if rezoned, the residual 10 acres must remain A-40 so the existing kennel doesn’t become a non-conforming use. If the split is not considered Administrative, they must go through the Township’s subdivision process which includes a public hearing. Ackerman made a motion to authorize the issuance of the Rezoning Recommendation Form in support of the request, seconded by Finch, 2 in favor, Johnson abstained from the vote, motion passed.

Dover Road Neeley Driveway Repair: Finch indicates the driveway approach will be corrected later this month.

Alder Road Repair 251 Alder Road (PID #19.10628.0000): Finch is meeting with Duffy Engineering Wednesday. Pend to November meeting.

Tax Forfeited Properties (PID 19.10790.0000 and 19.10983.0000): The Board has received a request from Stearns County to approve the sale of two tax-forfeited parcels at a reduced rate. Both parcels have unpaid special assessments from clean up of the properties. The County has informed the Board that once a property is tax forfeited, any special assessments are cancelled. Township Attorney Mike Couri indicated there is a process for reassessing the special assessments post-sale and recommends the Board inform Stearns County of our intent to reassess the fees. Chair Ackerman signed the document and the Board attached a letter of intent to reassess the special assessments for PID # 19.10790.0000 in the amount of $18,490.15 and PID #19.10983.0000 in the amount of $15,003.30.

Heaton Certificate of Compliance (PID #19.10566.0000): Stearns County submitted a request for Lynden Township to issue a Certificate of Compliance for PID 19.10566.0000. Peter Theismann was present on behalf of Stearns County. They are buying the abandoned railway corridor located on this parcel. Johnson noted the land will now be taken off the tax rolls and suggests the Township receive some payment in lieu of taxes. Ackerman and Finch encouraged Johnson to discuss this with the County Commissioners. Ackerman made a motion to authorize the issuance of a Certificate of Compliance, seconded by Finch, all in favor, motion passed.

Skramstad Horse Violation 15085 Hidden River Dr (PID #19.10722.0508): Johnson made a motion to authorize Clerk Schmidt to send the initial violation letter. Motion was seconded by Ackerman, all in favor, motion passed. This letter states a compliance deadline of October 18, 2015 before Administrative Notice is issued and fines are levied.

Approve Public Hearing Minutes: Finch made a motion to approve the minutes from September 30 for both the Dirkx and Donovan variance public hearings, seconded by Ackerman, all in favor, motion passed.

Planning Commission Appointment: Ackerman made a motion to appoint Jeff Westrum to the Planning Commission, seconded by Finch, all in favor, motion passed. His term will expire in 2020.

Meeting dates: Planning Commission – As Needed
Monthly Meeting – November 2, 7:00 P.M.

Correspondence: Correspondence was reviewed which included:
• State Reserve Projects – Nancy Scott
• Johnson inquiry regarding permits on Daisy Circle and 17th Avenue
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6517 through 6536, noting check number 6460 to Duet was voided, seconded by Johnson, all in favor, motion passed.
Finch made a motion to adjourn the meeting, seconded by Johnson, all in favor, motion passed. Meeting adjourned at 8:10 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair


LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, SEPTEMBER 14, 2015

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt, Treasurer Karen Weeres and Deputy Treasurer Daniel Torgersen were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions to the agenda. Johnson made a motion to approve the agenda, seconded by Finch, all in favor, motion passed.
Minutes were reviewed. Johnson made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed.

Daniel and Kris Moeller Trailer Replacement Inquiry (PID #19.10284.0000): In July, Moeller inquired about replacing the 12 x 68 trailer on this parcel. This is a non-conforming structure and is located in shoreland which is regulated by the County. Stearns County Environmental Services (SCES) determined they could replace the trailer with an identical trailer under the terms of the original variance.

Rod and Betty Dirkx 239 Alder Road (PID #19.10631.0000): The Township received a variance application from Dirkx to build a structure at 239 Alder Road. The proposed structure meets the 63 foot setback requirement from the centerline of the road as platted, but not from the centerline of the road as traveled. Angie Berg of SCES notified the Board that the County would require a variance if the township chose to waive the requirement (as reflected in the August meeting minutes). As a result, the township will process the variance. Ackerman made a motion to waive the requirement for a site visit by the Planning Commission and to reduce the application fee from $750 to $400, seconded by Finch, all in favor, motion passed. The public hearing was set for September 30, 2015 at 7:00 p.m.

Bouska Rezoning Request (PID #19.10313.0000): Justin and Deonna Bouska have submitted a rezoning application to Stearns County to rezone their 20 acre parcel from A-40 to R-10. If rezoned, their intent would be to split 10 acres from the parcel. Access would be shared with the current driveway. Stearns County requires a recommendation from Lynden Township. After discussion, Johnson requests the Planning Commission review this proposal. The Planning Commission will be called for a meeting on September 30th at 6:00 p.m. to review the application and make a recommendation. Pend to October meeting.

Donovan Variance Application 241 Alder Road (PID #19.10630.0000): The Township received a variance application from Bill and Sheri Donovan to replace a structure at 241 Alder Road. The proposed structure meets the 63 foot setback requirement from the centerline of the road as platted, but not from the centerline of the road as traveled. Ackerman made a motion to waive the requirement for a site visit by the Planning Commission and to reduce the application fee from $750 to $400, seconded by Finch, all in favor, motion passed. The public hearing was set for September 30, 2015 at 7:30 p.m.

