LYNDEN TOWNSHIP, STEARNS COUNTY
Minutes from December 4, 2006
Those present were Anne Ackerman, Jerry Finch, Dave Johnson, Karen Weeres, and Del Moeller. Anne opened the meeting at 7:00 p.m. and led the pledge of allegiance.

Anne asked if there were any additions to the proposed agenda. Dave wanted to add the topic of legal counsel. Del asked to have Dick Holthaus added. Anne made a motion to accept the amended agenda, seconded by Jerry, all in favor, motion passed.

Anne asked if there were any additions or corrections to the minutes. Dave made a motion to accept the minutes, seconded by Anne, all in favor, motion approved.

Treasurer’s report by Karen Weeres was reviewed. Our 90 day certificate of deposit is up for renewal. Dave made a motion to renew the CD, seconded by Jerry all in favor motion passed. There were no further questions on the treasurer’s report. Jerry made a motion to accept the treasurer’s report, seconded by Dave, all in favor, motion passed.

DeDe Kron called to say that they are not ready for the Lynden Valley Industrial Park final plat to be reviewed. They are making the required changes to the grading plan and the financial guarantee will reflect all the additions. They have not had enough time to review the revised improvements agreement supplied by Mike Couri. DeDe will call Del when they are ready to attend a meeting. Mike is tracking his fees separately so the developers can be directly billed for his time.

Clearwater Comprehensive Plan Meeting: Anne attended the meeting to explain that the area north of I-94 they listed as industrial is not an appropriate designation for that area. She suggested medium density residential as a more appropriate alternative. Though the area has good visibility from I-94, it does not have easy access. After discussion, their board agreed to make the change. The Clearwater City Planner asked Anne where she thought industrial should be placed if not in that area. Anne explained that she was not in a position to make a recommendation. She was simply pointing out the problems with the proposed area. Anne also expressed the opinion of the township that Clearwater’s future land use plan was extremely over-aggressive. After discussion, despite our suggestions to the contrary, their board decided not to make any changes to the scope of their plan map.

Jerry completed traffic counts on our busiest gravel roads. The vehicle counts are only about a third of the levels that typically warrant paving a road. Jerry will discuss the results at our annual meeting to determine our future direction regarding paving projects. At the annual meeting Jerry will also discuss proposed repairs to 200th Street as a special project to be completed in 2007. The road is direly in need of a major repair. The goal upon completion is that 200th St. will be a 9 ton road to access the industrial park. Anne asked if guard rails are part of the project. Jerry felt that was a good idea and will include it in the scope of the project.

Middendorf Update. Middendorf was told to get in contact with the township by the end of November; that did not happen so it will go back to the court. They will either proceed with the process or give him another extension. Add to the January agenda.

Building permits: Ron Wasmund

Jeff and Heidi Kempin: (Rail car on private property) Ron was to check with the county, he did not do this. Jerry talked to the county and is satisfied with the answers he received. Anne is also satisfied with the railcar not being treated as a building. The structure is on the under carriage and the wheels, therefore Ron’s opinion is that it is not a building. Jerry asked if there would be any additional rail cars brought on to the property and Jeff stated there would be none. Anne suggested closing the issue and asked Jeff to inform the township in advance if he wanted to do anything else that might be considered out of the ordinary. Advance communication will eliminate any future problems. Dave made a motion to accept this as a closed issue, seconded by Jerry, all in favor, motion passed. This will be dismissed from the agenda.

Marvin Messer: The barn that needs to be removed on County Rd. 145 has been turned over to Mike Couri. Ron will be in contact with Mike Couri and Marvin Messer. Review in January.

3022 Fulton Circle This clean up will also handled by our attorney. Ron is going to talk to Mike about drafting the necessary documents. Update in January.

Site Plans: There are not always site plans included with the building permits. Anne would like to have site plans on all building permits. A survey was included for a permit for an accessory building at 18502 Eaglewood Road, owned by Scott Jenson. The survey only showed lot boundaries and did not include the proposed structure. Anne expressed concern with the fact that we are requiring surveys, but then the inspectors are not requiring all the necessary information to make the surveys worthwhile. Ron was not sure why the survey was accepted without the buildings on the plan. Ron will make sure that all future site plans and surveys are competed correctly. Jerry stated that in the past we have had buildings that were not properly placed; we do not want this to happen in the future. Ron understands this and will make sure this does not happen. Jeff Voigt has received his permit and started on his building. Jeff and Heidi Kempin will work with Ron to complete their project that had been started with our past inspector.

River Country Bike Trail: It was decided that the group would not pay to hire a professional fund raiser. The group plans to handle their own fund-raising. There will be a kick-off event in May. The group will be sending out an informational flyer to Clearwater and also most residents of Lynden Township. Anne asked to have the Bike Trail be added to the agenda for the Annual Meeting. The group will be looking to Lynden Township for support for the second phase of the trail. The board does not have the power to approve money for this project. This will be discussed with the annual meeting attendees to determine if the township wants to approve an additional levy in support of the trail’s extension to Warner Park.

Clint & Pat Olson: They presented a concept plan they hoped to have signed in order to move forward with platting their parcel on Clearwater Lake. There are 27.93 acres in the tract. There were three homes laced on this parcel before zoning was in place. Clint wants to build a larger home, and in order to do so, he needs to plat. The county granted a variance to the Olson’s because they took some of the property for roads so the lots no longer meet the minimum size requirement. It was explained to Clint that he must go through the platting process at the township level, which requires a public hearing, so the township cannot sign his concept plan. If the county does not require platting of the entire parcel, the process could most likely be expedited since a variance has already been granted and only two small lots would be platted. Anne will check with Angie Berg, and let Clinton and Pat know how to proceed. There is a Planning Meeting on November 27th and they will be given the 7:00 p.m. slot. We will proceed with the proper process at that time.

Chelle Benson is reviewing the land use planning map from the City of Clearwater’s comprehensive plan. Anne will attend the next Clearwater Planning Commission meeting to discuss our concerns regarding their land use map.

Road Repair: Del received a call from Spainier Bus Company that Lake Maria was in bad shape for the buses. It will be graded when it rains; until then there is nothing we can do. Jerry will meet with Jody from the county to work on an estimate for repair on 200th St. Jerry will have a report in March for the annual meeting. Jerry reported that Franklin is a high traveled road and 208th had only a 46 car average. At this time Jerry is rechecking Franklin East, as count seemed very high. There is also a counter on 161st St. He will have the report of these findings at the next meeting.

Trent Johnson CUP sign for selling trees: Anne checked with the county and confirmed the sign is not allowed. Anne informed Trent and the situation is settled.

River Country Bike Trail: Construction on phase one of the trail has begun. A plan is underway to have a kick-off event and a fund raiser, most likely in May. The cost of the project was higher than expected because they needed a new bridge over the river. It was mandated by MnDOT to build a new bridge, but there were no additional funds to support the mandate. Clearwater has bonded to make up the deficit. Fund raising options are being reviewed by a professional who will present her findings to the trail group.

Tri County Waste Commission has a waste processing contract with NRG that expires in 2009. NRG has been sold and as a result of the sale, the commission’s contract will most likely be extended to 2012. That will give Stearns County more time to plan options for a potential waste incinerator. Anne will report when there is additional information.

Dave presented a Resolution for minimum maintenance roads. It was suggested that the Resolution will state that the minimum maintenance road on Lake Maria will begin at the residence with the address of 18654. The other roads included do not require have any changes. The change was made to the Resolution. Jerry made a motion to adopt the amended Resolution, seconded by Dave, all in favor, motion carried.

Correspondence and Bills were reviewed.

DeDe Kron wants to have the Lynden Valley Industrial Park final plat signed. Anne will contact DeDe and tell her what she needs to do to get the plat approved, including a signed improvements agreement with a financial guarantee.

There was a question if the Vait trailer was moved. There will be no action on this until they ask for a building permit.

Jerry will have the trimming of trees completed in the next week.

The board asked to see the site plan of 493 Beachwood Road. Ron said they used the entire width of the parcel and the structure met set back requirements.

Issues related to outside storage and the tarring of Pat Haegele’s property will be put on a list to discuss at a planning commission meeting with Chelle.

The latest on Middendorf is that he has until the end of November to clean up. Ron stated that they keep giving him 30 days because courts are typically very lenient with clean up projects.

Ron is trying to get a date for barn removal from Marv Messer so we can have some leverage in getting the project completed.

Ed Lumley: Ron stated that he made a visit to the residence; Ed made all the changes that needed to be done to get his residential occupancy approval, so Ron will now issue the permit to Ed. Anne asked how the permit would be charged. It is on the square footage of the residential area.

Annandale Fire Department: Dave stated there was meeting regarding upcoming changes and additions they will be doing at the fire department. Dave did not get the notice for the meeting, but he has the minutes and a spreadsheet. There will be an update in December.

Anne has personally transported Steve Abby’s dog to the Humane Society three times. Next year when we review our fee schedule we will add an escalating impoundment fee to repeat offenders who allow their dogs to run at large. This fee will be collected by the Humane Society.

Dave talked about city of Rice holding a closed meeting and the laws related to closing a meeting. There is information on this and Dave will give us a copy.

We need to plan extra meetings for the planning commission in December to work on ordinance updates.

We do not always get the building permit site plans from Ron. Check into this.

We need to renew our contract with the Humane Society. Anne and Del will sign and return.

Gary Stang final approval of plat was received. It will be filed.

The cost of gravel and sanding is very hard to control. Anne asked Jerry if there is any way to better police the expense of salt and gravel. Jerry would also like to control the cost, but if we tell them to use less salt and then an accident occurred, the township could be at fault.

Jerry was very pleased with the projects Schendzielos did this summer.

The county will no longer be doing wetland delineations for townships. The county will have a representative explain this to the township. When we hear from them we have them attend a planning commission meeting.

The township is renewing the contract to have Stearns County do the assessments for property taxes. It was signed and Del will mail.

There was a request to check the addresses in Lynden Township. Dave will review it. Follow up in December.

Our recycling is about $800 to $900 a month. The board felt the increased level of reliable service was worth the extra cost.

Liz White of Dover road was able to install a septic system without any encroachment onto the township road. The township did not allow the encroachment and Liz was able to find an alternative for installation.

Meeting Dates for November 2006:
Planning Commission and Board November 27th 6:00 p.m.

Jerry made a motion to accept the correspondence, seconded by Anne, all in favor, motion passed.

Jerry made a motion to accept the bills, seconded by Anne, all in favor, motioned passed.

Jerry made a motion to adjourn the meeting, seconded by Anne, all in favor motion passed and the meeting adjourned at 9.59 p.m.

Respectfully submitted,
Del Moeller, Lynden Township Clerk
Anne Ackerman, Lynden Township Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
Minutes from November 6, 2006
Those present were Anne Ackerman, Jerry Finch, Dave Johnson, Karen Weeres, and Del Moeller. Anne opened the meeting at 7:00 p.m. and led the pledge of allegiance.

Anne asked if there were any additions to the proposed agenda. Clint Olson asked to be added to the agenda. Dave added a Resolution for Minimum Road Maintenance. Anne made a motion to accept the amended agenda, seconded by Jerry, all in favor, motion passed.

Anne asked if there were any additions or corrections to the minutes. Jerry made a motion to accept the minutes, seconded by Dave, all in favor, motion approved.

Treasurer’s report by Karen Weeres was reviewed. The investment report is now separate. Funds that were previously in savings will be reflected in the Investment Fund. Anne explained that we are changing the way we record the accounts due to the state requiring the use of the CTAS program. There were no further questions on the treasurer’s report. Jerry made a motion to accept the treasurer’s report, seconded by Dave, all in favor, motion passed.

Building permits: Ron Wasmund was present; Ron stated that he would like to personally thank and commend the Schroeder’s for their work they have accomplished with cleaning up their property. They have come in compliance with the burned out building. The garage is still on the property and they have the property graded and ready for a new home. The family was all involved in the clean up. As far as Ron is concerned they are in complete compliance with the property at 15522 Co. Rd. 44. The board also thanked Alma and her daughters Vicky and Darleen. Ron will send a follow up letter to the Schroeder’s and copy the township about the issue of 15522 Co. Rd. 44 being completed.

The property at 246 155th St. is now under the Stearns County Environmental Services jurisdiction. The board again said thank you for all the work. Vicky stated that they are moving forward with a tire recycler from St Martin and an appliance recycler has also become involved. The family is moving forward to complete the clean up. Anne will send a letter to Stearns County Environmental Services stating that though the clean up efforts are continuing, the deadline has passed and the township’s involvement in the clean up is complete. The county will now handle the remainder and keep us informed. The letter will also express appreciation for the Schroeder’s efforts.

Timm property at 3022 Fulton Circle: There has been no further action in clean up efforts. Ron will move forward with legal action. Mike Couri will be involved and has stated there may be costs to the Township if all costs can not be recouped. We will move forward with a formal complaint prepared by Mike. Dave will follow up with Mike Couri. Review next month.

Jeff Kempin: There was discussion about the rail car on their property. Jeff does not feel it is a building. The car he has is a rare car and a part of his collection. The car is locked to the rail; the question is how the rail is fastened. Jerry asked if it was a building, Ron said that there are rail cars that are buildings. If it would be used as a storage building then it would certainly be a building. Stearns County Ordinance #209 does not specifically deal with this situation, thus the issue is up for interpretation. Jeff Kempin was present and gave a presentation. He stated that he had an inspection with Gary Utch and thought that it was settled. Jeff collects railroad memorabilia. He has only the one caboose and a car that was used in repairing in tracks. They are secured on a track that is about 100 feet long. Jeff’s complete presentation is on file at the town hall. There were questions about the rails he added through his property. He stated it is a miniature track that he has as a hobby. Jerry asked about the tracks crossing the wet land and Jeff stated he had Environmental Services out when he built the track. Dave asked if he had spoken to anyone about moving the car on his property. Jeff felt it was a personal property and there was no need to ask. It was stated lf the township board would have known about the caboose in advance, there would have been less confusion. Lack of communication causes problems. We had to address this because it was brought to the township’s attention. Jeff said that this is the only car that is going to be brought in and would not be replaced if it was destroyed. Jerry felt he could not give an opinion at this time, because it was the first time he heard Jeff’s story. He wants to check with the county ordinance and our attorney before making a decision. Ron said that if the building will not be used for any reason but decoration, it would not be considered a building. Jerry pointed out that this type of rail car has a functional room in it. This will be reviewed next month.

The next issue with the Kempin property was a building permit that had been issued by the former building inspector. Jeff provided all of the plans and permits that he had received from Bob. There was a deck in question, but it was part of the initial plans. The forms were not filled out completely, and the project has not been completed; Jeff will work with Inspectron to finish the project.

Marvin Messer owns the barn on Co. Rd. 145. Marvin wants to restore the barn, and because of its age, he felt he could get some help in restoring the building. No time frame was given. The board felt that the barn had fallen into extreme disrepair, and restoration is unlikely. They directed Ron to move forward by having Mike Couri start a formal complaint.
Dick Holthaus: The County has called Del to see if Dick is moving forward with the platting of his land. Rick Holman stated that he has talked with the county and he has a feed lot permit, and he can move forward with his plan. Del will call the county and tell them that Dick is moving forward.