Dover Road: Resident Neely was present and is not satisfied with the way the road has been altered to address the drainage issues. Discussion ensued. Finch is working with Stearns County Soil and Water to get a project description for a long term solution. Since the project will most likely take place in the spring of 2016, Finch will review the current situation and make necessary temporary repairs to the area around Neely’s driveway.

Alder Road Repair 251 Alder Road (PID #19.10628.0000): Duffy Engineering will be placing markers to delineate the right of way. Finch is researching possible future projects (such as a rain basin) for this area.

Tax Forfeited Properties (PID 19.10790.0000 and 19.10983.0000): The Board has received a request from Stearns County to approve the sale of tax-forfeited parcels at a reduced rate. The two parcels have unpaid special assessments from clean up of the properties. The County has informed the Board that once a property is tax forfeited, any special assessments are cancelled. If the Township wishes to renew a special assessment, it would be done post-sale. Johnson will follow up with Township Attorney Mike Couri regarding the process. Pend to October meeting.

Meeting dates: Planning Commission – September 30, 6:00 P.M.
Dirkx Public Hearing – September 30, 7:00 P.M.
Donovan Public Hearing – September 30, 7:30 P.M.
Monthly Meeting – October 5, 7:00 P.M.

Correspondence: Correspondence was reviewed which included:
• SCES – Boucher rezoning request approved
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6488 through 6516, seconded by Johnson, all in favor, motion passed.
Ackerman made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 8:46 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair


LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, AUGUST 3, 2015

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt, Treasurer Karen Weeres and Deputy Treasurer Daniel Torgersen were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions to the agenda. Johnson made a motion to approve the agenda, seconded by Finch, all in favor, motion passed.
Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Johnson, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed.

Reshingling without a Permit (PID #19.10229.0001): A permit has been obtained and the property owner was required to pay double the permit fee.

Del Aleckson Rezoning Application (PID #19.10224.0024 and 19.10600.0022): The township submitted a rezoning request on behalf of Aleckson. The request to rezone approximately 6 acres from R-5 to Industrial has been approved.

Boucher Rezoning Application (PID #19.10224.0000): The township was notified that a separate application needed to be submitted for the Boucher parcel. A rezoning request was submitted on behalf of Boucher and the process is underway with Stearns County.

Daniel and Kris Moeller Subdivision Inquiry (PID #19.10540.0000): In July, Moeller was instructed to contact Stearns County Environmental Services (SCES) to see if they would qualify for an Administrative Split for their property. Stearns County will not allow this to be an Administrative Split because they do not have a full quarter/quarter and are creating a new building site. To subdivide, they would be required to do a one (1) lot plat.

Daniel and Kris Moeller Trailer Replacement Inquiry (PID #19.10284.0000): In July, Moeller inquired about replacing the 12×68 trailer on this parcel. This is a non-conforming structure and is located in shoreland which is regulated by the County. Moeller contacted SCES and was told that because a variance was initially granted for the trailer, they would have to obtain a new variance to replace it. Ackerman believes they should be able to replace the structure in the same footprint and will follow up with SCES about their interpretation of the non-conformity statutes. Stearns County will allow them to improve their current structure.

Township Cleanup Bill: Clerk Schmidt received verification from the City of Clearwater that they do not receive any money from the transactions and income from cleanup day. The funds that are collected are kept by the waste company in exchange for using their trucks.

Clearwater Area Historical Society: Finch made a motion to approve a request by Karolyn Boucher to allow the Clearwater Area Historical Society to store a PA system and possibly a printer at the Lynden Town Hall, seconded by Johnson, all in favor, motion passed. The Township will be able to use the sound system for meetings if desired. Boucher has not completed research about replacing the hard drive on the township’s old printer.

Rod and Betty Dirkx 239 Alder Road (PID #19.10631.0000): Dirkx inquired about a variance for a structure at 239 Alder Road. The proposed structure meets the 63 foot setback requirement from the centerline of the road as platted. Ackerman has discussed this with Angie Berg of SCES. The position of Stearns County has changed and they now state that the measurement should be 63 feet from the centerline of the road as traveled. The Board disagreed with this interpretation and believes that as the road authority, they can make the best determination in this situation. Finch made a motion waive to the requirement for a variance as long as the proposed structure meets the required 30 foot setback from the road right-of-way, and 63 feet from the centerline of the road as platted. The motion was seconded by Johnson, all in favor, motion passed. Ackerman will inform SCES of this decision. Dirkx still must obtain a Construction Site Permit from Stearns County as this is in Shoreland.

School District 742 Special Election: Stearns County has confirmed that District 742 will be holding a special election this fall. Voters within the District will be notified by the District. Voting will take place at the St. Augusta City Hall. Formal notification is pending.

Possible Quiet Title Action: Clerk Schmidt received an email requesting contact information. No formal paperwork has been received to date.

Meeting Dates: Planning Commission – As Needed
Monthly Meeting – Sept 14, 7:00 pm (No meeting Labor Day)

Correspondence: Correspondence was reviewed which included:
• MN Revenue – 2016 Township Aid Notice $847.00
• SCES – Aleckson rezoning request approved
• Town Hall rental request from DNR approved – The fee is waived
• Annandale Fire Chief Appointment
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6470 through 6487, with check number 6487 noted as void, seconded by Finch, all in favor, motion passed.

Ackerman made a motion to adjourn the meeting, seconded by Johnson, all in favor, motion passed. Meeting adjourned at 7:51 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair


LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, JULY 6, 2015

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt and Treasurer Karen Weeres were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions to the agenda. Two items were added. Johnson made a motion to approve the amended agenda, seconded by Ackerman, all in favor, motion passed.
Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Ackerman, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Johnson, all in favor, motion passed. Ackerman introduced Daniel Torgersen. Treasurer Karen Weeres has appointed Torgersen as Deputy Treasurer. Torgersen was administered the oath of office and has begun training with Weeres.

Pool Fence Violation 01581 200th St. E. (PID #19.10229.0001): Compliance has been achieved.

Reshingling Without a Permit (PID #19.10229.0001): Building official Scott is handling this issue.

Del Aleckson Zoning Inquiry (PID #19.10224.0024 and 19.10600.0022): The township has submitted a rezoning request on behalf of Aleckson. Stearns County has set a public hearing for July 16, 2015. No one from the township will attend as the application speaks for itself. The Boucher property that was referenced in the previous minutes is included in the request.

Building Inspection Fee Ordinance: Lynden Township Ordinance #11, which repeals Lynden Township Ordinance #6, was reviewed by Board members. Ackerman made a motion to adopt Ordinance #11, an Ordinance Establishing Fees for Building Permits, seconded by Finch, all in favor, motion passed.

Resolution 2015-1 Publication by Summary: Ackerman made a motion to approve Resolution 2015-1, seconded by Finch, all in favor, motion passed.

Fee Schedule Revision: Ackerman made a motion to approve the revised Lynden Township Fee Schedule, seconded by Johnson, all in favor, motion passed.

Spring Clean Up Bill: We have requested a breakdown of the billing and receipts from the City of Clearwater but have still not received it. Pend to August meeting.

Building Permit Information on Township Website: Website information is updated.

Daniel and Kris Moeller Subdivision Inquiry (PID #19.10540.0000): Moeller would like to split 7 acres from an 80 acre parcel and would want it to have a building credit. This parcel is zoned A-40. After review, Moeller was instructed to contact Stearns County Environmental Services (SCES) as this should be considered an Administrative Split request. If this qualifies under the Administrative process, Lynden Township would issue a Certificate of Compliance. Moeller must provide the existing and proposed acreage, legal descriptions and owner information. The County would handle access to the proposed parcel as it is on County Road 44. It was noted that the County would require the remaining acreage to be deed restricted and no additional building credits would be available until such time when the property would be rezoned.

Daniel and Kris Moeller Trailer Replacement Inquiry (PID #19.10284.0000): Moeller stated they are considering replacing the 12×68 trailer on this parcel. This is a non-conforming structure and is located in shoreland which is regulated by the County. Moeller will contact SCES.
They also requested the road be reviewed for grading and maintenance. Finch will follow up.

Clearwater Area Historical Society: Boucher on behalf of the Historical Society requested a donation of the Township’s old printer. The Board supported the request, but Planning Administrator Kantor noted concerns about the hard drive and privacy issues. Boucher will research the issue and report her findings to the Township.

Larry Maly Trailer Removal (PID #19.10307.0000): Maly has removed the non-conforming trailer that was being used as a rental. It was noted that Maly does not intend to place it.

Meeting Dates: Planning Commission – As Needed
Monthly Meeting – August 3, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Stearns County – Land Use and Zoning Ordinance #439 updates
• Stearns County Environmental Services – Public Hearing Aleckson
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6448 through 6469, with check number 6453 noted as void, seconded by Finch, all in favor, motion passed.
Finch made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 8:09 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair


LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, JUNE 1, 2015

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt was also present. Treasurer Karen Weeres was excused from attending. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions to the agenda. Four items were added. Ackerman made a motion to approve the amended agenda, seconded by Finch, all in favor, motion passed.
Minutes were reviewed. Johnson made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed.

JK Landscaping: No one in attendance from JK Landscaping. Remove from agenda.

Claim Declaration Language: The required claim declaration language as set out in MN Statute § 471.391, subd. 1 is printed on the back of our checks. No changes to our claims process are necessary.

Del Aleckson Zoning Inquiry (PID #19.10224.0024 and 19.10600.0022): Aleckson questioned the zoning of these parcels which are currently zoned R-5. Other parcels adjacent to this property are zoned Industrial and he is request his property be amended to reflect the same designation. Ackerman previously spoke with Angie Berg of Stearns County Environmental Services (SCES) and it is believed that these properties were zoned R-5 in error. The Township had assumed they were zoned Industrial. It was determined that the township should submit a rezoning request on behalf of Aleckson. As a result, the County will waive the $500 application fee. Upon review, it was noted that all parcels in this area north of County Road 145 should be considered in the rezoning request which will then include a parcel owned by James and Karolyn Boucher. Ackerman made a motion to authorize the submittal of an application for rezoning to Stearns County, seconded by Finch, all in favor, motion passed.

Jesse Rothfork: Rothfork is a property owner on County Road 75 and inquired about internet service options. He was informed that the township is not involved in the process as it is driven solely by the internet service providers. Johnson is aware of possible grants for rural internet access and will forward any applicable information.

Mary Koshiol Tarring Inquiry: Mary Koshiol lives on 9th Ave and inquired about possible tarring of the road. There are two ways that a road would be considered for tarring. 1) If the vehicle traffic count warrants tarring (which 9th Ave. does not) and 2) if the Town Board received a petition signed by 35% of the abutting property owners. If a petition was received, the Township would pay to bring the road base up to specifications, but the cost of the asphalt would be paid by the property owners. The condition of the road was discussed. Finch will research records regarding when 9th Avenue last received gravel.