Rick Holman: Rick, the chairman of the planning commission, has offered to meet with anyone wanting to plat in Lynden Township. After their density is determined by the county, Rick would like to meet with them to discuss the process and help them complete their preliminary work before they attend a planning commission meeting. Anne stated that if Rick is willing to do this it will be an excellent step to add to the process and by doing so will save time for both the applicant and the planning commission. Anne made a motion to authorize Rick to meet with any applicants before they attend a planning commission meeting; Dave asked if this would be a paid meeting, this was agreed; Dave seconded the motion, all in favor, motion passed.

Legal Counsel: Dave wanted to express his dissatisfaction with Mike Couri. Dave has been unable to get in touch with Mike, though he has tried on numerous occasions. Dave stated that Mike has all Dave’s contact numbers but he still does not connect up with him. As a result of this, Dave has been unable to follow up on issues for which he is responsible. Anne stated that Mike was extremely responsive on the issue of Lynden Valley Industrial Park. Jerry said that he often has success by meeting with Mike in St. Michael. Jerry suggested Dave try to reach Mike again and tell him how disappointed he is. Dave respects his opinions, Dave will call him.

Karolyn was asked about the web site. It is going well and has many hits. Karolyn said we should give Ken Bachofer, (the photographer who is featured on our web site) recognition at the annual meeting. Anne thought using his pictures at the meeting would be a great idea. Karolyn said Ken has authorized us to use his images as we desire. We will extend a special invitation to Ken to attend the meeting. Karolyn will prepare a certificate of appreciation to present to Ken. Anne asked Karolyn if she wanted to do a presentation at the annual meeting to show the features available on the web site.

Dave asked who we used for our stray animals. We use the Tri County Humane Society. We renewed with them last month.

Correspondence and Bills were reviewed.

Jerry explained that if we grade when it is dry and does not pack down, we would lose $30,000 in gravel cost over 20 miles of road. We cannot grade roads when it is dry.

Meeting Dates for December 2006
Public Hearing C.C.O. Shores December 13th 7:00 p.m.:
Planning Commission and Board December 18th 6:00 p.m.

Jerry reviewed the insurance policy and Del filed it.

Anne asked why there was $136.00 extra on the bill from Allied. Karen will check into it.

Del will posting for our next election in March. Supervisor (Anne) and Treasurer (Karen) positions will be up for election.

Jerry made a motion to accept the correspondence, seconded by Anne, all in favor, motion passed.

Jerry made a motion to accept the bills, seconded by Anne, all in favor, motioned passed.

Jerry made a motion to adjourn the meeting, seconded by Anne, all in favor motion passed and the meeting adjourned at 8:50 p.m.

Respectfully submitted,
Del Moeller, Lynden Township Clerk
Anne Ackerman, Lynden Township Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
Minutes from October 2, 2006
Those present were Anne Ackerman, Jerry Finch, Dave Johnson, Karen Weeres, and Del Moeller. Anne opened the meeting at 7:00 p.m. and led the pledge of allegiance.

Anne asked if there were any additions to the proposed agenda. Anne made a motion to accept the agenda, seconded by Jerry, all in favor, motion passed.

Anne asked if there were any additions or corrections to the minutes. On page three the address of the barn should be County Rd 145 not State Highway 24. Anne made a motion to accept the minutes with corrections, seconded by Dave, all in favor, motion approved.

Treasurer’s report by Karen Weeres was reviewed. Karen has purchased two CD’S. One is for the amount of $100,000 in a six month CD at the going rate (currently 4%). The second one is in the amount $50,000 in a three month CD at the going rate (currently 3.45%). There were no further questions on the treasurer’s report. Dave made a motion to accept the treasurer’s report, seconded by Jerry, all in favor, motion passed.

Building permits: Ron Wasmund was present; Andrew Mack who is working in a planning position with Inspectron was also present. The barn to be removed at 19564 County Road 145 was reviewed. Andrew Mack had spoken to Marvin Messer, owner of the property; he has other issues with this property, he feels the need to take care of those needs are more important than removing the barn. Marvin had offered to have the barn removed by July; Ron informed him that was not an acceptable time frame. He stated he would be at the meeting, but did not attend. The board asked Inspectron Inc. to move forward with the thirty day deadline. Additional action will be taken if the barn has not been removed. Review in November. The fire department was asked if the barn could be used for a practice burn. Doug Neiters, fire chief, said it is too dangerous to do a burn.

Dave asked Andrew in what capacity he was working for Inspectron, he said he was a planner and would be doing no building inspections. Andrew contacted Ron; he used him in this matter because he was familiar with Marvin. Andrew will be working with Ron as a planner as needed by Ron on a consulting basis. He is not an Inspectron employee.

Schroeder 15522 Co. Rd. 44: Ron reported that part of the foundation could be used by the Schroeder’s. A home was found by Alma that could be placed on the foundation. The high water question must be answered, before Alma moves forward. It must have a written testimony, not just a verbal answer. There are too many variables to be answered tonight. Alma will be requesting a loan to move forward. Anne thanked Alma for all the effort she has been through with the clean up but stated that the clean up must be completed. If this is not done, the township will move to the next level of action to complete the clean up. Ron will be getting back to the township board on the progress on the Schroeder property in two weeks.

The Timm property at 3022 Fulton Circle: There has been no further action in clean up efforts. The realtor for the property said they had a purchase agreement, but it did not come through. Ron will move forward with the owner. If action is not taken by the owner, it will move to the next level for clean up. Ron will prepare for the legal proceeding, Mike Couri will handle problem, and the cost will be paid by the owner. Jerry asked Karen to keep track of costs for the project. Review next month.

The board has asked Ron to make a notation on Inspectron’s permit memos regarding if a property is in shoreland. This will help clarify that the process is being correctly followed by the applicant.
When Ron has a question of the town board, Dave will answer and copy the board member. Ron had a question about the Schmidt/Voigt CUP. Del gave Ron a copy of the CUP. They have two horses on the property; they are in A-40 and have enough acreage to have two horses.

Jeffery Kempin: There was discussion about the rail car on their property. The car is locked to the rail; the question is how the rail is fastened. If they proceed to get any more train cars they will need to have the proper permits. Dave had a question about the deck added to the house; they said they had gotten a permit from the former building inspector. Dave checked the records and could not find a permit for the deck. Ron will visit the site. Review in November.

There was discussion on the Vait’s property. They have not moved forward with their building permits. They have a trailer that must be removed before any permits can be issued. Ron is now aware of the trailer, and will check with the Vait’s if he is approached for a building permit.

Dave questioned where we were with Ed Lumley who is living in a pole shed. The building needs to be brought up to code for a residence. Ron visited the location and explained what needed to be done. Ed has not gotten back to Ron. He will check with Ed before the next monthly meeting. Review in November.

Jerry Bushaw: Mrs. John Krause was present to represent Jerry Bushaw; Jerry Finch inspected the Clearwater Rental Center today where Jerry Bushaw’s Corn Burner CUP is to be issued. Jerry stated that the driveway met the guidelines that were set on May 31st for the Car Sales CUP at the same location. Discussion followed, the site plan that was presented was approved. It must be followed, without exception. Jerry made a motion to approve the CUP application with noted conditions, Anne suggested that all three conditions to be met should be a part of the minutes, this was agreed, motion seconded by Dave, all in favor motion passed.
The conditions are: The driveway must meet the standards given to John Krause in the Used Car Sales Conditional Use Permit dated May 31, 2006; All display areas must be confined to approved site plan which is on file; Signage must comply with Stearns County Ordinance #209 and Lynden Township Ordinance Number Two with updates of Lynden Township Ordinance Number Four.

Jerry spoke to Mrs. Krause about the car sales CUP. The temporary car sales license that was given to the township has expired. She stated that a permanent license would be coming soon; they would not sell cars until it was received. She will put the license in the Lynden mail box when it arrives.

Schroder Property 246 155th St. Anne asked Alma if the property would be completely finished with the clean up by November 1st. Alma said she would hope so. Jerry told her that as of November 1st. the township will have no further jurisdiction, the county will take over. Jerry stated that Alma will no longer need to attend the township meetings, they will be dealing with the county, and to please tell Marlin that is what will happen. A date of November 2nd was agreed that Jerry, Monica Peters from Stearns Environmental Service and The Schroeder Family will be involved in a walk through of the property, for final review for compliance.

Trent Johnson: Sign on 21992 Fairfax facing the freeway; Anne suggested we have Trent next on the agenda, so he would not have to wait. Dave asked Trent about the status of the sign at this time; he told Trent is to be removed immediately. Trent said just before coming to the meeting he tried to take it down, but he had a problem. It is almost completely down and he will finish the project in the morning. The problem is the sign displaying sale of trees is not legal according to Stearns County Ordinance #209. There was discussion, as the ordinance reads it is not allowed. Anne said she would call Stearns Environmental Services and follow up with Trent regarding his options.

Karen Nemeth: Karen stated she wants to sell her home and split off 40 acres of her land. The township has met with her several times. Jerry spoke with Jennifer at Environmental Services. She can do an administrative split or request to change the zoning to R-5 or R-10. If she changes the zoning she could sell lots. Karen was not sure what she wanted to do but will seek help and move forward with her plan; Karen will contact the township when she comes to a decision.

Anne met with the City of Clearwater. They presented a map of a 20 year plan growth, and portions of Lynden Township were included. They are going to have more meetings; the next one will be October 24th. Anne plans to attend. Karolyn said she thought there would be great interest in the meeting. Anne is going to represent Lynden, and again explain our thoughts and Lynden Township’s Comprehensive Plan. Jerry suggested to inform them we have two working private septic systems in Lynden, and we are looking to move in that direction, so we would not be in need of “the big pipe”. Anne feels it would be far too early to have any formal discussions with Clearwater. Though we are willing to work with them, we are not interested in making any plans with Clearwater at this time.

Road Count: Jerry has not completed the road count; the counts so far are the East end of 200th St. is 822, the west end was 398. Franklin East end is 389; Franklin West going to St. Cloud was 43. Driftwood was 45. There will be counts on 208th.

Jerry talked about tree trimming and calling the bus company to check what limbs must be cut for the safety of the school buses. Review in November

Clint Olson: He will be working with the county to apply for a variance for lot size along Clearwater Lake. If his variance is approved, he will need to go through the township’s subdivision ordinance process.

Dean Croat: There was what appeared to be excessive moving of dirt at his building site. Jerry talked to Environmental Services, Dave Nett checked it out and it was OK; he was filling around his home and over his mound septic system.

Mike Couri’s bill was discussed. It was from January until now. Karen will separate the costs for Middendorf because the cost will be added to their bill when it is settled.

The bill for SEH was discussed. Jerry still has the check and when Maynard explains what he did, Jerry will then give the check.

Annandale asked for documentation from Lynden Township concerning the bonding for their school district. Karen will handle it.

Meeting Dates for October 2006:
Fall Road Tour October 7th 8:00 a.m. Meet at township hall.
Planning Commission and Board October 30th 6:00 p.m.

Correspondence and Bills were reviewed.
Anne made a motion to accept the correspondence, seconded by Dave, all in favor, motion passed.
Anne made a motion to accept the bills, seconded by Dave, all in favor, motioned passed.
Anne made a motion to adjourn the meeting, seconded by Jerry, all in favor motion passed and the meeting adjourned at 9.47 p.m.

Respectfully submitted,
Del Moeller, Lynden Township Clerk
Anne Ackerman, Lynden Township Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
Minutes from September 11, 2006
Those present were Anne Ackerman, Jerry Finch, Dave Johnson, Karen Weeres, and Del Moeller. Anne opened the meeting at 7:00 p.m. and asked for a moment of silence in recognition of the events of five years ago on September 11, 2001. Anne then led the pledge of allegiance.

Anne asked if there were any additions to the proposed agenda. Items added were Karen Thompson, review of Lynden Industrial Park, and a request for three surveys by Jerry Finch. Anne made a motion to accept the revised agenda, seconded by Jerry, all in favor, motion passed.

Anne asked if there were any additions or corrections to the minutes. Dave made a motion to accept the minutes without additional corrections, seconded by Anne, all in favor, motion approved.

Treasurer’s report by Karen Weeres was reviewed. Karen asked about putting savings from the tarring fund into CD’S. Following discussion Anne made a motion to deposit $100,000 in a six month CD at the going rate (currently 4%), and $50,000 into a three month CD at the going rate (currently 3.45%), seconded by Jerry, all in favor motion passed. Karen researched the action to be taken for Lynden Township to Adopt the Minnesota Township General Record Retention Schedule. Resolution 2006-05 will put this into effect. Karen and Del will proceed when the Resolution is confirmed by the state. Karen will send the form to the state for confirmation. Resolution 2006-06 was passed transferring funds from account #xxxxx Annandale State Bank to #yyyyy Annandale State Bank to pay principal and interest on the road bond until 2010 when it will be paid off. Resolution 2006-07 was passed to authorize the transfer of funds from investment accounts. The township has funds in account # zzzzz at Annandale State Bank for tarring expenses, and the funds have to be withdrawn and transferred to the checking account #wwwwww to pay for tarring bills as needed. The township authorizes the treasurer to withdraw funds as needed to pay the claims that are authorized by the town board. There were no questions. Anne made a motion to accept the treasurer’s report, Dave seconded the motion, all in favor, motion passed.

Jerry Bushaw: Jerry was not present. At the public hearing Jerry Bushaw said there were cars all over the lot. He has rented a portion of the property and told them to move their cars. Jerry Finch made an inspection at the Clearwater Rental Center to check the status of compliance with the Conditional Use Permit for used car sales that was granted on May 31, 2006 to John Krause, owner of the property. Jerry stated that there was just one car on the property, but that the owner was not in compliance with the CUP that was issued. A letter will be sent to John Krause stating that he must meet all of the conditions listed on the May 31st CUP. No cars can be sold until the property is fully in compliance. The one car must be removed. No other CUP will be issued until the access has been widened to 30 feet with a culvert in place. Jerry will update us in October.

Marco Alvarez received an application for a conditional use permit for internet car sales out of the Clearwater Body Shop. We have not heard from him. When he submits the application we will add him to the agenda.

Dean Croat: The board had previously voted to approve Dean’s final plat so he could get signatures outside of a scheduled meeting. He contacted Anne and Rick Holman, Planning Commission Chair, and had his plat signed. He is finished with the township and can move on to the county.

Clint Olson: Anne talked with Angie at County Environmental Services (SCES) who stated that there cannot be an administrative subdivision on this property because there are three buildings on it. Anne understood Angie to say that when there is a building on a parcel it cannot be split administratively. The shoreland lots would not meet the required one acre minimum. Anne and Angie agreed that the proper procedure should be for Clint to first apply for a variance from SCES for lot size before he moves forward with the township’s subdivision process.