Building Permit Process for Lynden Township: Building Inspector Nancy Scott of AllSpec Services was present and the permitting process was discussed. The township will require a construction site permit (CSP) at a fee of $100. Ag buildings are included in this requirement. Scott will use the County’s application and checklist to review all CSPs for compliance with zoning requirements. A township signature will no longer be required on shoreland CSPs that are issued by SCES. Ackerman will follow up with SCES about signatures on feedlot permits. Building permit information on the website is in the process of being reviewed and updated.

Building Inspection Fee Ordinance: Lynden Township Ordinance #11 will be considered at the July meeting.

Fee Schedule Revision: The Lynden Township Fee Schedule will be updated to refer to Ordinance #11.

Pool Fence Violation 01581 200th St. E. (PID #19.10229.0001): Building Inspector Scott sent property owner Beck a letter regarding the pool fencing violation that was previously addressed by Ron Wasmund of Inspectron. The Board instructed Scott to send a second certified letter requesting compliance by July 6th. If compliance is not achieved, the Board intends to start the Administrative Fine Process.

Asphalt Road Maintenance / Repairs: Finch made a motion to approve the proposal by Mid-Minnesota Hot Mix, Inc. in the amount of $67.445.00 for repair of Donaghue Circle and Woolston Court, seconded by Ackerman, all in favor, motion passed.

Spring Clean Up Bill: We have requested a breakdown of the billing and receipts from the City of Clearwater but have not received that to date. Pend to July meeting.

Approve Meeting Minutes: Finch made a motion to approve the May 7 Local Board of Appeals minutes, seconded by Johnson, all in favor, motion passed.

Plum Creek Water Quality Project: Johnson made a motion to authorize expenditures for this project, not to exceed $4000.00, seconded by Finch, all in favor, motion passed.

Short Course June 15: Johnson made a motion to authorize payment for expenditures and mileage for elected officials to attend, seconded by Finch, all in favor, motion passed.

Town Hall Printer: Johnson made a motion to authorize the purchase of a printer for the Town Hall, not to exceed $500.00, seconded by Finch, all in favor, motion passed.

Meeting Dates: Planning Commission – As Needed
Short Course – June 15 St Cloud Holiday Inn
Monthly Meeting – July 6, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• State Demographic Center – 2014 Population and Household Estimates
• Stearns County Environmental Services – Public Hearing Ordinance #512
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6425 through 6447, seconded by Finch, all in favor, motion passed.
Ackerman made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 8:45 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair


LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, MAY 4, 2015

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt and Treasurer Karen Weeres were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions to the agenda. One item was added. Ackerman made a motion to approve the amended agenda, seconded by Finch, all in favor, motion passed.
Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Johnson, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed. Weeres advised that she has shredded the 2007 bank statements, treasurer’s reports, deposits and claims pursuant to the retention schedule. The 2007 road claims have been retained.

Wayne Jandik All-Bid (Property Identification (PID) #19.10748.0000: No formal application has been received to date.

Ruff’s Pet Resort Proposed Expansion (PID #19.10313.0000): Justin and Deonna Bouska inquired about the ordinance which limits kennels to 40 animals on the premises at any time. They are considering expanding their business which would necessitate a higher number of animals allowed. Discussion ensued and it was noted that this action would require a variance application along with a site plan and a $750 application fee. A site visit by the planning commission and a public hearing would also be required.

JK Landscaping: Jerry Konz inquired about the possibility of connecting Hubble Road to County Road 145 via 195th St. Lynne Crandall from Premier Realty was present and presented a copy of an Abstract of Title (Document No 963915) that she obtained from the Stearns County Recorder’s Office. This document dates back to a previous owner and indicates the document dedicates 195th St. as a public road. When the industrial park was developed, the road connection was not made because 195th St. was thought to be a private road. Mark Fournier, current owner of AJ Acres, noted the Township has never maintained the road in question. Finch will request Township Attorney Michael Couri review the document. The Board took no position on the issue and instructed both Konz and Fournier to review the document and discuss their options. It was noted that without an approved petition, the township does not get involved in constructing roads.

Mark Fournier: Fournier has applied for a Federal Firearms License. The application process requires a letter from Lynden Township noting the home business is allowed. Finch made a motion to authorize Chair Ackerman to write a letter noting that the business is allowed in a commercial zone, seconded by Johnson, all in favor motion passed.

Building Permit Process for Lynden Township: Building Inspector Nancy Scott of AllSpec Services and Angie Berg from Stearns County Environmental Services were scheduled to attend the meeting tonight. Due to a family emergency, Scott was unable to attend. Berg was present and discussed the Township’s options regarding the permit process and the current Memorandum of Understanding (MOU). It was agreed that Lynden Township no longer needs to sign off on Shoreland Construction Site Permits that are issued by Stearns County. The Board intends to have AllSpec Services issue Construction Site Permits outside of shoreland. Scott will be instructed to meet with Berg to discuss the procedure.

Building Inspection Fee Ordinance: Lynden Township Ordinance #11 will be considered at the June meeting.

Fee Schedule Revision: Ackerman made a motion to revise the Lynden Township Fee Schedule to reflect the building permit fees as charged by AllSpec Services, seconded by Finch, all in favor, motion passed.

Schendzielos and Sons Road Contractor Services Agreement: Johnson made a motion to authorize Chair Ackerman and Clerk Schmidt to sign the agreement, seconded by Finch, all in favor, motion passed. Johnson requests that for claims from parties with whom we hold a contract, that their claim include sufficient declaration language as set out in MN Statute § 471.391, subd. 1. Clerk is to request AllSpec, Republic and Schendzielos to include this when submitting their claims.

Asphalt Road Maintenance / Repairs: Finch has received an estimate of under $100,000 for repair of Donaghue Circle and Woolston Court and will proceed with the work in 2015.

Speed Zone signs on Craigway and Woodbine Road: The Board received an anonymous letter requesting speed zone signs on Craigway and Woodbine Road. The speed is posted on all entrances to Woods Edge Addition. The letter also addresses ATV Noise and scooters. Stearns County has no restrictions on this activity and therefore Lynden Township will take no action.

Road Tour Follow up: Supervisor Johnson will work with Maintenance Man Schmidt on the issues noted.

Thomas Middendorf Property (PID #19.10983.0000): Clerk Schmidt received a call questioning whether the Township would be willing to negotiate the amount of the special assessment owed on this tax forfeited property. The Board does not wish to negotiate. The money used to clean up this property was funded by Lynden Township taxpayers’ dollars and that money should be recouped.

Meeting Dates: Planning Commission – As Needed
Board of Appeals and Equalization – May 7, 7:00 p.m.
I-94 Corridor Meeting – May 12, 9-11:00 a.m.
County Training – May 21, 9 a.m.-St Johns
Monthly Meeting – June 1, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Larry and Noreen Ergen and Bob Ergen 1503 Dunmore Circle (PID#19.10898.0000): Yearly Medical Statement received.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6407 through 6424, seconded by Johnson, all in favor, motion passed.
Ackerman made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 9:36 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair


LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, APRIL 6, 2015

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt and Treasurer Karen Weeres were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions to the agenda. Johnson made a motion to approve the agenda, seconded by Finch, all in favor, motion passed.
Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Johnson, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed.

Wayne Jandik All-Bid (Property Identification (PID) #19.10748.0000: Jandik inquired regarding the process for obtaining a dealer’s license. This would require a conditional use permit (CUP). Ackerman has referred him to Brian Nickolauson and the Planning Commission. No formal application has been received to date.

17th Ave New Home Access (PID #19.10698.0003): Luke Gerber is purchasing the property and has contacted Building Inspector Nancy Scott regarding permits needed. The Board needs to determine the access point for this new home and will review this on the Spring Road Tour which is currently scheduled for April 18.

Building Inspector for Lynden Township: On March 18, 2015 Nancy Scott of AllSpec Services, 14462 Ronneby Road NE, Foley, MN 56329 was appointed as the Lynden Township Building Inspector. She was not able to be present a today’s meeting due to prior obligations. The Board discussed the two (2) contracts that were proposed by Attorney Robert Ruppe, partner of Township Attorney Mike Couri.
Johnson made a motion to approve the contract that includes the standard indemnification language, seconded by Finch, all in favor, motion passed. Chair Ackerman and Clerk Schmidt signed two (2) originals. Schmidt is to mail both to Scott for signature. One will be returned for filing. Chair Ackerman will inform Scott of the Board’s decision. Once the signed contract is returned, the Board will schedule an orientation meeting.

Building Inspection Fee Ordinance: Pend to May meeting.

Fee Schedule Revision: Pend to May meeting.

Stearns County Land Use Training: Angie Berg sent a notification for a land use training workshop that will take place May 21st. Johnson made a motion to authorize expenditures for the Board and other interested members to attend this training, along with reimbursement for any fees and mileage, seconded by Finch, all in favor, motion passed.

Score Grant Approval: A $1000 Grant was received. Thank you Dave Johnson.

Approve Meeting Minutes: Finch made a motion to approve the March 11 Canvass and Reorganization minutes and the March 18 Building Inspector Interview minutes, seconded by Johnson, all in favor, motion passed.

Meeting Dates: Planning Commission – As Needed
Road Tour – April 18, 8:00 am
Township Clean Up – April 25, 8:00 am
Monthly Meeting – May 4, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Schendzielos Contract – Finch will review to discuss at May meeting.
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6382 through 6406, seconded by Finch, all in favor, motion passed.
Johnson made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 7:55 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair


LYNDEN TOWNSHIP, STEARNS COUNTY
ANNUAL MEETING, MARCH 10, 2015

Township Clerk Jenny Schmidt called the meeting to order at 8:00 p.m. and led the pledge of allegiance. David L. Johnson made a motion to elect Brian Nickolauson to moderate the annual meeting, Anne Ackerman seconded the motion, all in favor, motion passed.

Minutes of the previous year’s annual meeting were available to all residents in attendance. Wayne Ethan made a motion to waive the reading of the minutes from the previous year, seconded by John Austin, all in favor, motion passed.

The 2014 treasurer’s report was available for review. Clerk Jenny Schmidt presented highlights of the report. The annual audit was completed on February 25th and all accounts balanced with the Annandale Bank statements. Schmidt reviewed the bank accounts including the checking account which has a balance of $354,371 and the savings account which has a balance of $272,929. 2014 revenue was $408,767 with expenditures being $401,873. A motion was made by David L. Johnson to accept the treasurer’s report, seconded by Wayne Ethan, all in favor, motion passed.

John Austin made a motion to waive the reading of all checks written and received in 2014, seconded by Bill Schmidt, all in favor, motion passed.