Schroeder- 248 155th St. and 15522 Co. Rd. 44: Vicky had called and said that Monica Peters had been out to inspect the properties. Marlin called Ron Wasmund to check if the blocks in the burned out garage building would be salvageable. The key issue is the burned out building to be removed by October 1st. We will continue this subject when the building inspector arrives.
Jerry asked about residing in accessory buildings. It was explained that a Resolution was passed at the last monthly meeting. The resolution passed August 7th was Resolution 06-6 stating that we will follow Stearns County Ordinance #209, and that in Lynden Township a residential permit will not be issued for an accessory building and no one will reside in a building that is not permitted as a residence. Our intention is that we will make the township’s ordinance more restrictive so that we specifically prohibit residing in accessory buildings, though we still intend to allow for them to be built without another principal structure on the property.

Update on Dog Complaint: There have been no additional complaints from the Woods Edge area, so hopefully the issue is resolved. There is also someone who has chickens and roosters that are making a lot of noise. That problem would fall under the covenants of Wood’s Edge and the township would have no jurisdiction on enforcement. Alma Schroeder has been having troubles with stray dogs. Anne informed her about the township’s contract with Tri County Humane Society. If she has further questions she will call Anne.

River Country Bike Trail: Clearwater has bonded for funding to allow the first phase of the Bike Trail to move forward. The Sportsman’s Hill Park will now be the site of a trailhead facility area that will have rest rooms and a concession stand to accommodate groups and events. The Bike Trail group is going to raise funds to help off-set the amount of money to be bonded.

Karen Thompson: Karen is interested in splitting her parcel on the Mississippi River (Fulton Circle) because she wants a home built for her godchild, who is helping take care of Sharon who is not able to care for herself. She asked about rezoning. Her property is located in the scenic river district where the minimum lot size is four acres. The DNR has authority over the river zoning designations. Anne told Karen that a change in zoning would be extremely unlikely, but suggested she call Angie Berg at SCES to see if there would be any alternatives.

Meeting with the City of Clearwater: At this point the city will not be connecting to the St. Cloud Wastewater Treatment Facility. There is a possibility they may haul sewage to St. Cloud for treatment. Clearwater is updating their comprehensive plan and wants Lynden Township to be aware of their 20 year land use plan. There will be a meeting on the September 26th in Clearwater, and either Anne or Rick will attend.

Review of Stearns County Comprehensive Plan: Jerry has been a part of the meetings reviewing changes. He has brought a poster to be posted with dates of the informational meetings. He feels there should be residents attending these meetings. Conservation design principles will be added to the county’s comprehensive plan. The county has asked townships for help by providing input. Our comprehensive plan is updated, and Jerry submitted the information requested by the county.

Update on Nemeth re-zoning. The county planning commission will meet on September 21, 2006 at the Administrative Building in St Cloud. Anne will attend to represent the Township. Del will post the meeting. Jerry is a member of the County Planning Commission.

Ron Wasmund Building Inspector: Ron talked to Marlin Schroeder and said he would meet with him to evaluate the burned out building. The ground is low and there is a seasonal high water area so it may not be a good building area. Marlin wants to make it work. October 1st is the deadline for clean up of the burned out house. If the deadline is not met, this matter will be turned over to the courts. All costs will be assessed to the property owner, and added to the property taxes. Ron will meet with the Schroeder family on Wednesday; he will have a demolition application with him. Anne asked Ron to send an e-mail report after the meeting.

3020 Fulton Circle: That property has been for sale as is. Ron presented a letter to the board saying the realtor thinks they have a buyer that is interested in buying it. Jerry feels this is a stalling tactic and we should move forward with the clean up plan. Ron will send the notice to the current owner. The current property owner will then have 30 days to clean up the property.

The question arose regarding what triggers a survey when permits are being issued. Ron will provide wording for a policy to be posted on the township’s web site. There is new approach on 200th St. It is for access to Boucher’s property. There is a completed application in the file.

Dave asked Ron to take a look at a barn at 19564 County Rd 24. It has been started to be taken down and now is in disarray. Ron will move forward with notice to the owner.

Gordy Hennen was in attendance, he has come to pick up a building permit from Ron.

We have not received any completed permits from Inspectron up to this point. When they are complete we will get copies to file. Inspectron keeps copies of all records.

Jerry is asking for three areas in Lynden Township to be surveyed. Jerry would like to have three surveys at the intersection of Driftwood and Daisy Circle, on Dover Road and Alder Road. We need to determine the actual center lines of these roads. We will observe these areas on our fall road tour. We need to make some road and drainage improvements but we need the survey results before work can move forward. Review next month.

Jerry spoke to Dorothy Brannon about revising her plat to include a central septic system. Doing so would allow the Brannons to start selling lots before the 30 year moratorium has expired. The Brannons are willing to meet to discuss what would be required to re-plat. A date will be set up to meet with the Brannon’s to discuss their plan.

Newsletter: Ron Wasmund will do an article for the newsletter on the building inspection process. There will be no clean up this fall. Final copy should be provided to Karolyn by the 26th. Jerry will write on the County Comprehensive Plan, and a road update. Anne will write about the bike trail project. Karolyn will include information on recycling and will add articles to fill the four pages.

The fire proof file cabinet has been repaired for $103.00. It was a great savings since a replacement did not have to be purchased.

Meeting Dates for September 2006:
Township board and Dorothy and Rodney Brannon September 18th 6:00 p.m.

County Planning Commission St. Cloud September 21st

Planning Commission and Board September 25th 6:00 p.m.

Public Hearing September 27th 7:00 p.m.

Fall Road Tour October 7th 8:00 a.m. Meet at township hall.

Dan and Jerry did a road tour to talk about brushing and removing some trees. When a chain saw is to be used Dan is asking to have a helper. The cost would be $30.00 per hour per man. The board felt it would be more appropriate for a tree removal professional to handle large trees and have Dan handle brushing and other smaller jobs himself. Jerry will check into other options.

Brian Musech paid $2000 for his preliminary plat application. His cost should only be $1500. In March the fee schedule was changed. The cost for splitting one parcel to three is $1500. A $500 check will be issued to Brian.

Correspondence and Bills were reviewed.

The roof was repaired for a cost of $70.00 by Todd Voigt.

There were questions on the billing from SEH. Jerry took the information in question and will check with SEH. Anne asked Karen to provide copies of all the recent bills from SEH.

Anne made a motion to accept the correspondence, seconded by Dave, all in favor, motion passed.

Anne made a motion to accept the bills, seconded by Dave, all in favor, motioned passed.

Dave made a motion to adjourn the meeting, seconded by Jerry, all in favor motion passed and the meeting adjourned at 10.02 p.m.

Respectfully submitted,

Del Moeller, Lynden Township Clerk

Anne Ackerman, Lynden Township Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
Minutes from August 7, 2006
Those present were Anne Ackerman, Jerry Finch, Dave Johnson, Karen Weeres and Del Moeller.

Anne opened the meeting at 7:00 p.m. and led the pledge of allegiance.

Anne asked if there were any additions to the proposed agenda. Chris Keske stated that he has been asked by the county to apply for a conditional use permit for his home due to the LESA score. The item was added under unfinished business. Yvonne Olmscheid’s dog complaint was also added under new business. Anne asked if there were any additions or corrections to the minutes. Dave made a motion to accept the minutes without additional corrections, seconded by Anne, all in favor, motion approved.

Treasurer’s report by Karen Weeres was reviewed… Karen learned at township training that the township needs to pass a resolution authorizing her handle the township’s financial matters. We also need to outline the various financial duties performed by the clerk and treasurer to add to the resolution. Anne asked Karen to put that information together. It was also suggested in training that some of our tarring funds should be placed in certificates of deposit in order to earn a higher interest rate. Dave thought that we should leave a good amount in the tarring fund for any needs that occur. Karen will do some research on CD rates and come to the next meeting with a recommendation for the board. Anne asked if there were any questions of the treasurer. There were no questions. Anne made a motion to accept the treasurer’s report, Dave seconded the motion, all in favor, motion passed.

Greg Gutzwiller is asking for an Administrative Split. Greg presented a map of his property. He has no access to the county road. Greg has an easement to access 222nd Ave., but it is not passable due to the wet lands. His father-in-law Stewart Hoglund owns the adjoining property and he currently drives through his land to obtain access. This will work as long as he is still the land-owner, but Mr. Hoglund is 85 years old and Greg would like to have this matter settled by obtaining a legally recognized access to his property. There is no immediate hurry, but he wants to purchase about 15 to 18 acres. The reason for buying is for a greater resale value if he chose to sell in the future. There is no building credit on the property he wishes to buy. Dave felt we should have in writing that no building credit will be generated by this split, a written purchase agreement, and a legal description to the land that will be purchased and the land that is now owned. Greg will call Del when he is ready to move forward.

Chris Keske is asking what he must do to move forward with his building project. He wants to build a home on County Road 44. He was told by the County that he must apply for a conditional use permit for the location of his home due to the LESA score being high. We will have to hold a public hearing for consideration of the CUP application. The county sent Chris to us for the CUP, but because the LESA score is a county system, the township feels that the county should handle CUPs relating to LESA scores. Our memorandum of understanding does not reflect that, so we need to get it changed. We will handle this CUP application in order to expedite the process. A site visit will be on August 9, 2006 at 17492 Co. Rd. 44. Chris will get the application and the fee to Del before Wednesday.

Ron Wasmund Presented a flow chart for an access permit. Part of the process is to check for the need culvert. Dave suggested having the PID Number added to the application. Ron will send the final version to Del; she will forward it to the board and to Karolyn to post on the web site.

Ron outlined the following scenarios which he believes should generate land surveys with a building permit application:

1. Shoreland properties, 2. Newly created lots, 3. Lots less than one acre,

4. Any time at least 2 corners to establish a line cannot be located and exposed, 5. Any time there is a specific grading plan that must be complied with or there is a critical drainage issue, 6. Any time a property line setback variance is requested. (See memo No.1 dated 7/13/06 for details). Ron felt we should have Jerry go over the memo and make any adjustments, and then adopt it as written policy stating the needs for a survey.

Ron visited the Ed Lumley property; See memo created by Ron on update (No 2 dated 7/13/06) Ron will go back to see if all aspects of Mr. Lumley’s building is up to residential code and will collect the building fee. Report to follow in September.
Inspector Gary Utsch visited Jeff Kempin 19408 Co. Rd. 44 about the train car on his property. He said he did not have to have building permit because it was being used to add to his landscaping. The board felt a structure of that size must be treated as an accessory building and must be inspected. There is also an addition being constructed and Dave believed a new deck was not part of the permit. Ron will have this checked. Report in September.

Bill Barber checked Tel-Com for the total impervious area of the lots. Based on his information it appears that the 60% – 40% ratio is in compliance.

Ron did not have the papers relating to information regarding updates on the burned out properties. He will be sending them out.

Del asked Ron if when a 911 sign was needed that she would get an e-mail so she could order them as needed. He will give notice to his staff to e-mail Del all new address numbers generated from permits that have been issued by Inspectron Inc.

Schroeder- 246 155th St. and 15522 Co. Rd. 44: These two properties are in violation of the County’s nuisance ordinance and the Schroeders have been working with the township to bring them into compliance. Alma Schroder and Vicky Evavold (Alma’s daughter) were present. There is a deadline set for complete clean up; the County will take over if the deadlines are not met. The deadline for 246 155th St. is November 1st. They have made some progress but do have a major project ahead of them. Vicky asked if she and her husband bought the property on 155th St. if they would have more time to clean it up. The agreement is to have it all done by November 1st no matter who is the owner. Vicky stated that were objects in the burned out building of value and her father wanted to check them out, it was suggested that they remove the objects to a place where they could be examined at a later date. It was suggested to get some outside help. Vicky will contact Monica Peters from Stearns environmental services and make an appointment to have a walk through on what needs to be taken care of. Jerry Finch will represent the township on the tour; Monica will contact Jerry and find a time when all can be present.

Karen Nemeth wants to move forward with her rezoning request from A-40 to Limited Industrial. The township has told her that we would recommend denial of the request for rezoning at this time. She called and asked for our recommended denial in writing but still plans to move forward with her request. She needs it by August 21st. Because no additional board meeting will be held prior to August 21st, Anne made a motion to recommend denial of the rezoning of the property to limited industrial, seconded by Dave, all in favor, motion passed. At the July 31st Planning Commission meeting it was suggested that all of her property be reviewed for future planning. At that meeting the Planning Commission set a date of August 9th to consider her request. Anne asked Del to instruct the Planning Commission to still consider the rezoning request at their August 9th meeting. The findings of fact relating to the request will be forwarded with the recommendation form to Anne Nelson and Environmental Services.

Loren Mathison: Though Loren verbally agreed to do so, the conditions attached to Loren Mathison’s conditional use permit for an off-premise sign did not specifically state that he must pay the additional fees incurred because of Loren missing the initial meeting. The conditions state that Loren’s final sign design must be approved by the board. When he returns to the board for approval, he will be required to pay the costs of the additional site visit and the second publication before his sign is approved.

Recycling: Anne asked Karolyn, web site manager, to update the recycling notice. Allied is asking people to call them with their name and address so they will not be missed. It is hoped that all areas will be covered soon. People calling in will help their drivers to cover all township residents.

Marco Alvarez-Car sales over the internet: Marco is looking to rent an office in the Clearwater Auto Building. He stated there is an office in the building with its own entrance and his business will have nothing to do with the business that is currently in the building. A conditional use permit is required for auto sales. Marco was also informed that if there are going to be cars stored in that area, they must be under a roof or fenced. Marco was given a CUP application. After he returns the application and fee to the Lynden mailbox, the planning commission will then set a site visit and a public hearing will be held.

Elizabeth White is requesting that she be allowed to place a septic system drain field into the right of way of a township road, Dover Road. Ron Wasmund, building inspector said that there are ways to install the septic system without encroaching on the township’s right of way. Anne didn’t see why we would consider allowing a drain field in the roadway, because it would limit our ability to improve the road in the future. Dave said the only way we could approve this is to have in writing that if any time the township would need to work on that road and it would destroy her drain field that the township would not be liable. After discussion Dave made a motion to deny the drain field to be placed in the township right of way, seconded by Anne, all in favor, motion passed. Del was asked to notify Elizabeth of the denial.

Yvonne Olmscheid, a resident from Woods Edge, made a complaint that a neighbor has dogs that are habitually barking and sometimes running at large, which are both violations of the township’s dog ordinance. This is an ongoing problem in the neighborhood. Anne will compose a letter stating that the township recently successfully prosecuted a barking dog complaint and ask the owner to comply with the ordinance. Del will send the letter certified, along with a copy of the dog ordinance, to Mike Thelen. Anne instructed Yvonne to involve the Sheriff’s Department if the situation didn’t improve.

A Resolution for accessory buildings was presented. In the resolution it stated that an accessory building could not be built if a residence was not already in place. Discussion followed; Vicky felt that there were times when maybe there would never be a home. It might be a storage shed or used for another purpose. Anne agreed that we do not want to have anyone living in accessory buildings, but we should be able to find a better way to regulate the situation than to deny an accessory building when a residence is not in place. In a rural area there are people who want a structure but do not want to live there. The Stearns County Ordinance will allow a resident to live in an accessory building if there is no other structure on the property, so Lynden Township must change our ordinance to make it more restrictive than the county. It was agreed that when an accessory building permit is issued, there must be a statement in the permit that no occupancy will be allowed in an accessory building. Dave struck the portion of the resolution that prohibited accessory buildings to be constructed without a principal residence on the property. The revised resolution 06-6 states that we will follow the Stearns County Ordinance #209, and that in Lynden Township a residential permit will not be issued for an accessory building and no one will reside in a building that is not permitted as a residence.