Newspaper: We are currently using the St. Cloud Daily Times and Clearwater Tribune, plus posting meeting notices at the township hall and posting them on the Township website. Anne Ackerman made a motion to retain the papers, Ruth Schultz seconded the motion, all in favor, motion passed.

Attorney: Couri & Ruppe, P.L.L.P. has represented Lynden Township again this past year. Daniel Torgersen noted a discrepancy between the treasurer’s report and the minutes regarding attorney expenditures. Anne Ackerman made a motion to correct the 2014 minutes to reflect $1838 was paid to Couri & Ruppe in 2013 rather than $3500, seconded by Daniel Torgersen, all in favor, motion passed.
Jerry Finch made a motion to retain Couri & Ruppe, P.L.L.P. as the Township Attorney, seconded by John Austin, all in favor, motion passed.

Depository of Funds: The Township currently utilizes Annandale Bank. The Board recommends that Sherburne State Bank be approved so the township has an alternative bank for depository of funds. This is also the recommendation of Township Attorney Michael Couri. Anne Ackerman made a motion to approve both Annandale Bank and Sherburne State Bank for depository of funds, seconded by James Kantor, all in favor motion passed.

Recycling Service: Republic has provided the Township’s recycling service for several years. A motion was made by David L. Johnson to retain Republic as the recycling service. A discussion was held regarding the possibility of consolidating refuse service. Residents are concerned about the many heavy trucks traveling our township roads. Supervisor Finch indicated it is a free enterprise situation and because the township does not have a centralized site to deposit trash, consolidation is not an option. Motion to retain Republic was seconded by Jerry Finch, all in favor motion passed.

Clearwater Public Library: Daniel Torgersen made a motion to support the Clearwater Public Library with an annual donation of $2000, seconded by John Austin, all in favor, motion passed. It was noted that there was an oversight by the City of Clearwater and the Township was not invoiced for 2014 so the 2015 treasurer’s report will reflect a $4000 payment.

Annandale Fire: Chris Townsend and Brian Haag represented the Annandale Fire Department. The Department has 26 members. They responded to 220 total calls in 2014, 15 of which were in Lynden Township. The budget request for 2016 is $12,784.

Clearwater Fire: Captain Greg Verootis represented the Clearwater Fire Department. They responded to 234 total calls in 2014, 54 of which were in Lynden Township. The budget request for 2016 is $58,985.

Plum Creek Watershed: Jerry Finch presented an update regarding this project and thanked the volunteers for all their assistance.

Anne Ackerman presented township updates which included township cleanup day, tax equalization meeting, new polling place hours for township elections, a new administrative fine ordinance and the need for a new Township Building Inspector.

Ackerman presented reports on both the asphalt and gravel roads. Dust control has continued success. A 5 year road study was commissioned which outlines a repair schedule for existing asphalt roads. The Board intends to follow the recommendations of the study. Traffic counts continue to show no roads currently warrant asphalt.
It was noted that the road and bridge levy will now be combined with the snow removal and asphalt levies into one fund.

Ackerman presented the proposed levy as follows:
YEAR 2016 PROPOSED LEVY
Road and Bridge $ 190,000
General Government $ 90,000
Annandale Fire $ 12,784
Clearwater Fire $ 58,985
Total $ 351,769

The only increase was Annandale Fire. Overall the proposed levy increase is .9%
Dan Torgersen made a motion to approve the levy as presented, seconded by Ruth Schultz, all in favor motion passed.

Election results were announced as follows:
Number of voters: 23 signatures on the polling place roster.
Candidate: Jerry Finch (Supervisor) Votes Received: 23
Candidate: Karen Weeres (Treasurer) Votes Received: 23

Jerry Finch won the term for Supervisor and Karen Weeres won the Treasurer’s term.

The Annual Meeting for 2016 will be held Tuesday, March 8, 2016.

David L. Johnson made a motion to adjourn the meeting, seconded by Bill Schmidt, all in favor, motion passed. The meeting was adjourned at 9:35 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Brian Nickolauson, Moderator


LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, MARCH 2, 2015

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt and Treasurer Karen Weeres were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions to the agenda. Finch made a motion to approve the agenda, seconded by Johnson, all in favor, motion passed.
Minutes were reviewed. Johnson made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed.

Sprinklers 18801 Eaglewood (PID# 19.10823.0005): Property owner John Kastner appeared before the Board and made a presentation about his yard, the township right of way (ROW), and mowing. Discussion ensued and it was noted that the mowing contractor typically does not mow areas that are maintained by adjacent property owners. Finch will follow up to ensure the contractor’s employees are properly educated. Kastner accepted the fact that the sprinklers are in the Township ROW and if they remain in the ROW, any damage to or because of the sprinklers is the responsibility of the property owner.

Schmidt Administrative Split (PID #19.10460.0000): A survey of the property was reviewed. Ackerman made a motion to authorize issuance of a Certificate of Compliance for an administrative split on the property currently owned by the Bernice G. Schmidt Trust, seconded by Johnson, all in favor, motion passed. Gerald Schmidt received the original with Clerk Schmidt retaining a copy for our records.

Outlet Recreation RV Removal: Jim Glenn agreed to remove vehicles from the lot and if he wants to place any vehicles outside the designated display area, he will apply for an amendment to his conditional use permit (CUP).

Newsletter Review: Newsletter Editor Karolyn Boucher worked with Rupp to get the mailing out in a timely fashion but asked that we review other options before using this company again. She noted many issues and will follow up with Rupp as needed.

Annandale Fire Contract: The City of Annandale sent a memo dated January 15, 2015 requesting the Board execute the Fire Services Agreement on a document containing signatures of all the townships they serve. Johnson questioned at the February meeting whether we should sign a document that is back-dated and auto-renews. The agreement was not signed at the February meeting as Johnson was to review this with Township Attorney Michael Couri. Couri responded via email stating that having already approved the agreement in April 2014, the Township should sign it to make sure it is binding upon both parties. Discussion ensued, and it was noted that the motion to approve the contract passed unanimously on April 7, 2014. Ackerman pointed out that even though this is an auto-renew contract, the contract allows for termination. Based on the advice of Couri, Ackerman signed the agreement. Clerk Schmidt is to send the original back to Annandale, keeping a copy for our records.

Building Inspection Firm Search: Though each member of the Board contacted local building inspectors, no applications have been received to date. Finch will contact representatives from Clearwater and Clear Lake.

Asphalt Road Recommendations: The five year asphalt road repair plan was discussed. In order to take advantage lower oil prices, Finch recommends working on Donaghue Drive, Woolston Court, 189th St. E. and 7th Ave. E. in 2015. Finch will present a proposal in May.

Annual Meeting Planning: Final details were discussed. Meeting set for March 10.

Clearwater Fire Contract: Proposed 2016 numbers were received and will be presented at the Annual Meeting.

Approve Meeting Minutes: Johnson made a motion to approve the February 18 Request for Proposal minutes, the February 25 Budget minutes and the February 25 Audit minutes, seconded by Ackerman, all in favor, motion passed.

Meeting Dates: Planning Commission – As Needed
Annual Elections – March 10, 2:00 – 8:00 pm
Annual Meeting – March 10, 8:00 pm
Canvass / Reorganization Meeting – March 11, 6:15 pm
Monthly Meeting – April 6, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Stearns Ordinance #439 public hearing – Finch
• SCORE Grant – Johnson
• MAT Spring Short Course. Johnson made a motion to authorize expenditures for the clerk / treasurer and supervisors to attend the course, paying for wages, registration fees and mileage, seconded by Ackerman, all in favor, motion passed.
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6363 through 6381, seconded by Finch, all in favor, motion passed.
Ackerman made a motion to adjourn the meeting, seconded by Johnson, all in favor, motion passed. Meeting adjourned at 8:40 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair


LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, FEBRUARY 2, 2015

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt and Treasurer Karen Weeres were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions to the agenda. One item was added. Johnson made a motion to approve the amended agenda, seconded by Finch, all in favor, motion passed.
Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Johnson, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Ackerman made a motion to accept the treasurer’s report, seconded by Johnson, all in favor, motion passed.

Compass Delivery Vehicle Removal: Removal is complete. This issue is resolved.

Outlet Recreation RV Removal: Wasmund will send a letter stating that the recreational vehicles parked outside of the designated display area are in violation of the conditional use permit (CUP). This letter is scheduled to be sent on February 3, 2015.

Sprinklers 18801 Eaglewood (PID# 19.10823.0005): Johnson did not draft a letter as referenced in the January minutes as he believes an encroachment agreement is necessary. Discussion ensued. Ackerman made a motion to send a letter to the owner indicating the sprinklers are in the Township right of way (ROW) and if they remain in the ROW, any damage to or because of the sprinklers is the responsibility of the property owner, seconded by Finch, 2 in favor, 1 opposed. Motion passed by a 2 to 1 vote.

Billboard 20546 Woodbine Road (PID# 19.11018.0000): The owner removed the lettering from the canvas that identified contact information for a specific business. As a result, it was determined this no longer qualifies as a billboard. Wasmund has not yet sent the letter indicating this matter is closed as the Board received an inquiry about the size of signs allowed in zoning districts. Discussion ensued. Ackerman made a motion that the tarp should be considered a sign; motion died for lack of a second. Wasmund will send a letter to the owner indicating that the tarp is no longer deemed a billboard and no further enforcement action will occur.

Township Bank Alternative: After research of banking alternatives, Treasurer Weeres recommended that the Township continue with Annandale State Bank until such time as they require signature on a hold harmless agreement. Supervisor Johnson suggested we add Sherburne State Bank as a depository alternative. This will be discussed at the annual meeting on March 10.

Building Inspection Firm Search: A Request for Proposals summary has been submitted for publication. James Kantor will send it to local agencies. The deadline for interested parties is February 18 at 3:00 p.m. A meeting was set for February 18 at 5:00 p.m. to review the applications.

Stearns County Construction Site Permits: Stearns County will no longer be mailing copies of construction site permits they issue within our township. Instead, a link to the information will be emailed monthly. The clerk is to forward the email to the supervisors. If a permit has been issued within Lynden Township, it is to be uploaded to our document server.

Asphalt Road Recommendations: A representative from Bogart and Pedersen has completed a 5 year asphalt road plan. Finch recommends working on Donaghue Drive, Woolston Court and 189th St. E. and 7th Ave. E. in 2015. Based on projected costs, Finch will determine whether the work will require a competitive bidding process. Finch has coordinated with Jeff Miller from Stearns County to ensure that any work completed in the township will be done in conjunction with the Stearns County roads in the area. Finch discussed the possibility of an increase in the $40,000 allocated to the tarring fund.

New Businesses in the Township: Clerk Schmidt received an email from Rochel Israelsky inquiring about business permits in our Township. We have not received the information about where this business is located and what type of business it is. Once the information is received, it will be determined if a CUP is required. All businesses in the township are required to submit a Permitted / Provisional Use Registration form.