Janelle Hennen, Mayor of Clearwater, has contacted Anne and wants to have an informal meeting to discuss their expansion plans. Clearwater is in need of a new sewage system and they are considering hooking up with St. Cloud’s treatment system. Anne and Rick Holman, Planning Commission Chair, will meet with Janelle and one city council member on August 31st. Anne will also contact Chelle Benson, our planning consultant to see if she will be able to attend.

River Country Bike Trail: Bids for the trail came in 2% higher than expected. The group has federal grant money, but will need additional money in order to complete the project. It was hoped that additional funds would be available that could have paid up to 50% of the original grant award. That money is no longer available, so there is a need for over $200,000 of additional funding. The City of Clearwater is having a meeting tonight and a representative from the bike trail group is presenting options to the city to bond for the additional money. Other options are to scale back the project or return the funds and not complete the project.

Election Judges: Karolyn Boucher, Annette Bryant, Duane Bryant, Marlice Finch, Barbara Keigan, William Keigan, Ken Rosha, Jenny Schmidt, Fran Spears, Pat Voigt, and Del Moeller have completed the training. Anne made a motion to approve the election judges, seconded by Dave, all in favor, motion passed.

Karen and Del made a request to go through the township’s records, keep what is required by law and dispose of the rest of the papers. They also want to repair or get a new fire-proof locking file cabinet. Dave made a motion that we would allow up to 16 hours of work for both Del and Karen and to spend up to $1000.00 on a file cabinet; Anne seconded the motion, all in favor, motion passed. Dave suggested not dispose of any records, because we could scan and keep on disk. Karen and Del will not get rid of any records until they are examined by the board.

Meeting Dates for August 2006:
On Site meeting by Planning Commission August 9th (already posted)
Planning Commission and Board August 28th 6:00 p.m.
Public Hearing Jerry Bushaw Corn Burner and signage 7:00 p.m. August 28th
Public Hearing Chris Keske Single Family Home 7:30 August 28th

Correspondence and Bills were reviewed.

There was discussion on the bill from Inspectron. They charged for 17 hours of service to the township.

We received a notice of increase for services from Couri, Macarthur & Ruppe, P.L.L.P. starting January 1, 2007. Hourly Rate $135.00, General legal work $150.00

Anne made a motion to accept the correspondence, seconded by Dave, all in favor, motion passed.

Anne made a motion to accept the bills, seconded by Dave, all in favor, motioned passed.

Dave made a motion to adjourn the meeting, seconded by Anne, all in favor motion passed and the meeting adjourned at 9.46 p.m.

Respectfully submitted,
Del Moeller, Lynden Township Clerk Anne Ackerman, Lynden Township Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
Minutes from July 3, 2006
Those present were Anne Ackerman, Jerry Finch, Dave Johnson, Karen Weeres and Del Moeller.

Anne opened the meeting at 7:00 p.m. and led the pledge of allegiance.

Anne asked if there were any additions to the proposed agenda. Dave has a Resolution on Stop signs prepared; also Inspectron Inc. and North Star were added under new business. Anne made a motion to adopt the agenda with the requested changes, seconded by Jerry, all in favor, motion passed.

Corrected minutes of the previous June 4, 2006 meeting were reviewed. Anne asked if there were any additional corrections to the minutes. Jerry made a motion to accept the minutes without additional corrections, seconded by Anne, all in favor, motion approved.

Treasurer’s report by Karen Weeres was reviewed. Anne asked if there were any questions of the treasurer. There were no questions. Jerry talked about the engineering costs, we may want to bring this up at the annual meeting, whether we need a special line item for engineering expenses and additional expenses related to the potential resurfacing of 200th St. Anne made a motion to accept the treasurer’s report, seconded by Jerry, all in favor, motion passed.

Inspectron, Building Permits: (Inspectron was not present.) Del asked if we should keep records by alphabetical order; we will just put in the file and keep track in that matter. Jerry felt we should have a liaison to deal with Inspectron Inc. on all issues. Jerry asked Dave if he would handle this, he agreed. Dave will now be the board member dealing with Inspectron Inc. Dave will check all permits and then give them to Del to file. Anne mentioned that we would like to have a member of Inspectron Inc. at the meeting. Our last inspector did not charge for this. We would only need one member at a meeting. There is a question on Chris Keske needing a conditional use permit because of the LESA score for his property. They must go in front of the county planning commission for a CUP before they can secure a building permit. Regarding the caboose on County 44, Anne spoke to the owner who stated that she was told by Inspectron that the caboose did not need a building permit. We will follow up with Inspectron at our next meeting. Anne is checking into the Naegele sign to see if their request complies with all requirements. Del provided a copy of a CUP, but there is no variance copy. Anne will follow up with Inspectron. Tel Com’s amount of impervious surface is still a concern. Dave will follow up with Inspectron on this. Anne reviewed Mark Ryan’s building permit to enclose his deck on Dover Road. The county did not require a variance because of existing building lines, though Mark did have to pay an after-the-fact fee. Dave suggested that we process the building permit that was submitted by Bob Stavrum. Dave talked to Mike Couri about the files that Bob Stavrum still has not returned.

Alma and Marlin Schroeder (248th 155th St.): We are looking to get their property cleaned up at township level so it does not have to be escalated through further levels of the County’s nuisance ordinance process. We have been talking to the Schroeder’s for a long time. A certified letter had been sent to the Schroeder’s who did not receive it; it was signed for by their daughter. Therefore we have asked them to come with a plan to clean up. Ray Gregoire was present and feels that they should not have to clean up their property. Jerry said there is difference between junk and equipment that still has value. Dave explained that it is not the township pushing this, but since a formal complaint was filed, it is now being handled under the county nuisance ordinance process. The county sent a letter describing what they wanted done to bring this property into compliance. Alma has talked about clean up with several junk dealers. November 1, 2006 is the date that was agreed upon for clean up of the property. Alma offered to come to each month to give us a progress report. Monica Peters from environmental services is the county contact. Anne will get in touch with Monica to provide the original staff report and a copy of ordinance #333 to the Schroeders. It was suggested that a meeting be set up on the property to specifically determine which items need to be removed from the property to reach compliance with the ordinance. If it is not cleaned up by November 1, 2006, this issue will be turned over to the county who will then handle clean-up. Alma will contact Monica Peters and have a report by August, if possible. If not by the August meeting, Alma will attend the September 11th meeting to share the details of their clean up plan. Alma asked about taking the building down at 15522 County Rd 44. A demolition permit is required to remove a building. This ensures that it will be removed from the tax rolls.

Anne stated she was satisfied with the recycling service provided by Allied. Once Allied was chosen, they drove the route a week early and picked up the containers that had been out for three weeks. They then returned the following week and have been sticking to the schedule of the second and fourth Tuesdays of the month. Del will contact Karolyn and have her put the recycling information on the Web Site. Dave’s Recycling was paid late for the month of April because we were holding his check since he did not turn in required workman’s compensation information. Once the information was submitted, he was paid. Dave was at the meeting to argue the fact that the township chose not to pay him for service provided in May. The board did not feel that he provided any service in May. He picked up once in the beginning of May which was a make-up date for a pick up he missed at the end of April. He did not pick up on any other May dates. Dave insisted that he did pick up on one of the Tuesdays in May. Three board members disputed this claim because their recycling did not get picked up. Anne said that the only way we would consider paying him for May is if Dave provided some sort of proof of the fact that he picked up the recycling in May. If we do not receive any confirmation of service provided, we consider this matter settled.
Ed Lumley: Angie Berg from Stearns County Environmental Services interpreted Ordinance #209 that Ed could live in his accessory building because at this point it is the only structure on the property so it is consider the primary structure and is not accessory “to” another building. We only have a building permit for an accessory building. Inspectron must inspect the property and ensure that Ed does what it takes to bring the structure up to residential code so that it can be considered a dwelling. Jerry will talk to both our attorney and the county attorney. Jerry and Dave have not changed their minds on what our interpretation of the ordinance was last fall. Anne now agrees with Angie and believes that it is allowed (as long as it meets residential requirements) until such time as another structure is built on the property and then the use would have to be discontinued. This item will be on the agenda in August.

The Timm property at 3030 Fulton Circle: Dave will contact Inspectron Inc. on this matter.

It has to come to the attention of the board that there are corn burners being sold at Clearwater Rental Center. A conditional use permit is required for this activity. John Krause was recently granted a CUP for a car dealership, but corn burners were not a part of that application. Del will check with John Krause to notify him of the need to apply for an additional CUP.

Lynden Valley Industrial Park: Jerry drafted a letter to Don Adams and Stearns County Engineers concerning the request for the access off Highway 145 to remain as a permanent access point. Anne reviewed the letter and made some suggestions. As soon as it is finalized by Jerry, Del will send the letter out to the concerned parties before the meeting at the plat committee.

Dave made a motion to adopt Resolution Number Three to approve the erection of stop signs on the south side of Edison Circle connecting to 200th St., seconded by Jerry, all in favor, motion passed. The Resolution was signed and filed.

Jerry attended a regional meeting concerning the North Star Rail line which also dealt with issues relating to urban sprawl. A U of M professor has students working on this issue and there is grant money to have this study move forward. Jerry said there will be a meeting in September; all supervisors will be invited to attend.

Meeting Dates for July 2006:
July 6th – on site at Country Side Campers at 5:30 p.m.
July 10th – Holiday Inn St. Cloud Summer Short Course 8:00 a.m. until 4:00 p.m.
July 17th – Interviews for Planning Commission 6:00 p.m. each half hour until completed.
July 26th – Public Hearing 7:00 p.m. CUP and Variance applications Loren Mathison (sign)
July 31st – Planning Commission and Township Board
Correspondence and Bills were reviewed.

A thank you from Clearwater for our contribution to the library was received.

A letter was reviewed from Bill and Rhoda Senkler in opposition to the Lynden Valley Industrial Park; it did not arrive before the public hearing. Her concerns will be addressed.

A site permit for Alder Road was received from the county; so far we have not received a building permit.

The property sales were reviewed. They are on file for inspection.

The excel bill has increased by a large amount. That must be noted so we can put it into the budget.

The gravel project went well. Jerry was very satisfied with the work.

Schendzielos graded on the 13th of June. He was not to grade until it rained; Jerry will talk to Todd.

Anne made a motion to accept the correspondence, seconded by Jerry, all in favor, motion passed.

Anne made a motion to accept the bills, seconded by Jerry, all in favor, motioned passed

Dave made a motion to adjourn the meeting, seconded by Jerry, all in favor motion passed and the meeting adjourned at 9.22 p.m.

Respectfully submitted,

Del Moeller, Lynden Township Clerk Anne Ackerman, Lynden Township Chair

LYNDEN TOWNSHIP
STEARNS COUNTY
June 5, 2006
Those present were Anne Ackerman, Jerry Finch, Dave Johnson, Karen Weeres and Del Moeller.

Anne opened the meeting at 7:00 p.m. and led the pledge of allegiance.

Anne welcomed everyone to the meeting, and asked if there were any items to be added to the agenda. Jerry asked to add the subject of the gravel hauling bid. Anne asked to have the subject of an issue relating to mowing of the township hall to be added to the agenda.

Corrected minutes of the previous May 1, 2006 meeting were reviewed. Anne asked if there were any additional corrections to the minutes. Jerry made a motion to accept the minutes without additional corrections, seconded by Dave, all in favor, motion approved. May 1, 2006 corrected minutes were accepted.

Treasurer’s report by Karen Weeres was reviewed. Anne asked if there were any questions of the treasurer. There were no questions. Anne made a motion to accept the treasurer’s report, seconded by Jerry, all in favor, motion passed.

Inspectron, Building Permits: Ron Wasmund will provide copies of all site permits issued to review at the next meeting. The scanned and e-mailed copies were not legible. Ron has provided copies of all permits to Stearns County Environmental Services.

Inspectron was asked to provide detailed accounting of the building permit income and expenses. The agreed upon procedure is that the township’s portion of the building permit income (30% of permit fee) should be remitted to the township in full. Then, any additional hourly charges for Inspectron must be billed separately, and the township will issue a check for those expenses. The building surcharge that goes to the state must be paid by the township.

Jerry asked how Inspectron handles a property when they have started a project without a permit. Inspectron will investigate, and the fee to the property owner will be double the cost of the permit. The township will receive the total amount of the late fee, and Inspectron will bill the township for the time spent on the investigation.

There has been evidence of clean up at the burned out house at 493 Beachwood Road. A concern of an area resident was run off from this property into Grass Lake. Jerry checked on it and saw no evidence of run off into the lake. If this home were to be rebuilt, it could not be a single wide trailer because Lynden Township ordinance does not permit that. The burned out building is dangerous and sub-standard. The definitions of MN Building Code 1300.0180 and MN Statute 463.15-463.26 apply to qualify this site as a public nuisance. It is Inspectron’s recommendation that the Township proceed with an abatement order and commence enforcement action to have the remains of this structure removed. The township board so moved. Inspectron will work the township attorney Mike Couri to commence abatement.

A train caboose has been place on a hill on a property located on County Road 44. Ron will check on it; it will be treated as an accessory building.

There is a request to replace a single-wide mobile home at 276 Battle Road. This structure can not be replaced by a single-wide mobile home since our ordinance will not allow this. Since they are in shoreland, depending on the size of the proposed structure, the property owner will have to go the county to request a variance. The township would handle any variance requested that related to township road set-backs. Battle Road is private, therefore the township will not be involved. Ron will get back to them with the information and report next month. Complete record on file.

Anne is holding a permit for 18529 Dover Road. Anne will check with Environmental Services and report next month.

A new business in the Industrial Park, Telcom, was granted a temporary occupancy permit by the township’s former building inspector. Anne gave Ron a copy of the temporary permit, but it does not state any conditions or any date of when the temporary permit will expire. The intent was that a permanent occupancy permit will be granted when it is proven that Telcom meets the 60/40 impervious surface requirements that were outlined in their site plan. Inspectron will investigate to determine if they meet the requirements. Ron will check with Telcom and report next month. Mark Muller is the owner of the company.

Bob Stavrum has not turned in any records of building inspections to the township. Dave will check into getting them returned.

Recycling: Jerry has been researching options to change our provider for recycling pick-up. Jamie Phenow, General Manager of Allied Waste Service, presented a proposal for Lynden Township collection of curbside recycled material from residential properties with in Lynden Township on the 2nd and 4th Tuesdays of the month at a rate of $5.00 per home per month for two pick-ups, based on a three year service contract (not necessarily at that price for the duration of the contract). Anne asked if Jamie would be willing to commit to that price until the Annual Meeting held in March. At that time, any changes in proposed fees would be put before the public at the meeting. Jamie agreed that he could hold that price until March. There would be no additional surcharges.

Wright Recycling was unable to attend the meeting due to a death in the family. The price quoted by Wright Recycling was higher. Jerry made a motion to accept Allied Waste Service’s bid for recycling pick-up for a three year contract with any change in contract price to be negotiated at the March Annual meeting, seconded by Anne, all in favor motion passed.

Jamie was given a map of roads in the township. An assumption is being made that we have approximately 300 homes that are currently using the service. We would make an adjustment if more than 300 homes have pick-ups. Recycling is important to our residents and we need an immediate switch to a more reliable service. We appreciate the fact that Allied is able to immediately adhere to our regular pick-up schedule. Allied’s first pick-up will be Tuesday June 13th. The trucks will start at 8:00 a.m. and will most likely be through by 2:00 p.m.

It was decided that Lynden Township will place a notice in the Clearwater Tribune about the change in recycling vendors. It will include details that it will be a one-sort recycling; all cans, bottles, and plastic can be placed in one container. All paper must be separated from the other recyclables and bagged or tied with string. Karolyn will prepare the ad for the newspaper.

Dave made a motion to terminate the recycling agreement with Dave’s Recycling as of June 5, 2006, seconded by Anne, all in favor, motion passed. Dave was paid for the month of April. Because his only pick-up that occurred in the month of May was to make up for a pick-up he missed in April, he will not be paid for May. Jerry will handle the notice to Dave’s Recycling.
Ed Lumley: Earlier this spring, Steve Lumley (Ed’s brother) asked Bob Stavrum what he would have to do to bring Ed’s accessory building up to the requirements of building code so it could be used as a dwelling. Bob gave Steve the information and Steve completed the work. Steve said that Bob filled out a permit and Steve submitted a check. He felt it was taken care of. The township never received any paperwork from Bob, or any check from Steve. Jerry quoted the letter sent to Ed Lumley last fall, that when he returned to Minnesota, he must apply for a building permit which would then allow him to live in the accessory building for up to six months while building his permanent residence. Ed said they had talked to Jennifer at Environmental Services and was told that because his property is located in an Agricultural zone, he is allowed to live in an accessory building as long as it meets residential code. Anne interpreted the ordinance in the same fashion. Jerry felt that an accessory building can never be used as a residence. Anne will talk to Angie Berg at Stearns County Environmental Services, and she will provide the intended interpretation of the ordinance. Anne will call Ron from Inspectron to let him know how to move forward. Anne will also call Ed and let him know the results of the discussion with Angie.

Alma Schroder and her daughter Sarah were present. Ron Wasmund and Gary Utsch (a newly hired employee of Inspectron Inc) made an inspection on May 3, 2006. They inspected the burned out structure at 15522 County Road 44, and the structure is damaged more than 90% by fire. Alma and Marlin were at the scene when the inspection was being conducted. Marlin simply wanted to fence the property to hide it from view until he knew what he wanted to do with it. It would have to be inspected by a Minnesota licensed structural engineer before they could incorporate any part of the current foundation into a new structure. The flood plain is high and that must be addressed. Lynden Lake is in the area, and it must be taken into consideration if the property is in a shoreland district. If the property is not cleaned up, the county would do it and the cost would be added to the owner’s property taxes. Sarah stated that she plans to buy a Design Home and have it placed on the property. She asked for help in finding a method to get the place cleaned up and ready for a new home. Ron offered to help her contact the right people to make it happen. It may not make economic sense for her to attempt to use any of the portions of the old structure. Ron suggested September as a goal to have the work complete. Sarah and Alma agreed to October 1, 2006 as a deadline for the clean-up. Jerry will contact the county and tell them not to move forward with any abatement action. If the clean-up is not complete by the agreed upon date, the county will be notified and enforcement action will commence, with no further extensions allowed. A new home does not have to be placed on the property by the October 1st deadline. That date is simply for completion of the clean-up so the property is safe.

The second issue was a letter sent certified on May 3rd. Sarah signed for the letter and did not give it to her parents. The letter was sent to inform Marlin and Alma to come to the June 5th meeting with a plan to clean up the property. Alma asked if the township would wait before forwarding the violation to the county for enforcement. Alma will bring a plan for clean up to the July 3rd meeting. She must come with a detailed plan on how they will handle the clean-up, and must address all the specific elements of the violation letter. Dave made a motion to extend the time line on enforcement action until after the July 3rd monthly meeting, seconded by Anne, all in favor, motion passed. Complete record on file.

Inspectron investigated the properties at 3022 and 3077 Fulton Circle. It was determined that the extent of damage was 100%. It is dangerous and substandard. By Minnesota Building Code 1300.0180 and MN Statute Sections 463.15.26 this site qualifies as a public nuisance. Ron spoke with a real estate agent who happened to be present during Ron’s inspection. The property consists of 6.26 acres along the Mississippi River and the owner has listed it for sale. He would like to sell it as is. It is Ron’s recommendation that the Township proceed with abatement orders and enforcement action to have the remains of this structure removed. A motion was approved to move forward with enforcement action. This will be handled strictly as a building code violation. Inspectron will be working with Mike Couri to move the process forward. Jerry asked Ron to be sure that Mike bills the township separately for work on this enforcement so we can have a separate total for our records. All costs of enforcement will be charged back to the property owner. Complete record on file.

Bev Starkey had called Jerry to complain about a neighbor. Jerry told her to come to the meeting and explain her problem before the township board. Jerry feels that no complaints should be taken by one member of the township board. We will wait to hear from her.
Karolyn Boucher – Web Site Update: We have had 2500 hits since last August. There are several questions each week. People like the pictures. Monthly meeting minutes are being posted on the web site each month. We currently do not include Planning Commission minutes. Posting the agenda is another suggestion. It was agreed that the agenda should be posted by the Friday before the meeting. Del will provide a proposed agenda. In situations where violations are in question, she will state addresses of properties instead of names. Anne will update all forms and send them to Karolyn and Del. Karolyn will post them and Del will get triple copies made. We could post legal notices and meeting notices on the web site though we must still publish in the papers. Karolyn will continue updating and revising the web site. Karolyn was thanked for all of her work. We have had a lot of positive comments about the web site. Karolyn is asking for feedback and ideas. The Public Hearing for proposed changes in ordinance 3.1 will be held June 28, 2006 and Karolyn will post this on the web site.

Jerry has one bid for gravel hauling. Dave Larson from D.L.L. Excavating submitted a bid is for $5.91 for hauling, rolling, and packing 3600 yards of gravel. Dave made a motion to approve the bid of $5.91 for the hauling, rolling, and packing approximately 3600 yards of gravel, seconded by Jerry, all in favor motion passed.

Anne reported that Cathy Orth called her and left a message stating that she saw a young girl working on the township lawn. She said she would sue the township for back wages for her son Derrick because she feels he was fired because of his age. Anne called Joe Furey who currently mows the township lawn, and told him he can no longer have anyone under 18 on the property when the lawn is being mowed. He said that he will do all work himself. Dave will check with the MN Township Lawyer for information regarding anyone working under the age of 18.

Meeting Dates for June 2006:

• June 20th Planning on site at County Campers 5:30 p.m. to be continued at the township hall

• June 26th Planning Commission and Township Board 6:00 p.m.

• June 28th Public Hearing for Loren Mathison sign CUP and variance, 7:00 p.m.

• June 28th Public Hearing for changes to Lynden Township Ordinance 3.1, 7:30 p.m.

• June 28th Public Hearing for proposed preliminary plat for Lynden Valley Industrial Park, 7:45 p.m.

Correspondence and Bills were reviewed.

Anne made a motion to accept the bills and correspondence, seconded by Dave, all in favor, motion passed.

Dave made a motion to adjourn the meeting seconded by Anne, all in favor motion passed and the meeting adjourned at 10:35 p.m.

Respectfully submitted,

Del Moeller, Lynden Township Clerk

Anne Ackerman, Lynden Township Chair

LYNDEN TOWNSHIP
STEARNS COUNTY
May 1, 2006
Those present were Anne Ackerman, Jerry Finch, Dave Johnson, Karen Weeres and Del Moeller.

Anne opened the meeting at 7:00 p.m. and led the pledge of allegiance.

Anne welcomed everyone to the meeting, and asked if there were anyone who wanted to be added to the agenda. Tom Lenz asked to be put on the agenda. Two students from the Annandale school district were present, Karin Rudningen and Danielle Nickolauson. Jerry has given them a tape featuring Township Government to present to the Civic Class. Anne gave a brief explanation of township government; they were invited to ask questions at any time during the meeting.

Minutes of the previous April 3rd meeting were reviewed. Anne asked if there were any additional corrections to the minutes. Dave made a motion to accept the minutes without additional corrections, seconded by Jerry, all in favor, motion approved. April 3rd corrected minutes are accepted.

Treasurer’s report by Karen Weeres was reviewed. Anne asked if there were any questions of the treasurer. Jerry asked about the billing for Schendzielos, Karen stated it was for March, Anne made a motion to accept the treasurer’s report, seconded by Jerry, all in favor, motion passed.

Bob Stavrum Building Permits: The building permits were reviewed. They were left in the Lynden mailbox. Myron Schill Roofing $40.00 Bruce Gohman Shed $228.70 Mark Ryan add roof on deck. Anne kept Mark Ryan’s permit application and will check on it with Environmental Services. The permit was not approved because the project is in shoreland and would need approval from environmental services before issuance of a township permit. Other permits received: Del did not receive any permits from Inspectron Inc. It was the understanding of the board that we would review the permits at our monthly meeting. Dave offered to contact Inspectron; he will get clarification on what will be done during the month. It was agreed that we would need an inspector at our monthly meeting.

Dave’s Recycling: Some of the missed pickups were caused by illness and the insurance problem. He felt that it was not his duty to give us insurance information; he said the township had always done it in the past. Jerry made a visit to Dave and was told that he will be around this coming Wednesday of this week and then will go back to his regular days of service. We will keep this on the front burner and will address it when needed. Anne feels we have spent too much time on recycling and would like to move forward with a change to a more reliable service. Mark Blommel asked about sending e-mail to residents. Anne explained that there are limitations on the legal dissemination of e-mail to residents. We can post information on our web site, but not send it out to individuals. This is related to equal access to government information, and not all township residents have e-mail addresses. Dave Johnson commented that if we were working with any other vendor, we would fire him. Discussion ensued, and it was agreed that Dave’s Recycling would be paid for April, but if he does not keep to a normal schedule, we will change vendors. Dave Johnson suggested that we review other options for recycling service. Jerry will follow up we will put this on the agenda for next month.

Schroeder and Timm properties: Inspectron Inc was to have a report at the meeting for Schroeder and Timm. Jerry will send a letter to Monica at Environmental Services saying that we will need more than 30 days to handle the Schroeder problem. A letter will be sent to Marlin and Alma Schroeder to attend the June 5th, 2006 meeting. Clerk Del Moeller will send both letters; Schroeder’s letter will be sent certified. Schroder and Timm will be added to the agenda next month.

Jerry got an e-mail from Angie at Environmental Service about Fulton Circle. A developer wants to pave the road. Portions of the road are in a state flood plain. The township does not have the resources to take on this project. If a developer wanted to pursue this, it would have to be done to township specifications. It would be a huge project.
Gravel: Jerry has good news about gravel for the township: They are opening a new pit on County Rd. 75. The owner is a resident of Lynden Township. Jerry was impressed with his service. He will crush gravel at the end of May. We will get gravel for $5.25 per yard and that is a very good price because the next bid was $7.25. Clearwater Township will also be getting gravel from this pit.

Mathison Motors: There was complaint that he has an illegal sign up. A letter was sent by regular mail another letter will send certified. Anne will compose the letter and Del will mail it certified. The letter will tell him that he must apply for a Conditional Use Permit (CUP) to have an off-premise sign.

Del was not sure how to publish the summary of the building fee schedule. Dave will check with Inspectron Inc. to get the notice for publishing.

Clearwater Economic Development: The City of Clearwater is attempting to be included in a plan to connect with St. Cloud Sewage System; there will be an expansion in 2010 they already have six cities that want to connect at that time, they are in a rush to get their plans to St. Cloud before they are full and cannot accept them. Anne asked about their Comprehensive Plan; they have a plan Karolyn does not know how old it is. After their meeting, they (City of Clearwater) will have their Comprehensive Plan updated. Karolyn will get a copy of an updated version for the township to review.

Bike Trail: There was a bike trail meeting this week. The first phase will be a trail from the Clearwater ballpark down county road 143 to county road 75 across the Clearwater River by the bridge that is already in place below the dam, (a new bridge will be placed next to the one that is now there) up to Clearwater at County Road 75 and Highway 24. The first phase of the trail has received a Federal grant. Additional grants have been applied for, but even if they are received, there will most likely be a need to have a fundraiser to secure an additional $100,000.00 to complete the project. It was agreed that best fund-raising results would be achieved if construction has already begun. (Thus, potential donors can see some progress.) There will be some sort of celebration when the first phase is finished and it will also be the kick off to raise money to fund subsequent phases of the project. Phase two will be from the Clearwater ballpark to Warner Park in Lynden Township.

Shirley Dillon was sent a letter and did not respond to the township; the county will now take over. The letter was not sent certified. On all violations the township will send letters by certified mail.

Tom Lenz: Tom is here to talk about a burned out building it is at 493 Beachwood Road. The building burned on February 22nd, and nothing has been done. It will be a case for Inspectron Inc. Dave will contact Inspectron Inc. to look into the matter. The owners say there is nothing they can do because there is an investigation going on. Jerry will talk to the county about taking care of getting a silt fence up to stop seepage into the lake. The owner of the property is Patrick Vanhoutan. The situation will be looked into. It will be added to next month’s agenda. Jerry will contact Sterans County Environmental Services or the DNR to look into it.

Soil Borings: Jerry is asking for authorization to spend $1500.00 for borings on 200th Street. He needs the boring information to determine the depth of the base on the road. They are not sure if the problems with the road are due to age or if the base is not good. Jerry spoke with Gilbert Schmidt who built the road; he felt that the base might not be good. If the road needs to be redone, Jerry would like to use the process of reclamation, where the old asphalt is removed and ground up and then used as part of the surface of the new road. Anne made a motion to spend up to $1,500.00 to do borings on 200th St., seconded by Dave, all in favor motion passed.

Sign along Long Lake: The Long & Crooked Lake Association is asking for a letter from the township in support of a grant proposal from the Stearns County Water Management Committee to replace a sign at the public access on Long Lake. . It was thought that the DNR owned the landing and would need to have control over the signage, but that is not the case because the landing is owned by the township. Dave made a motion to have Lynden Township approve a letter supporting the grant request, seconded by Jerry, all in favor motion passed. Anne will write the letter.

Anne wanted to state how pleased she was with Dan Moeller as our sign person. He is very responsive and prompt and is doing an excellent job.

Jerry asked to have a motion to spend up to $100.00 to replace a tire on the township grader. Dave made a motion to purchase a tire not to exceed $100.00, seconded by Anne, all in favor, motion passed.

Dan Moeller will be paid the first of August at his request. After that point he will be paid each month, because it is better for bookkeeping if bills are paid monthly. Dan is not an employee of the township, but will receive a 1099 as an independent contractor.

Del will remove all finished projects from the spring road tour summary. We will review all unfinished items at next month’s meeting. The speed limit signs will be put up on Dunmore as soon as they arrive. The county does not recommend putting up Watch for Children signs; we will not post them because now speed limit signs will be posted.

We need to confirm that Myron Vait’s trailer is removed.

Del will order all signs; Jerry is looking for reflector signs he wants along the curve on Dunmore. They will be ordered later.
Meeting Dates for May 2006:

May 10th Planning Commission

Mat 30th Planning Commission

Correspondence and Bills were reviewed

Anne was asking Jerry about the billing for Schendzielos, she was concerned about the grading bill going over budget. It was suggested we meet with Todd Schendzielos. The Township Board will be free on May 8th; Del will check with Todd to see if he can attend. Jerry will plan the meeting and give him his guidelines. This meeting will be posted when confirmed.

Anne made a motion to accept the bills and correspondence, seconded by Dave, all in favor, motion passed.

Dave made a motion to adjourn the meeting seconded by Anne, all in favor motion passed and the meeting adjourned at 9:35 p.m.

Corrected Minutes
Respectfully submitted, Del Moeller, Lynden Township Clerk Anne Ackerman, Lynden Township Chair

LYNDEN TOWNSHIP
STEARNS COUNTY
April 8, 2006
Those present were Anne Ackerman, Jerry Finch, Dave Johnson, Karen Weeres and Del Moeller.

Anne opened the meeting at 7:00 p.m. and led the pledge of allegiance.

Anne asked if anyone present would like to be added to the agenda. Kent Westburg requested to be heard. Anne welcomed Kelsey Hogie to the meeting; she is here for a school assignment.

Minutes of the previous March 6th meeting were reviewed. Anne asked if there were any additional corrections to the minutes. Jerry made a motion to accept the minutes without additional corrections, seconded by Dave, all in favor, motion approved. March 6th corrected minutes are accepted.

Treasurer’s report by Karen Weeres was reviewed. Anne asked if there were any questions of the treasurer. Anne made a motion to accept the treasurer’s report, seconded by Jerry, all in favor, motion passed.

Bob Stavrum Building Permits: There was one building permit. Scott Johnson Remodel Residence $43.00 Anne informed Bob that we are having a public hearing on April 19th to set the fee schedule for building permits. Dave and Bob will meet to talk about the ending of Bob’s service as building inspector. Bob will turn over all records of building permits he has issued to Lynden Township.

Dan Breimhorst paid the late building fee that was requested by the township. A check for $657.00 was paid. It was mailed on March 10, 2006. This matter is closed, and we will not have to move forward with further enforcement action. Anne will follow up with a letter to Dan Breimhorst.

Carolyn (Yvonne) Hogie: Anne explained that we would hold a site visit and have a public hearing. Stearns County does not regulate this process; it will be done at township level. Rebecca was concerned about her safety if there would be a public hearing with a notice in the paper stating that someone is living in a trailer at the property. Anne stated that there had to be a public hearing; her neighbors already knew she was there. Anne asked if we should assume that she would more forward. Rebecca stated that she would apply. The published notice will only state the minimum amount of information necessary for the variance that is being requested. Rebecca understood; she took the interim use permit application. It will be put on the agenda for April 10th planning commission meeting. Del will get back to Rebecca with the information on the site inspection. Jerry asked what amount of time she would need the after her husband returned. Six months after he returns from Iraq was the time desired. Rebecca will state this in her request.

New Business: Mike Holman of the Stearns County Assessors Office. Mike is responsible for Agricultural, residential, income properties. Green acres land went up 10% Ag market went up 12%. Residential and Shore land property 8%, Commercial property 9%. New Construction in Lynden increased four million two hundred and eighty one thousand dollars ($4,281,000). Mike gave us information that will be used in this year’s board of equalization meeting. See attached sheets. Shore Land lots that have greater depth have a higher value. Township Board of Equalization Meeting will be April 25th at 7:00 PM and it is the day set to hear residents that would like to have their 2006 property tax valuations reviewed; they will make an appointment with the Assessor’s office. This will be stated on their tax information. If a resident does not make an appointment and attends the meeting they will be heard after all the appointments are heard. All township supervisors have completed the required training to be a part of the meeting.

Anne explained to Kelsey that once a year a meeting is held at the township level to hear residents that feel their property valuation is too high. When valuations rise it does not necessarily mean the taxes will go up. Taxes are based on the levy that is approved each year at the annual meeting in March. The township board is in charge of the meeting.

Shirley Dillon did not answer the letter from the township requesting her attendance at the meeting to discuss nuisance ordinance violations. Stearns County will handle the matter from this point. Jerry will contact the county. Anne explained that we try to help the residents to clean up without involving the county. Kelsey asked if we tried to make it easier for the residents, Anne stated that we try to handle complaints and reach some resolution at a local level so they don’t have to be escalated to the point of county enforcement.

Kent Westburg: Kent came to the township in January 2006. A plow driver for Schendzielos had damaged Kent’s vehicle as it sat in their driveway. Kent felt the plow driver was at fault because of the speed it was moving, and did not slow down when he saw the vehicle. The township’s advice was to get an estimate on his vehicle and turn it in to Todd Schendzielos as he is contracted by the township and carries his own insurance. Kent gave the estimate to Todd; he turned Kent’s claim into his insurance company. The reply Kent received from Todd’s insurance was that Schendzielos was not at fault. Kent’s request was what the township could do to help in the matter. It was the consensus of the board that the matter was between the two insurance companies and he should give it to his insurance company to handle. A copy of the letter from the insurance company is on file with the Town Clerk.

4th Avenue and Crescent a stop sign is down. Jerry will check it our tomorrow.
Anne explained to Kelsey that townships are the “grass roots” level of government. Many matters can be handled locally and not have to go the county. Jerry explained that the townships take care of the roads. Jerry has a video that is to be used in Civics classes, Kelsey was happy to use the film. Jerry will get it to her. We keep records of all of our meetings and have been taping our meetings for the past year so we have a more accurate record of what has occurred. Kelsey attended the meeting with her grandmother Karolyn Boucher, who is a member of our planning commission.

Clearwater Economic Development: Anne heard there was a group organizing in the Clearwater area. Karolyn said is been called Clearwater Economic Co-op. Karolyn has been invited by Tom Dobson to attend the meetings. Anne felt that it would be helpful if Karolyn would be paid to attend the meetings as a member of the Lynden Township Planning Commission and report to us the findings of the Co-op in regard to Lynden Township. Dave made a motion to that effect, seconded by Jerry, all in favor, motion passed. Karolyn will attend meetings as a paid representative and report back to the township board.

Sealed bids to be opened: The Lynden News Letter had an article in which they asked for bids for lawn service, mowing of ditches (own your tractor and use the township mower), and maintenance person for putting up signs, small chainsaw work, and any other maintenance by the request of the township board. There were four bids for lawn mowing service. Dave made a motion to accept Joe Furey’s bid of $30.00 per mow, if he is responsible and of age. If not we would accept Andrea Johnson’s bid of $35.00. Motion was seconded by Jerry, all in favor, motion passed. The bid was awarded to Joe Furey, 18647 Eaglewood Road; Joe will be asked to come to meet with the board on April 5th at 5:45.

There were two bids for mowing of ditches and maintenance personAnne made a motion to accept Dan Moeller’s bid of $16.50 for maintenance, seconded by Jerry, all in favor, motion passed. After further discussion, Anne made a motion to accept the bid of $40.00 for tractor mowing, because it was in her opinion it was the most responsible bid, Dave seconded the motion for the same reason, all in favor, motion passed. Del will inform all bidders of the results of bids.

The Public Hearing regarding the adoption of 1994 Building Code fee structure will be held on the 19th of April, at 7:00 p.m.–we will meet at 6:00 p.m. to address violations with Inspectron. A motion was made by Dave on Building Inspector Agreement, to authorize the Town Chair and Clerk to sign and execute a document entitled “Building Inspection Services Agreement” essentially in the form as attached contingent upon successful negotiations of agreement with Inspectron, Inc. for building inspections services. Motion was seconded by Anne, all in favor, motion passed.

Dave made a motion regarding a Building Inspector Transition Agreement to authorize the Town Chair and Clerk to sign and execute a document entitled “Building Inspector Transition Agreement”, essentially in the form as attached for purposes of terminating the current building inspection services of Robert (Bob) Stavrum, contingent upon successful negotiations and signing of agreement with Inspectron Inc. for building inspections services. Seconded by Anne, all in favor motion passed.

Correspondence and Bills were reviewed.

Findings of Facts of John Muller were received and filed.

The return letter from Dan Breimhorst came back unopened–it will be filed.

File Conditional Use Permit for Voigt and Schmidt

We received proof of liability insurance from Inspectron Inc. A copy was made for Wednesday’s meeting.

There was a pamphlet sent by the office of Mary Kiffmeyer regarding polling place accessibility. We will review it at a later date. It should be reviewed by May 1st.

Jerry will talk to Schendzielos about plowing at the town hall before next fall.

Monthly meeting protocol from the Spring Township Training is that we are to have a motion stating the first check number and the last check number of the month–we will review the recommendations and commence next month.
Meeting Dates for April 2006:
April 5th Inspectron Inc. 6:00 p.m.
April 10th Planning and Zoning 6:00 p.m.
April 19th Inspectron Inc violations 6:00 p.m.
April 19th Public Hearing for Setting Fees Building Inspection 7:00 p.m.
April 25th Equalization Meeting 7:00 p.m.
April 26th Planning and Zoning and Township Board
April 29th Spring Clean Up Clearwater Maintenance Building 8:00 a.m. until 11 a.m.

Anne made a motion to accept the bills and correspondence, seconded by Dave, all in favor, motion passed.

Jerry made a motion to adjourn the meeting seconded by Dave, all in favor motion passed and the meeting adjourned at 9:35 p.m.

Corrected Minutes
Respectfully submitted, Del Moeller, Lynden Township Clerk Anne Ackerman, Lynden Township Chair

LYNDEN TOWNSHIP
STEARNS COUNTY
March 6, 2006
Those present were Anne Ackerman, Jerry Finch, Dave Johnson, Karen Weeres and Del Moeller.
Anne opened the meeting at 7:00 p.m. and led the pledge.

Minutes of the previous meeting were reviewed. Jerry made a motion to accept the minutes after review, seconded by Dave, all in favor, motion approved.

Treasurer’s report by Karen Weeres was reviewed. Every thing was in order. Anne made a motion to accept the treasurer’s report, seconded by Jerry, all in favor, motion passed.

Bob Stavrum Building Permits: Anne asked Bob about the Tel Com temporary occupancy permit. There is no expiration date on the permit. Bob said he can revoke the temporary permit if they do not comply with all sections of the ordinance, including the impervious surface requirement. Anne asked about Mark Ryan and if he had contacted the county to get his permit in order. Bob said he did not, but was aware that it must be done. He knows he has to attend to this matter, when he is not working out of town, he will proceed to get the situation resolved. It was noted that Dan Breimhorst will be sent a second letter stating that the Board of Supervisors will consider a resolution to adopt a special assessment that will be charged against his property if he does not pay for the after-the-fact building permits for structures on his property. This assessment will subsequently be payable with his property taxes in two installments in May and October of 2007.The total amount that will be assessed to his property taxes is $1200.00. This includes the original permit fee owed and additional costs for the public hearing, publication and mailing fees, and attorney fees relating to this matter. He will have until March 21, 2006 to pay the $657.00.

Voigt/Schmidt Conditional Use Permit (CUP): Anne asked if everyone had a copy of the Public Hearing Minutes from February 23, 2006. The minutes had been reviewed prior to the meeting. Jerry made a motion to accept the minutes of the February 23, 2006, minutes, seconded by Dave, all in favor, motion passed. The Conditional Use Permit was reviewed. There are three conditions listed on the CUP.
It is ordered that this conditional use permit be granted subject to the following conditions:
That the existing trees be maintained, or new trees planted for replacement as screening for the site; and
That all lighting within the parking area be cast in and down so that the light stays within the property; and
That only vehicles owned by employees or customers awaiting service can be parked on-site.
Note: The three existing county road accesses to this property do not meet the current county spacing guidelines. Should the property be platted or otherwise subdivided, the number of approaches will be reduced to meet the applicable county guidelines.
Anne asked the two planning commissions members Gail Bradford and Karolyn Boucher present if they felt everything was covered. They responded that they were satisfied. Jerry made a motion to accept the CUP for Voigt/Schmidt with the three conditions and the notes from the county engineer for The Limited Rural Business for Russ Voigt, seconded by Dave, all in favor, motion passed.
Russ Voigt and Gilbert Schmidt were given a copy of the report. We have the authority to issue the CUP so they are able to move forward at this time.

Ervin’s Acres (Stephanie Kingston): It was noted that Ervin Acres will no longer have Drewberry Court for a street name address. This was the recommendation of the Planning Commission and the township board. All lots will be addressed using 17th Avenue. 911 signs will be ordered and put in place when the frost is out of the ground.

Bike Trail update: The project will move forward. There is a need to raise money from the community. A meeting will be held in a couple of weeks, to make plans on how it will work.

Lorene Stolp: Anne stated the reason Lorene was called to appear before the Town Board was due to a fire on her property that has raised concern both by the township and Stearns County. The Board needs to clarify how the clean up is going to be handled and what is going to happen to the property. Anne acknowledged that they had made great progress in the clean up. Heath Stolp offered to answer the questions. They are in violation of both the county and township nuisance ordinance; it is the responsibility of the township to bring the property into compliance, so that is does not have to be escalated to a county level. Heath explained that the insurance company gave them a time line date of March 18, 2006 for the property to be cleaned up, or they would not have full insurance coverage. Because it is platted property, even though they may have over five acres, because of the county ordinance, they will be restricted to all requirements of an R-1 district, which is more restrictive. Plans for rebuilding will have to meet all required setbacks. Jerry stated that he wanted to make sure the Stolps were aware of the thirty day rule of the county, since this is being handled under the nuisance ordinance. The ordinance numbers that apply are #209 and #333. The township needs a signed document saying every thing has to be in compliance before the township will give a building permit. The ordinance states that all unlicensed vehicles must be stored within a building. The inspection will be done by environmental services of Stearns County. Until that inspection passes, only then can the township building inspector give a permit for a building. Heath stated there are about 10 unlicensed vehicles on the property, when the building is built, they will be stored in the structure. Jerry stated that would have to be taken in as a factor as this moves forward. Jerry asked Heath if they had a business on the property, he said no they never had a business there and do not plan to ever have a business there. If it is not required, the existing cement slab will not be moved. The building will not be as big as the one that was there. He is planning a building about 100ft. by 45ft. We are looking for a smooth clean up process. Lorene signed a letter stating that she will have the property cleaned up as requested.

Carolyn (Yvonne) Hogie: Yvonne explained that she did not use Carolyn as her name. A violation letter had been sent to 422 221st St. because there is a camper trailer that is being used as a residence. This does not comply with Stearns County #209 ordinance as well as Lynden Ordinance #2. Yvonne stated that she would have her daughter-in-law Rebecca Hogie explain what was happening at the property. Rebecca and her son who is a senior at Apollo are living in the said camper. He will be joining the service when he graduates. They are residing in the camper due to her husband’s duties in the armed forces. He is now to be deployed to Iraq. He was scheduled to go to Iraq months ago; and the day before he was to leave he was injured. Therefore there were adjustments they had to make. They were stationed in Aberdeen SD; they have no family there and felt that staying in the camper would be best for them until Rebecca’s husband was back from his tour of duty in Iraq. Her plans were to remain until he returned which will be 546 days from deployment. Because this is an ordinance violation, we need to come up with a plan, and we must come up with an alterative. The camper cannot be used as a residence under the existing ordinance. Jerry felt that there should be some way to work this situation through. Jerry will go to the county to see if there could possibly be an interim use for this situation. Rebecca is willing to work with the township. The clerk will add this to the agenda for April. If there is an interim use permit applied for, it would call for a pubic hearing and the cost for the application would be $400.00.

Correspondence: The Annandale fire contract was reviewed, however, it does not include the cost in the contract. $7947.98 is the cost that was given to Dave at an earlier meeting. We will wait to until the Annual meeting to approve the Annandale fire budget.
John Muller was denied his request from the county–The letter is on file.
The Ervin’s Estates letter which rescinded the Drewberry Court street name was reviewed. They will use 17th Ave. as all three addresses. We will check further when the numbers are put in place.
Property sales were reviewed. A letter from Mike Holman Stearns County Assessor did not have a note that our April 25th tax equalization meeting would be by appointments only. Del will talk to Mike and get the instructions on how to handle this situation.
Stearns Electric gets paid once a year. Karen will pay the bill with next month’s bills.
The township hall cell phone was discussed. At this time we will keep the cell phone.
Meeting Dates for March;
March 14th Annual Meeting
March 15th Canvass 6:00 p.m.
March 22nd swearing in 6:00 p.m. to be followed by
March 22 Organization Meeting
March 23rd Contract meeting with Inspectron
March 27th Spring Short Course Holiday Inn
March 27th Meeting at Environmental Service Stearns County
March 28th Planning Commission
April 8th Spring Road Tour

Correspondence and Bills were reviewed.

Jerry made a motion to accept the bills and correspondence, seconded by Dave, all in favor, motion passed.
Jerry made a motion to adjourn the meeting seconded by Dave, all in favor motion passed.
Meeting adjourned at 9:32 p.m.

Respectfully submitted, Corrected Minutes
Del Moeller, Lynden Township Clerk Anne Ackerman, Lynden Township Chair

LYNDEN TOWNSHIP – STEARNS COUNTY
Annual Meeting March 14, 2006
Del Moeller called the meeting at 8:00 p.m. and led the pledge of allegiance.
Jerry Finch made a motion to elect Brian Nicholauson to moderate the annual meeting; Rick Holman seconded the motion, all in favor motion passed.

Minutes of the previous year’s Annual Meeting were available to all residents attending the meeting. Dave Johnson made a motion to waive the reading of the minutes from the previous year, seconded by Bill Schmidt, all in favor, motion passed.

Gail Bradford made a motion to waive reading of all checks written and received, seconded by Karolyn Boucher, all in favor, motion passed.

The 2006 treasurer’s report was available for review. Anne Ackerman thanked Karen Weeres for the excellent work she had accomplished in the past year. The Township is required to use an accounting program developed by the state (CTAS). The program has some bugs and limitations. The Township is required to keep a second set of reports. Anne is doing this in Quicken because the Quicken software has better reporting capabilities. Anne explained the income and expense report which included a breakdown of where all monies were spent. There are three bank accounts: checking (everyday expenses), savings (tarring funds) and a road bond account (special assessments). Township spending was up due to high snow removal cost and road expense (tree work and guard rails). Consulting and special projects spending increased but the costs were offset by additional permit Income. The balance in the checking account is $269,247.34. That is approximately one year’s budget; this is recommended by the state. Anne asked for any questions on the 2005 treasurer’s report. A motion was made by John Goenner to accept the treasurer’s report, seconded by Rick Holman, all in favor, motion passed.

Newspaper: We are currently using the St. Cloud Daily Times and Clearwater Tribune, plus the posting at the township hall. Tim Terwey made a motion to retain the papers, Marlice Finch seconded the motion, all in favor, motion passed.

Attorney: Couri and MacArthur at Law have represented Lynden Township again this past year. The town board members were satisfied with their performance. The township continues to use the MN Township Association attorneys, when possible. Rick Holman made a motion to retain Couri and MacArthur at Law, seconded by Jerry Finch, all in favor, motion passed.

Depository of Funds: The Township is very satisfied with Annandale Bank. Rob Schmidt, made a motion to retain Annandale Bank, seconded by Bill Schmidt, all in favor motion passed.

Dave’s Recycling: Pick up is the second and fourth Tuesday of each month. It is a free service to the residents of Lynden Township. There have been some problems with the service, but Dave has said he will be in contact with Del Moeller if he cannot make the route on the appointed date so she can inform people who call, and tell them the substitute day he will pick up. The fee paid by the township is $500.00 per month. Anne Ackerman made a motion to retain Dave’s Recycling, seconded by Joe Finny, all in favor, motion passed.

Fire: Annandale Fire Budget Scott Picken represented the Annandale Fire Department. The fire budget for 2007 will be $7948. Jack Kritzeck made a motion to accept the Annandale Fire Budget, seconded by Gail Bradford, all in favor, motion passed.

Clearwater Fire Budget: Doug Neiters, Clearwater Fire Chief represented the Clearwater Fire Department. George Simmons Clearwater City Council member was also present. Doug presented the 2007 contracts for Clearwater Fire Protection. A new formula has been established using 25% of land value and a 5 year rolling average of number of calls. The fire budget for Lynden for 2007 will be $35.865. One of the reasons for the increase was not all parcels that are covered by Clearwater were listed on their records. The correction has been made. Doug spoke with a resident in Lynden Township who has had his insurance raised due to being put into the Annandale Fire district. That is an error, and the resident and Doug will try to rectify the problem. Dave Johnson made a motion to accept the fire budget for 2007, seconded by Rick Holman, all in favor, motion passed.
Anne Ackerman introduced herself; she has prepared the information to be presented by the Township Board. As she has in the past, she included some pictures of Lynden Township to illustrate the natural beauty we have in the township. It is the desire of the township residents to keep it rural. There are increasing requests for development; the objective of the Subdivision Ordinance is to manage growth in a way to retain the rural nature of the township. As Chair of the Board Anne works with all animal issues; she also works with the River Country Bike Trail Group. She presented general information about the township; monthly meetings are the first Monday of the month and all other meetings are posted or published if they are public hearings. There were reminders of the Lynden mailbox in the clerk’s yard, burning permits, and recycling. There may not be a fall clean-up day this year, but the date for spring clean up is April 29th at the Clearwater Maintenance shop on Co. Rd. 75. Residents are encouraged to use this service. The tax equalization meeting is set for April 25th at 7:00 p.m. at the township hall. It is important to use all of these opportunities the township offers. If you have a question, the number to call is Del Moeller 558-6610. She does not have all the answers but will direct you to who can answer your concern.
Anne is part of the River County Bike Trail Group Coalition dedicated to developing a trail plan to connect St. Cloud, Clearwater and Monticello. The project is in four phases; the first one is from the ball fields to Clearwater along Co. Rd. 75. Phase two of project will reach Lynden Township from the ball fields to Warner Lake Park. There is some federal funding, county and city support; there will be some fund-raising needed. Construction should begin in the fall of 2007.
Tri County Waste Commission is looking at renewing their contract in Elk River, the plan to build a waste incinerator is not moving forward at this time.
54 acres of the Josef Wang property on Franklin Road is being purchased by St. Cloud Opportunities and will most likely be annexed into St. Cloud. The property borders St. Cloud and is being annexed at the property owner’s request. Townships have very limited rights when in comes to annexation.
Lynden Township utilizes three elements to manage growth: Comprehensive Plan, Zoning ordinance and the Subdivision ordinance. Lynden works to preserve the natural beauty of the rural nature of the township.
Lynden Township has a five member planning commission with individuals appointed for five year terms. A term expires every year and we are always looking for interested people.

Lynden Township now has a web site lyndentownship.org. Karolyn Boucher developed the web site and is maintaining and updating it. Karolyn is also the editor of the newsletter. The township is thankful for her competent service.

Dave Johnson introduced himself; he was elected to his first term in 2005. Dave has taken the position of weed inspector; his duties are to examine all lands including highways, roads, alleys, and public ground, for control or eradication of noxious weeds. The owner of the land, a person occupying land, or a person responsible for the maintenance of public land shall control or eradicate all noxious weeds. Dave had cooperation in handling of the weeds, and will maintain his watch this year.
Dave reported that 56 building permits were issued in 2005. New homes 11, Additions 5, Residence Moved in 3, Farm 3 and Remodel 7, Commercial (Tel-Com) 1, Decks 6, Garage or Accessory Building 16, Re-Roof 3, and 1 sign.
Dave Johnson introduced himself; he was elected to his first term in 2005. Dave has taken the position of weed inspector; his duties are to examine all lands including highways, roads, alleys, and public ground, for control or eradication of noxious weeds. The owner of the land, a person occupying land, or a person responsible for the maintenance of public land shall control or eradicate all noxious weeds. Dave had cooperation in handling of the weeds, and will maintain his watch this year.
Dave reported that 56 building permits were issued in 2005. New homes 11, Additions 5, Residence Moved in 3, Farm 3 and Remodel 7, Commercial (Tel-Com) 1, Decks 6, Garage or Accessory Building 16, Re-Roof 3, and 1 sign.

Jerry Finch introduced himself. Jerry handles all road issues, and he is a member of the Stearns County Shore Line Committee, a member of the Stearns County Planning Commission, and an officer for The Town Officers Association of Stearns County. Jerry explained the problem with the clean up process in the township. Two years ago 13 neighbors asked to have a place cleaned up in their neighborhood. The property is partially cleaned up, but not complete. The township has spent many dollars in fees. Stearns County has now adopted Public Nuisance Ordinance #333. It will help us in our clean up process. When a complaint is made to Stearns County Environmental Services, the Director will contact the township to see if they can abate the problem. If the owner does not comply, Environmental Services contracts the clean-up and it will be billed to the property owner. If not paid, it will be put as an assessment on their property taxes. This will help the township and not be as costly.
Jerry gave a road report; in general the roads are in better shape this past year. Lynden has 11.5 miles of asphalt, 30.1 miles of gravel for a total of 41.6 miles of roads. There will be 5.3 miles graveled this spring and calcium will be applied to 13.5 miles of gravel roads. Calcium is a dust suppressant, holds roads together better, and makes them easier to maintain. There is a plan to go on a three year rotation on some of the low traffic roads. A study proves that when traffic counts reach 150 to 199 per day, the average costs of maintenance of gravel and paved roads are almost the same. After completing the 2006 Gravel Plan, all gravel roads in the township will have had new gravel and calcium applied. The road project plan for this year will be a traffic count on Franklin Road, 208th Street, and the west side of 200th Street (between 13th Avenue and County Road 44). There will be an engineering study on options for repair of 200th Street. (Between County Road 145 and County Road 44).

Lee Lenzmeier was introduced by Jerry Finch; Lee is Stearns County Commissioner representing Lynden Township. He commented that our township was doing well in all aspects. He talked about the 800 mega hertz requirements that will be coming in the near future. It is necessary but there will be a cost to the township.

Tim Terwey asked about the tarring fund. It was set at $40,000 per year. He said he believed it was set up about 15 years ago. The amount of the tarring fund is $168,197.63. At the time the tarring fund was set up tarring cost about $65,000 per mile. Now it is closer to $200,000. We only have 11.1 miles of tarred road. Anne stated that the money has been used for tar road expenses on existing tar roads in Shores Point, Woods Edge, and the 2004 project on Franklin, 17th Ave. and 19th Ave. Also all repairs on tarred roads have come from the fund. Tim Terwey, Bill and Gilbert Schmidt all expressed their feeling that the tarring fund should be used only for new tar roads, not repair. Fred Schneider made a motion to take the repairs for tarred roads from the general fund instead of the tarring fund; discussion followed; Jack Kritzeck seconded the motion; all in favor motion passed. John Bowden felt that the tarring fund should be raised so there would be more in the fund to tar roads. At this point tarring is resident driven; 35% of the residents must sign a petition to have the road tarred. The township pays the cost to bring the road up to township specifications. On the last project the township paid approximately 55% of the cost. Anne Ackerman made a motion approve the budget and to raise the tarring fund to $80,000 per year, discussion followed, John seconded the motion, all in favor, motion passed. The tarring fund for 2007 will increase $40,000 to $80,000.

Report of Annual Election: Election Results: 180 voters
Supervisor 3 year term: Jerry Finch 140 votes
Write in votes: 12 for supervisor no more than 3 votes for any one person.
Clerk 2 year term: Karolyn Boucher 41 votes Del Moeller 139 votes
Jerry Finch was declared the winner for a three year term.
Del Moeller was declared the winner for a two year term.

Discussion on Spring Clean Up: If a resident picks up tires or appliances along a Township Road, they may bring them in to the spring clean up and the township will pay the expense.

Annual Meeting date for 2007 was set. It will be March 13, 2007.
Rick Holman made a motion to adjourn the meeting, seconded by Gilbert Schmidt, all in favor, motion passed. The meeting adjourned at 9:50 p.m.
After the adjournment, hot apple cider, coffee, cake, and cookies were served.

Respectfully submitted,

Del Moeller
Lynden Township Clerk

LYNDEN TOWNSHIP
STEARNS COUNTY
February 6, 2006
Those present were Anne Ackerman, Jerry Finch, Dave Johnson, Karen Weeres and Del Moeller.

Anne opened the meeting at 7:00 p.m. and led the pledge.

Minutes of the previous meeting were reviewed. Jerry made a motion to accept the minutes after review, seconded by Dave, all in favor, motion approved.

Treasurer’s report by Karen Weeres was reviewed. Karen has good news for us; she drove to St. Paul and spent a couple of hours with the person who wrote the CTAS program. Most of the problems are solved, including our “hanging 6’s” on the checks. Karen can now view all of the records that she could not see on the other computer. We may use it at the annual meeting; it is more powerful and we can also have it here if there are any questions. The old township laptop will be used to keep the second set of official financial records using Quicken. The following day Karen got an e-mail from the author of the program that there was still a problem with the end of the year reporting. An update will be sent when the correction to the software is made. Karen was thanked for all of her extra work this past month. Jerry made a motion to accept the treasurer’s report, seconded by Dave, all in favor, motion passed.

Anne purchased for the township the new laptop computer for the treasurer and a digital camera for less than $900.00. Anne was thanked for getting those items. She will get the camera to Rick before the February 15th on site meeting. It will be used for the planning commission, road tours, and for the web site.

Bob Stavrum Building Permits: Judy Gueningeman Garage $151.80; Rick Holman Porch $43.50.

Bob brought a building permit to the board that finds Daniel Breimhorst at 1384 Co. Rd. 46 in violation of Minnesota Building Code. He has built a pole shed and deck without permits. There is a penalty of double the cost for permits not applied for and received before construction begins. Bob has been in contact with him. Bob stated that when he approached him for the double fee he said he did not feel that he should have to pay it. He stated that Stearns County told him he did not have to get a permit. Bob stated at one time the county was saying that, but not in the last few years. Bob left the permit with the township board. Dan said he would come to the meeting to explain his point. The contractor got the permit for Dan when his home was built. If he does not show up at the meeting, we will address it at that time.

Anne asked what was happening with Mark Ryan, who received a permit for the initial construction of his home and deck, but he must get a new permit to enclose his deck. Bob will get in contact with Mark. Bob will be in contact with Anne as soon as he contacts Mark.

Bob checked 22092 3rd Ave East where construction on a garage was started. There are three sides up and it is at a standstill. The explanation Bob gave for the unfinished garage at 22092 3rd Ave East was that Brian Gasperlin is building is for his daughter, and will move it out when he is finished. It was decided that Del would send a letter stating the garage must be moved from the property by June 30, 2006.

Bob stated that Lorene Stolp, the owner of the chicken barn on 17th Ave. that was recently destroyed by fire, called to find what size building she could build. The board is in agreement that there must be a clean up of the property before anything can be built on the site.

Anne received a letter from Julie Markesan of Stearns County Environmental Services saying we had issued a building permit in the shore land district at an address of 16442 Franklin Road. Anne told her we were unaware of any lake in that area. It turns out that Environmental Services considers the pond below the dam on the Clearwater River to be a natural environment lake. In addition there is another lake on 5th Ave of which Bob was unaware when he issued a building permit in that area. It appears to be more of a wetland area, but the county considers it a lake. The environmental services department is working with the people who received the permits to apply for the necessary shore land site permits after the fact. They will not be given any penalties. Anne gave Bob the maps of the lakes in the township so he will be aware of them when handling permits.

Bike Trail Update: S.E.H. engineering firm is going to update a projected cost of the trail from Clearwater to the ballpark. Plans are close to being finalized for the final trail alignment. The trail will now cross the Clearwater River closer to the dam because of flood plain issues that would adversely impact a new bridge previously proposed for further up the river. It would be too costly to attempt to cross the river there. The group is reapplying for a DNR grant that would help reach the necessary level of funds to complete the project. The plan is to move ahead with the project this year. Jerry asked about the trail from the ball park to Warner Park, and Anne explained that is a part of the plan but is phase two and will be a part of the next section for the bike trail. Chuck Wocken of the Stearns County Park Department will be working with the Beaver Island Trail that will eventually connect from Stearns County Road 75 to Warner Park. Though some acquisition of right-of-way has occurred, trail construction is still further down the priority list for the county because they are focusing on other trail projects at this time.
Anne attended an open house in Clear Lake for the I-94 Corridor. The project for the I-94 to Highway 10 connection is scheduled to begin in 2015, though there may be some Federal funding that may push it up to 2009 or 2010. Plan C was the chosen route. The DNR was in favor of this option. They are planning on moving the corridor further south, which will avoid potential impacts on Eagle Trace Golf Course and the Clearwater/Clear Lake waste water treatment plant. It will be about two miles south of the current Highway 24 interchange. The alignment is also going to follow more property lines where possible, to attempt to impact less property owners. The final plan will be out this fall, and they are going to start making offers to land owners for their property. There will also be some compensation related to degree of impact, such as farmland being harder to access, noise issues, and views. The new highway will be at ground level and the current roads will cross above the new road on bridges. The crossovers in this plan will be at County Roads 75 and 8, MN Highways 24 and 76. There is still opposition to this plan from area residents who feel it should be moved to the option that was in the Becker area.

Newsletter update: Karolyn was not present but all township board members have their assignments and will have them to Karolyn by February 20th.

Ken Wesbur: Ken was present at the January monthly meeting. He had an issue with Schendzielos. His car was damaged as the snow plow passed his driveway. Jerry spoke with Ken and told him to gather his information and send a registered letter to Schendzielos, and also send a copy to the clerk, so we are aware of the matter. There was also a complaint on Franklin Road, by Mark Conte; a mail box on a wooden post was hit. Jerry handled the matter.

Meeting Dates for March;

March 1st Road and Bridge
March 1st Review Building Inspector
March 15th Canvass 6:00 p.m.
March 22nd swearing in 6:00 p.m. to be followed by
March 22 Organization Meeting
March 27 Planning Commission
Correspondence and Bills were reviewed.

The telephone at the township hall was discussed. It was decided that we would keep the cell phone at this time.

The bill from Schendzielos was discussed. It was high, after discussion it was decided that it was a bad month. Jerry felt it was O.K.

The tree removal was costly, but was needed. It was less than other quotes that were received.

Information from Annandale fire was in correspondence. Dave will update this at the budget meeting.

A pot belly pig was turned in by Angie Sauer to the humane service; Del will follow up on the pig. (It was a stray that Angie believed came from AJ Acres, but when she called them they claimed it did not come from there, so she took it in.)

The street name address for the Kingston property, Ervin’s Acres will be looked into.

The Office Max credit card will be closed.

Del is to send a letter to Cliff Skogstad informing him he is no longer being considered for our building inspector.

Dan Breimhorst never showed up at the meeting to discuss his failure to apply for a building permit. Anne will write him a letter and send a copy of the building permit, requesting that the fee be paid to bring him into compliance.

Dave spoke to Leroy Hanish after the public hearing on the Comprehensive Plan about Egret Road; it is not built to township specs. Leroy had been told by the sellers that it would be brought up to township specifications. Dave advised Leroy to speak to the Storms Family Partnership about the matter.

Dave made a motion to accept the bills and correspondence, seconded by Anne all in favor, motion passed.

Anne made a motion to adjourn the meeting seconded by Dave, all in favor motion passed.

Meeting adjourned at 9:10 p.m.

.

Respectfully submitted: Corrected Minutes

Del Moeller, Lynden Township Clerk
Anne Ackerman, Lynden Township Chair

LYNDEN TOWNSHIP
STEARNS COUNTY
January 9, 2006
Those present were Anne Ackerman, Jerry Finch, Dave Johnson, Karen Weeres and Del Moeller.
Anne opened the meeting at 7:00 p.m. and led the pledge.

Minutes of the previous meeting were read. Dave made a motion to accept the minutes after review, seconded by Anne, all in favor, motion approved.

Treasurer’s report by Karen Weeres was reviewed; Karen is working on the year end statements and is not quite positive what needs to be done. It was suggested she call Julie Duncan, past treasurer. Jerry made a motion to accept the treasurer’s report, seconded by Dave, all in favor motion passed.

Carol Jones was present; she had rented the hall on December 17th and 18th, 2005. Carol’s complaint was that the parking lot and ramp had not been plowed or shoveled. She felt that the price of the rent was fair, except that her mother was in a wheel chair and the ramp needed to be cleaned and she also did other shoveling. Responding to this, Jerry Finch indicated that he had received a call on Friday night at nine p.m. from Pat Voigt, who is in charge of renting the Township hall, asking for the town hall driveway to be plowed. At that hour on a Friday night, there was no way to have the parking lot cleared before the following day’s rental. Voigt’s offered they could have it plowed for $40.00 per truck for two trucks. Jerry did not feel he could order it done at that price, but agreed to one truck at $20. The Township has a new contractor for snow plowing, there had been several snow falls where the snow plowing at the town hall had not been completed. If the hall is rented when snow is expected, the scheduler should contact one of the supervisors to ensure the lot is plowed. We will review our expectations with the new plowing contractor, and make arrangements so this does not happen again. Carol suggested that because of the extra work she had to handle, she should pay only $30.00 (instead of $60) for the two days of hall rental. Jerry made a motion that the fee for hall rental should be set at $30.00 for two days, seconded by Dave, all in favor, motion passed. Carol paid the $30.00 fee.
Bob Stavrum Building Permits: Bob was asked to submit a copy of the temporary occupancy permit for Tel Com. He did not have it with him but he will put it in the Lynden box at the Town Clerk’s residence.
Bob brought it to the attention of the board that he found a violation at Daniel Breimhorst at 1384 Co. Rd. 46. They have built a pole shed and deck without permits. There is a penalty of double cost for permits not applied and received before construction. Bob has been in contact with them. They understand the additional fee. Bob will handle the matter. Dave asked Bob to check 22092 3rd Ave East where construction on a garage was started. There are three sides up and it is at a standstill. Bob stated that Lorene Stolp, the owner of the barn on 17th Ave. (that was recently destroyed by fire) called to find what size building she could build. The board is in agreement that there must be a clean up of the property before anything can be built on the site.
Building Permits. Vern Rushford New Home $1462.50 Needs 911 sign ordered.
Kent Wesbur, a resident of St. Augusta who lives at 21035 13th Ave has a complaint concerning our snow plow contactor Todd Schendzielos. Wesbur’s wife had driven their children to the end of their driveway to catch the bus. The snowplow was approaching, but there was no snow on the road and she did not realize the snowplow blade was down to widen the shoulder into the ditches. He was coming at a high speed, and when she went to back up she spun out and could not move, as a result the snow and gravel damaged their vehicle. Kent had called Schendzielos several times and has not had a reply. He had also contacted Jerry Finch, who told him to come to the monthly meeting. Kent is here for advice. Anne stated this is the first time we have had an issue with Schendzielos and we expect them to resolve it. Dave suggested that Kent get an estimate of damage so when talks with Schendzieols he has a dollar figure regarding his damages. Jerry will contact Schendzielos and will encourage them to contact Wesbur to resolve the issue. Hopefully the matter will be settled. Jerry will provide an update at the next monthly
meeting.

Tri County Waste Commission Advisory Board did not meet this month. The Waste Commission has put a hold on the requests for proposals for a waste to energy facility until everything is finalized with the potential buy-out of NRG in Elk River. Once that process is completed, the Commission will be discussing a potential renewal of the existing contract with the Elk River facility that is set to expire in 2009. The Commission is going forward with appraisals and potential acquisition of a site in the St. Cloud Industrial Park where a proposed plant could be built. The Advisory Board has suggested to the Commission that renewal of a contract with the existing facility would be preferable versus building a new facility. There will be no meeting in January; Anne Ackerman will advise the Clerk when to put Tri County Waste Commission back on the agenda for further updates.
Bike Trail Update. Chuck Wocken of the Stearns County Park Department informed Anne that a strip of land in Lynden Township was bought by Stearns County Parks Department. The property belonged to Bill Reed, it is a strip of old railroad corridor that runs adjacent to County Road 75. The strip starts at 222nd street going east, and it totals 8.5 acres, or .7 linear miles of trail corridor. The purchase price was $4142 per acre. This would be a part of a future expansion of the Beaver Island Trail with the goal of reaching Warner Park. The County Parks Department is looking at the best option to get to Warner Park from County Road 75. One possible option would be to widen the tar on 19th Ave. and change the striping. Lynden Township would be asked to help with this portion of the trail. The primary option for crossing the bridge on County Road 143 over the interstate would be done by changing the striping so the bridge would be narrower for traffic, and the bike trail would use the shoulders to cross. There are no plans to widen the existing bridge. Though they are still interested in additional corridor acquisition, the Stearns County Park trail plans in our area will be a long way off as they are more focused on the Lake Wobegon Trail at this time. Regarding the Rive Country Bike Trail Group, there are still questions about the crossing of the Clearwater River. Despite those unresolved issues, the River Country Bike Trail Group plans to move forward with the route from the ball fields to the city of Clearwater. The do not want to lose their federal grant funding. Anne will give us an update next month.
Election Update: Del participated in an election workshop on January 6, 2006. At the work shop it was stated that the decision to have fall elections does not have to be mentioned at the March 14th Township annual meeting. There are many townships that are not in favor of fall elections. Townships are lobbying to have elections in March and not have to use the HAVA (Help America Vote Act) machine. The township board can pass a resolution at a later date if they choose to change the election date to the Fall. We will keep updated on potential changes to elections, but at this point the board would prefer to keep township elections in March.
Violation Updates: Anne checked on two violations on Dunmore at the addresses 1314 and 1326. One location had three potentially unlicensed vehicles. The other had cars and other machinery down the hill behind the residence. Jerry was thinking we should wait until we have someone who can help us enforce these violations. One other problem was at 221st where a camper trailer had straw bales under it next to another home. It appears that someone is living in the trailer, which is a violation of the ordinance. Although it has been brought to the attention of the board that there are family circumstances that are contributing to this situation, Anne will compose a letter stating that it is a violation of the ordinance and ask for a response from the property owner regarding how to bring it into compliance. We will wait on all other violations until the Spring road tour. Other problems: Middendorf cannot be found. Jerry will continue to work on this. Road sign missing 222nd Street and 3rd Ave. Del needs to find what signs Duncan’s have. Dave will get the signs.
Newsletter: The day for articles to be into Karolyn will be February 20th. All assignments were issued. Karolyn will check on the date for Spring Clean up. Rick can do an article on Planning Commission. Chuck Wocken, the Director of Stearns Park will be contacted to send in an article in the newsletter if there is space. Karolyn has been updating the web site; she has been doing a great job. Thanks to her from the board.
Anne has now received the cell number of the mayor of Clearwater and will contact her to get the fire contract numbers for 2007.

Dave gave us a copy of the board minutes of the Stearns County Planning meeting. It contained the review of Ervin Estates.

Dave e-mailed Lee Lenzmeier, Stearns County Commissioner stating the plowing of county roads in our area were not acceptable. Dave received an answer from Mitchell Anderson county engineer; he explained how the roads were plowed. Dave was extremely unhappy with the roads. The point made was that Stearns County roads in our area were in bad shape, neighboring counties’ roads were in much better condition. A copy of the e-mail and the County Engineer’s response were provided to the Clerk for filing.

Dave Johnson presented a resolution for the 30 mile regulatory speed signs on township roads in rural residential districts along 189th, Davenport, Dunmore, and Danforth. The signs were not ordered because there may be a grant to help pay for them. Mitch Anderson county engineer would be the person to contact. Anne will check with him. Dave made a motion to accept Resolution 2006-1, second by Jerry, all in favor, motion passed. Anne stated that Resolution 2006-1 was adopted.

Stearns County is having an open house on February 2nd and 9th on Zoning, Comprehensive Plans, and Feed Lots. Jerry felt that it was not something that we need to attend. Our MOU with Stearns County has them handling feed lots.

Meeting Dates for January:
January 10th 2006 Township Board and Planning Commission
January 11th Interview members for Planning Commission
January 18th Mike Couri and Board 6:00 p.m.
January 23rd Interviews for building inspector 6:00 p.m.
January 30th Planning Commission and Board 6:00 p.m.
January 31st Public Hearing (Vait’s Estates) 7:00 p.m.
January 31st Public Hearing Comprehensive Plan Updates 7:15 p.m.
These dates were planned at January 10th Board and Planning Commission

Correspondence and Bills were reviewed.
Jerry made a motion to accept the bills, seconded by Dave, all in favor, motion passed.
Dave made a motion to accept the Correspondence, seconded by Jerry, all in favor motion passed.
Anne made motion to adjourn the meeting, seconded by Jerry, all in favor, motion passed, meeting adjourned at 8:50 p.m.

Respectfully submitted: Corrected Minutes
Del Moeller, Lynden Township Clerk

Anne Ackerman, Lynden Township Chair