Newsletter / Mailing Quotes: Newsletter topics were discussed and assignments were made. Estimates for printing and mailing were received from Sunray, Rupp and Continental Press. Johnson made a motion to accept the quote from Rupp, seconded by Ackerman, all in favor motion passed. Schmidt is to obtain the mailing list from Stearns County in an excel spreadsheet and provide that to Newsletter Editor Karolyn Boucher. Boucher is to add any additional persons / businesses to this list before providing it to Rupp.

Annual Meeting Planning: Election Judges Dennis Niemi, Marv Klinghorn, Fran Spears, Karolyn Boucher, and Barry Hample. Weeres will purchase coffee and cookies, subject to reimbursement. Finch has the projector and screen. He intends to present a slide show regarding the Plum Creek Project.

Township Technology Budget and Schedule of Depreciation: A discussion was held in regard to a technology budget and schedule of depreciation of the township’s laptops, printers, and scanners. Updates in equipment were discussed, with no action taken at this time.

Todd Voigt: Voigt would like to make some adjustments to the lot lines on his property. Stearns County reviewed the matter and deemed it an administrative subdivision. The County will handle any issues relating to proximity to a feedlot. Voigt is requesting a Certificate of Compliance. Ackerman informed Voigt that in order to issue a certificate, Voigt must provide the legal descriptions, acreage, and ownership both before and after the split.

Meeting Dates: Planning Commission – As Needed
Review of Building Inspection Firms – February 18, 5:00 pm
Audit / Budget meeting – February 25, 6:15 pm
Monthly Meeting – March 2, 7:00 pm
Annual Elections – March 10, 2:00 – 8:00 pm
Annual Meeting – March 10, 8:00 pm
Canvass / Reorganization meeting – March 11, 6:15 pm

Correspondence: Correspondence was reviewed which included:
• Liability Insurance Coverage Form – Johnson Crushing
• Annandale Fire Service Agreement – The City of Annandale requests we sign the original Fire Service Agreement that lists all Cities and Townships they serve. This document references 2014. Johnson questioned the need to sign a document from 2014. He will contact a representative from Annandale for clarification.
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6346 through 6362, seconded by Johnson, all in favor, motion passed.
Ackerman made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 9:14 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair


LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, JANUARY 5, 2015

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt and Treasurer Karen Weeres were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions to the agenda. Two items were added. Johnson made a motion to approve the agenda, seconded by Ackerman, all in favor, motion passed.
Minutes were reviewed. Ackerman made a motion to approve the minutes, seconded by Johnson, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Ackerman, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Ron Wasmund was present. The Board received a Notice of Termination from Wasmund dated December 31, 2014 stating Inspectron’s last date of service for the township will be January 31, 2015. Inspectron will continue to handle any open permits through final inspection. On behalf of the Board, Ackerman thanked Wasmund for his service and noted their appreciation for his opinions and expertise. The search for a new building official was discussed.

Blaine Brothers Sign Conditional Use Permit (CUP): Clerk Schmidt received a written request for withdrawal of the CUP application on December 2, 2014. The application was withdrawn and the $750 check was returned to the applicant.

Billboard 20546 Woodbine Road (PID# 19.11018.0000): The owner has removed the lettering from the canvas that identifies contact information for a specific business. As a result, it was determined this no longer qualifies as a billboard. Wasmund will send a letter indicating this matter is considered closed.

Mathison Off-Premise Sign Removal: Wasmund reports that both black signs have been removed. The vehicles parked in the township road have been relocated.

Lynden Valley Industrial Park Entrance Sign: Possible options for signage and location were discussed. Ackerman will follow up with Loren Mathison. This will be added to a future meeting agenda when a proposal is received by Mathison.

Compass Delivery Vehicle Removal: Wasmund reports that four of the five vehicles are gone and the final vehicle should be removed soon.

Outlet Recreation RV Removal: Wasmund will send a letter stating that the recreational vehicles parked outside of the designated display area are in violation of the CUP.

Pool Fence Violation 01581 200th Street E (PID# 19.11018.0000): Johnson made a motion to defer any enforcement action until June 1, 2015, seconded by Ackerman, all in favor, motion passed. Wasmund will inform the property owners.

Sprinklers 18801 Eaglewood (PID# 19.10823.0005): Johnson will draft a letter indicating the sprinklers are in the Township right of way, thus the property owner assumes all responsibility for any damage. The letter will include an acknowledgment of receipt.

Annandale Bank Form: Treasurer Weeres informed the Board that in order to participate in on-line banking, Annandale State Bank requires signature on a hold harmless agreement. Township Attorney Couri does not recommend signing the form. Alternative banking options were discussed. Weeres will make a recommendation at the February meeting so a proposed change can be presented at the March annual meeting.

New Business in Industrial Park: Clerk Schmidt received an email from Amy Alvero of Herness Construction Company stating she was interested in operating a business in the industrial park. It was determined that the proposed business is a permitted use. Clerk Schmidt is to confirm that Inspectron has been in contact and that the permitting process is underway.

Newsletter: Webmaster Boucher indicates that the deadline for submissions is February 13, with a mailing date of March 4. Possible topics were discussed. Review at February meeting.

Meeting Dates: Planning Commission – As Needed
Monthly Meeting – February 2, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Township Attorney Michael Couri rate increase.
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6324 through 6345, seconded by Johnson, all in favor, motion passed.
Johnson made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 8:50 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair