2012 Board Minutes - Lynden Township

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, DECEMBER 3, 2012

Ackerman asked if there were any additions or changes to the agenda. Johnson made a motion to approve the agenda as presented, seconded by Ackerman, all in favor, motion passed.

Minutes were reviewed. Johnson made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Johnson, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Ron Wasmund was not present.

Wayne Jandik-All Bid- Signage and Outdoor Storage (PID # 19.10748.0000): Wayne Jandik and Larry Ahalt were present. Their business activity was discussed. Jandik was again informed that no unscreened outdoor storage is allowed on site. He would need a Conditional Use Permit (CUP) if he would like a display area for his goods. Jandik was given a CUP application and was instructed to attach an aerial photo along with a detailed site plan designating potential display areas. Signage was discussed. Jandik stated he ordered a sign based on dimensions provided by Wasmund. The sign size is not allowed according to Lynden Township’s sign ordinance. It was noted the sign cannot be erected without a variance.

2331 197th St E (PID # 19.10674.0407): Wasmund not present. Pend to January.

Countryside Industrial Park Stormwater Plan: Wasmund not present. Pend to January.

312 Alder Road – Camper Trailer (PID #19.10454.0000): Finch has been in contact with Stearns County Environmental Services (SCES) as they will handle the violation.

Oak Realty Truck (PID # 19.10312.0000): Ackerman reports the truck has been removed.

Jim Glenn – Outdoor Recreation CUP (PID# 19.10748.0001-0004 & 0006): The CUP was signed by Ackerman and Schmidt. Schmidt is to submit the document for recording.

Approve Public Hearing Minutes: Johnson made a motion to approve the public hearing minutes, seconded by Finch, all in favor, motion passed.

Historical Documents: Johnson indicates the documents have been turned over to the Stearns County Historical Society.

Road Maintenance Contracts: Finch made a motion to authorize Chair Ackerman and Clerk Schmidt to execute the snow removal contract between Lynden Township and Schendzielos and Son beginning December 1, 2012, seconded by Johnson, all in favor, motion passed.

Meeting Dates: Monthly Meeting – January 7, 2013, 7:00 p.m.

Correspondence: Correspondence was reviewed which includes:
• Tri County Humane Society Contract Renewal – Schmidt
• MATIT Workers Compensation Audit – Weeres

Ackerman made a motion to contract with Tri County Humane Society for 2013, seconded by Finch, all in favor, motion passed.

Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 5760 through 5797, seconded by Finch, all in favor, motion passed.

Ackerman made a motion to adjourn the meeting, seconded by Johnson, all in favor, motion passed. Meeting adjourned at 8:20 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, NOVEMBER 5, 2012

Ackerman asked if there were any additions or changes to the agenda. Two items were added. Johnson made a motion to approve the amended agenda, seconded by Ackerman, all in favor, motion passed.

Minutes were reviewed. Johnson made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Johnson, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Ron Wasmund was present.

22064 3rd Ave E Foundation / Trailer (PID #19.10475.0002): Kevin Tadych indicated the expense of the project is large so he is doing the cleanup himself. He has a 10 yard dumpster on site and stated he can have the structure down to the frame by 12/31/12. Removal will be completed by 5/1/13. Johnson made a motion to accept the removal plan as proposed by Tadych, seconded by Ackerman, all in favor, motion passed.

All Bid Signage / Outdoor Storage: Fall Road Tour review shows no compliance to the letter Inspectron sent on 9/6/12. Wasmund is to send a certified letter to Jandik at his home address by 11/12/12 giving him 10 days to respond.

Certificate of Compliance – Elletson (PID #19.10329.0010): Elletson is requesting to split 80 acres in to two 40 acre parcels. Stearns County considers this an administrative split. Though the spilt creates a landlocked parcel, it was noted when Tract A is sold, an easement for access to Tract B (the southern parcel) will be granted and recorded on the deed. Johnson made a motion to issue a Certificate of Compliance, seconded by Finch, all in favor, motion passed.

Oak Realty Truck (PID # 19.10312.0000): Agent Steve Bruggeman stated he has 9 similar trucks around the area and no other township has determined that he is in violation. Stearns County ordinance defines the advertising vehicle as an off-premise billboard which is not allowed in an Agricultural District. Johnson does not agree with this interpretation. After discussion, Ackerman will contact Angie Berg at Stearns County Environmental Services (SCES) to see how the county interprets the ordinance in relation to the truck. Ackerman will contact Bruggeman for follow up.

Alder Road Claim: No action.

Historical Documents: Johnson made a motion to loan the historical documents to the Stearns County Historical Society for their review and consultation with the State Historical Society. Motion seconded by Finch, all in favor, motion passed. John Decker is the contact person at Stearns County.

Sale of Township Mower: Finch obtained the sale document from Schendzielos & Sons. Sale price is $2500, not $3600 as referenced in the October, 2012 minutes.

312 Alder Road – Camper Trailer (PID #19.10454.0000): Due to the camper being located in Shoreland, Stearns County is to enforce this violation. Finch will contact SCES for follow up.

2331 197th St. E – Impervious Surface Requirement (PID #19.10674.0407): Wasmund to follow up to ensure they are meeting the requirements. As part of this follow up he will inquire as to the Stormwater plan that was never implemented for the industrial park.

Road Maintenance Contracts: Pended to December meeting.

Road Tour Minutes: Wasmund received a copy and will follow up on his issues. Johnson indicated he and Gary Schmidt have been working on signs. Johnson is considering another sign company and will let the clerk know when to order and from which company to order. The Clerk is to forward a copy of the minutes to Stearns County Highway Department so they can assess the need for replacement stop signs abutting County roads.

Gary Schmidt will be working with Johnson and the Township installing and straightening signs. He will be considered an employee because the Township assigns his tasks. He will be required to fill out a W-4.

Election supplies: Supply allocation was approved at our August meeting.

Conditional Use Permit (CUP) Jim Glenn (PID # 19.10748.0001-0004 & .0006): Glenn intends to purchase the old Mathison Motors site and plans to run an RV Dealership. He submitted a CUP application and paid the fee. There is no existing CUP as the building was built in 1998 and that preceded the ordinance. A public hearing date of November 26th was set. Planning Chair Brian Nickolauson is to review the application within 10 days for completeness and will provide copies to all planning commission and board members. He will consult with Planning Administrator James Kantor to set a site visit meeting.

Meeting Dates: Planning Commission – November 26th, 6:00 p.m. (If needed)
Public Hearing – November 26th 7:00 p.m.
Monthly Meeting – December 3rd, 7:00 p.m.

Correspondence: Correspondence was reviewed which includes:
• Annual Weed Report (Johnson)-Stearns County Highway
• Tax Rate 2013 – Stearns County Auditor
• Local Water Mgmt Amendment Notice (Jerry)-SCES

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 5741 through 5759, seconded by Finch, all in favor, motion passed.

Ackerman made a motion to adjourn the meeting, seconded by Johnson, all in favor, motion passed. Meeting adjourned at 8:55 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, OCTOBER 1, 2012

Ackerman asked if there were any additions or changes to the agenda. One item was added. Johnson made a motion to approve the amended agenda, seconded by Finch, all in favor, motion passed.

Minutes were reviewed. Johnson made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Johnson, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Ron Wasmund was not present.

Woodridge Estates Final Plat Mark Storms – 21643 County Road 44 (PID #19.10526.0000): Storms indicated the Mylar final plats were not complete but provided paper copies. He stated there were no changes from the preliminary plat. Johnson requests writing language on the plat similar to what was suggested by Michael Couri, Township Attorney, regarding the private easement. Finch and Ackerman do not agree as that is a future issue that has nothing to do with the proposed plat. Lynden Township Ordinances are in place to ensure easement and access compliance on any future subdivision. Ackerman made a motion to approve the final plat for Woodridge Estates with a notation that the accessory building is not for occupancy, and to authorize the Township Chair and Clerk to sign the final Mylars outside of a township meeting, seconded by Finch, all in favor, motion passed.

Certificate of Compliance Request (PID#19.10230.0000 and 0001 and 19.10242.0000): American National Bank Representatives Jeff Saxon and Terry Kurowski were present. They are requesting a Certificate of Compliance for an administrative split for property currently owned by American National Bank. They propose to combine three parcels into two parcels, one with tillable acreage, and the other wooded with access to Dallas Lake. Discussion ensued about access to the parcels and a document was presented that showed access is available via 195th St. E. This road was previously thought to be a private road only for access to AJ Acres Campground. Ackerman made a motion to authorize issuance of the requested Certificate of Compliance, seconded by Finch, all in favor, motion passed.

22064 3rd Ave E Foundation / Trailer (PID #19.10475.0002): Wasmund needs to monitor the site. Cleanup is continuing but not complete.

All Bid Signage / Outdoor Storage: Wasmund sent a letter requesting compliance by October 12th. Review on road tour.

Alder Road Claim: Couri sent a letter to Manthey’s attorney on 9/21/12 with information (including a survey of the area in question) that he believes proves the claim is not valid.

City of Clearwater Fire Service: The question of whether the Township could charge non-residents for a service call had been previously raised. Ackerman indicates that if the Township decided to charge for calls, we would be required to charge all residents, not just non-residents. Ackerman will inquire about next steps regarding a satellite fire station.

Oak Realty Truck Complaint: The township has received a complaint regarding a truck with an Oak Realty sign that is located on the corner of County Roads 44 and 145. Lynden Township Ordinance 7.24.3b addresses signs that are allowed in an Ag district: one sign up to 20 square feet in size for each permitted non-residential use. The clerk is to prepare a letter to the owner of the property (PID # 19.10312.0000) indicating the sign must be removed because it is considered an off-premise sign (billboard) and is not allowed in the district.

Sale of Township Mower: Finch will obtain the sale document and road contract updates.

Stearns County Hazard Mitigation Plan: The statement of interest was signed and will be filed with Stearns County Environmental Services.

Approve Public Hearing Minutes: Ackerman made a motion to approve the September 10, 2012 public hearing minutes, seconded by Finch, all in favor, motion passed.

Election Judge List: The list of election judges for the November 6th general election is attached to the minutes. Ackerman made a motion to approve the list, seconded by Johnson, all in favor, motion passed.

Historical Documents: Johnson will review for disposal or submission to the historical society.

Meeting Dates: Planning Commission – October 29th, 6:00 p.m. (If needed)
Monthly Meeting – November 5th, 7:00 p.m.
Fall Road Tour – October 27th, 8:00 a.m.

Correspondence: Correspondence was reviewed which includes:
• DNR aggregate resource map with CD (Anne and Jerry)
• 9/21/12 Letter from Couri to Attorney Young regarding Manthey / Alder Road Claim
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 5726through 5740, seconded by Finch, all in favor, motion passed.

Ackerman made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 8:42 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, SEPTEMBER 10, 2012

Ackerman asked if there were any additions or changes to the agenda. One item was added. Ackerman made a motion to approve the amended agenda, seconded by Johnson, all in favor, motion passed.

Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Johnson, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Ron Wasmund was present for discussions on agenda items.

Complaint 2004 Daisy Circle (PID #19.10325.0010): The Minnesota Pollution Control Agency (MPCA) held their inspection on July 16, 2012 without notice to the Town Board or Inspectron. Property owner Haegele provided a copy of the MPCA findings dated August 7, 2012. The Board impressed upon Mr. Haegele the importance of responding to their requests.

22064 3rd Ave E Trailer (PID #19.10475.0002): Disposal of the damaged trailer is underway and should be complete by September 30, 2012.

All Bid Outdoor Storage Violation: Owner Wayne Jandik has received a notice indicating compliance by October 7th or further action will be taken.

Mark Storms Land Split – 21643 County Road 44 (PID #19.10526.0000): A public hearing was held on September 10th with the Board approving the Preliminary Plat. The question regarding a private easement must be resolved prior to the Board approving the final plat.

Long and Crooked Lakes Boat Landing Signage: Johnson and Lake Association President Sorenson have agreed upon the signs and placement. Johnson will place order with clerk.

Lake Campers: Board will take notes on the fall road tour for possible enforcement action.

Alder Road Claim: Claim # 12GL00019 has been assigned to this case. We are expecting a report from Duffy Engineering and a letter from Township Attorney Michael Couri as to the Township’s next action.

City of Clearwater Inquiry: Ackerman spoke with Mayor Monk. Meetings can begin when we mutually determine that the time is appropriate for entering into an agreement.

EAID Grant: Installation is complete and the terms of the contract have been satisfied.

Certificate of Compliance Request (PID # 19.10230.0000 & 19.10230.0001): Ackerman received an inquiry regarding a possible administrative split of these parcels. The land is located near Lynden Valley Industrial Park and abuts Dallas Lake. The parcel would be land-locked unless access is gained via the private road in A J Acres. No action will be taken until a formal request is received.

Susan Elletson Land Split (PID # 19.10329.0010): Clerk received a call regarding a possible land split. No action will be taken until a formal request is received.

Township Road Map: Finch has reviewed the map and will get updates to the County as it is missing some road names.
Historical Documents: Johnson will review for disposal and/or submission to the historical society.

Township Mower: Finch indicates M. L. Schendzielos will purchase the township mower for $3600. He will obtain a formal purchase agreement and submit it at the October meeting.

A discussion was held regarding Rick Lang and Tire Solutions. Finch and Johnson questioned Wasmund regarding the fire suppression system and the findings of the State Fire Marshall. Wasmund will forward a copy of the findings to the Board.

Meeting Dates: Planning Commission – September 24th, 6:00 p.m. (If needed)
Monthly Meeting – October 1, 7:00 p.m.

Correspondence: Correspondence was reviewed which includes:
• Renewal Invoice from Minnesota Association of Townships (MAT)

Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 5691 through 5725, seconded by Johnson, all in favor, motion passed.

Johnson made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 8:54 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, AUGUST 6, 2012

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt and Treasurer Karen Weeres were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions or changes to the agenda. Three items were added. Ackerman made a motion to approve the amended agenda, seconded by Johnson, all in favor, motion passed.

Minutes were reviewed. Ackerman made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed.

Tyler Langford –Boy Scout Troop 613 Landscape Project: Langford indicated he will maintain the shrubs and tree until October 1, 2012, which includes watering. In late winter, the shrubs should be pruned. They are drought resistant, but in the event they do not make the winter, he requested the township replace them. The Board will not act on the replacement request unless and until it becomes an issue. His request to trap gophers around the area was granted. Johnson will work with Langford regarding fencing.

Review of Building Permits (Ron Wasmund, Inspectron): Ron Wasmund was present for discussions on agenda items.

Complaint 2004 Daisy Circle (PID #19.10325.0010): The Minnesota Pollution Control Agency (MPCA) contact is out of Brainerd and the contact for the Spill Unit is out of St. Paul. Wasmund is waiting for confirmation that they have scheduled an inspection. The tank handler license and certification is still in question. Wasmund indicates property owner Haegle can proceed with a building permit for a house separately and independently of the hazardous waste issue.

22064 3rd Ave E Foundation / Trailer (PID #19.10475.0002): Wasmund met on site with owner Tadych. Tadych indicates the trailer was on the property when he purchased it but it has been moved to the front of the property. He requested that an excavator demolish and dispose of it but due to financial issues, he stopped the project. Wasmund sent a violation letter and Tadych has assured Wasmund disposal will be completed no later than September 30, 2012.

All Bid Signage / Outdoor Storage: Owner Wayne Jandik’s application for signage has expired. The outdoor storage continues to be an issue. Wasmund cites Ordinance section 6.38.1 and will send Jandik a letter stating he must comply within 30 days.

Road Authority – 433 Beachwood Road (PID #19.10711.0000): The Board was informed by Township Attorney Mike Couri that townships can exercise authority over private roads without accepting the road. Stearns County Environmental Services (SCES) is the authority on this case.

Nuisance Complaint 18634 Driftwood Road (PID #19.10326.0000): Stearns County will not pursue this complaint as they do not believe the ordinance applies to residential dwellings where it has not been confirmed that a business is in operation. Three possible options suggested by Couri were discussed. It was agreed that the site will be monitored and reviewed on the fall road tour.

Grant Reimbursements: The grant reimbursement for the electric door opener has been submitted by Johnson. The township clean up grant payment has been received.

City of Clearwater Inquiry: Clerk to notify the City of Clearwater that we are in consultation with Township Attorney Couri to consider options regarding an orderly annexation agreement.

Planning Commission Positions / Interviews: Finch made a motion to designate Brian Nickolauson as Planning Commission Chair, seconded by Johnson, all in favor, motion passed.

Long and Crooked Lakes Association – Jim Sorenson: Sorenson, on behalf of the Association, requests additional and/or alternative no parking signs be posted on Eaglewood Road by the boat access. He also requests the distance between the signs be extended. If approved, the Lake Association will reimburse the Township for the signs, posts and hardware. The township will handle installation. Discussion included concerns regarding enforcement, placement of signs, property owners not being able to park outside their own driveway, and lack of a site plan. Johnson will work with the Association to determine need and placement.

Storm Damaged Trees: Finch indicates there are approximately 9 areas where trees need work as a result of storm damage. He will contact Norgren Tree Service.

Township Road Map: Finch will pursue a complete map to review at a future meeting.

Mark Storms Land Split – 21643 County Road 44 (PID #19.10526.0000): Storms has a 40 acre parcel with a house and an accessory building. He wishes to split off the house with 5 acres. The remaining 35 acre parcel with the accessory building would not have a building credit. The existing private driveway would be the access point for both parcels. SCES indicated Storms is required to plat because the accessory building would remain on the residual parcel. They consider this a minor plat so no public hearing is needed. Ackerman suggests there should be a way to streamline the township subdivision process for Storms since there is no building density being added. Johnson made a motion to table this request as it should go before the planning commission. Johnson stated the planning commission should review the request and make a recommendation whether a site visit is necessary. Finch questions whether our ordinance requires the process to be followed in full. Johnson amended his motion to include a determination as to whether we have the authority to circumvent the process, seconded by Finch, all in favor, motion passed. Finch will talk to Couri and the planning commission.

5th Avenue Campers / Dumping Complaint: SCES is handling. Finch will follow up with them.

Alder Road Claim: Supervisors acknowledge receipt of the Notice of Claim. Duffy Engineering is completing a survey on the existing crown on the road. Finch will submit the claim to Couri for his review.

Elections Supplies: Johnson made a motion to authorize expenditure by Finch to procure a window air conditioning unit and further authorize expenditure by Head Election Judge Karolyn Boucher for paper needs and food for the purposes of both the primary and general elections, not to exceed $500.00, seconded by Ackerman, all in favor, motion passed.

Noggle Tires: Finch was notified that someone has dumped over 50 tires on Noggle’s private property. As this is private property, the Township will not take any action.

Historical Documents: Weeres found documents dating back to the early 1900’s. Included are township claims, plat books and school records. Johnson will review for disposal and/or submission to the historical society.
Destruction of Claims: Weeres has shredded claims from 2005 in accordance with the records retention schedule.

Meeting Dates:
Planning Commission – August 27th, 6:00 p.m. (If needed)
Monthly Meeting – September 10, 7:00 p.m.

Correspondence: Correspondence was reviewed which includes:
• State Demographic Population results
• Township law firm Couri and Ruppe fee increase effective 1/5/13

Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 5663 through 5690, with the exception of voided check 5680, seconded by Johnson, all in favor, motion passed.

Johnson made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 9:55 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, JULY 2, 2012

Ackerman asked if there were any additions or changes to the agenda. Johnson made a motion to approve the agenda, seconded by Ackerman, all in favor, motion passed.

Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Johnson, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. The Board reviewed the list of 453 residents who have a recycle bin from Allied Waste and it appears accurate. Finch made a motion to accept the treasurer’s report, seconded by Ackerman, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Ron Wasmund was present. Follow up issues: – All Bid signage – An application was received but did not include specific information to allow Wasmund to process the application. Wasmund will follow up on this request.
-All Bid outdoor storage is a violation. Wasmund will send a violation letter.
-22064 3rd Ave E. foundation for accessory building – Permit # 2010-00074 was issued but has expired. Wasmund sent a letter. Response due 7-28-12.
-Ray Hogrefe impervious surface requirement – Wasmund has not issued the Certificate of Occupancy as the final inspection has not taken place yet. Impervious surface requirements will be confirmed before issuance.
-Former Mathison Motors site has no activity.
-Brian Musech has not contacted Wasmund.
-Tire Solutions retention pond was discussed. No action necessary.

Tyler Langford –Boy Scout Troop 613 Landscape Project: Installation is complete.

Conditional Use Permit (CUP)-2275 197th Street East (PID # 19.10674.0404): A Public Hearing was held June 18th. Septic Certification was received and has been certified through August, 2013. Soil information was not available. The proposed findings of fact were reviewed. Discussion was held. Finch and Johnson are satisfied with the conditions and findings as set out in the record. Ackerman made a motion to approve the CUP for outdoor vehicle sales with the 13 conditions noted, seconded by Finch, all in favor, motion passed. Johnson made a motion to authorize Chair Ackerman and Clerk Schmidt to sign the Motor Vehicle Dealer License zoning verification, seconded by Finch, all in favor, motion passed.

Complaint 2004 Daisy Circle (PID #19.10325.0010): Wasmund has been in contact with the Minnesota Pollution Control Agency (MPCA) and is setting up a site visit to determine the origin of the tanks, identify the product and determine the avenue for clean-up. Owner Pat Haegle was present and reports that he intends to put a house on the property. The septic application will be handled through the County. Wasmund indicates he can proceed on the house separately and independently of the hazardous waste issue.

Miller New Home – 433 Beachwood Road (PID # 19.10711.0000): Stearns County plans to exercise jurisdiction over the proposed encroachment into the private road setback. If the parties wish to apply for a variance, they would do so through the County.

Nuisance Complaint 18634 Driftwood Road (PID #19.10326.0000): Stearns County will not pursue this complaint as they do not believe the ordinance applies to residential dwellings where it has not been confirmed that a business is in operation. Finch will speak with Township Attorney Mike Couri as to how the Township should proceed.

HAVA Grant Project: The project is complete other than one (1) exposed wire that needs to be secured. Training on use of the door is set for the August meeting. Johnson made a motion to authorize Chair Ackerman and Clerk Schmidt to sign the final invoices and completion documents as soon as they are available, seconded by Finch, all in favor, motion passed.

Planning Commission Positions / Interviews: Finch will contact possible new members.

Long and Crooked Lakes Association – Liz White: White brought forward two (2) requests regarding the public access on Long Lake. 1) Designate a specific tie-down area. 2) Adopt a policy on the use of the access (specific letter attached to minutes). Ackerman made a motion to authorize the Township maintenance person to install the sign. Johnson raised issues including enforcement, verbiage and authority. Discussion was held. Ackerman withdrew her motion due to too many unknowns at this time. The Board requests specific language for the sign and a site plan before a decision is made. White may return to the August meeting. Finch reminded White of the rain garden water retention area plan that is still pending.

City of Clearwater Inquiry: Finch will consult with Township Attorney Couri to consider our options regarding an orderly annexation agreement.

Township Road Map: Finch will pursue a complete map to review at a future meeting.

Approve Election Judges: A list of election judges for the August primary and November general elections is attached to these minutes. Ackerman made a motion to approve the list, seconded by Finch, all in favor, motion passed. Clerk Schmidt requests authorization to appoint a second head election judge. Per Johnson, pursuant to 204B.20, one head election judge is allowed in each precinct. Schmidt will review this with the Stearns County Auditor.

911 Address Sign Fee: Wasmund confirms he is collecting $50 with each new home or business constructed for the 911 sign. M-R Sign price to the Township is $25. Clerk is to ask Web Administrator Karolyn Boucher to post the fee schedule to the web.

Approve Meeting Minutes (Public Hearing): Johnson made a motion to approve the CUP public hearing minutes from June 18th, seconded by Ackerman, all in favor, motion passed.
Township Mailing Address: Clerk is to submit a forwarding address with the Clearwater Post Office for documents that are sent to the town hall address.

Meeting dates: Planning Commission – July 30, 6:00 p.m. (If needed)
Monthly Meeting – August 6, 7:00 p.m.

Correspondence: Correspondence was reviewed which includes:
• Stearns Recorder – Recorded document template
• Stearns County – Planning Commission Inquiry

Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 5635 through 5662, seconded by Finch, all in favor, motion passed.

Ackerman made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 9:13 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, JUNE 4, 2012

Ackerman asked if there were any additions or changes to the agenda. Johnson requested 1 addition: township mailing address. Jim Sorenson from the Lake Association requested to be added under new business. Johnson made a motion to approve the amended agenda, seconded by Ackerman, all in favor, motion passed.

Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Ackerman, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Ackerman made a motion to accept the treasurer’s report, seconded by Johnson, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Ron Wasmund was not present. Ackerman sent an email on June 1 regarding follow up issues.

Tyler Langford –Boy Scout Troop 613 Landscape Project: Langford informs the Board his Eagle Scout Project has been approved by the Council. He is ready to move forward on June 16th once Johnson relays the specific location of where the tree should be placed. The Board thanked him for his work and requested a report regarding on going maintenance by the fall of 2012.

Larry and Noreen Ergen 1503 Dunmore Circle (PID # 19.10898.0000): Ergen presented the Board with a statement from a medical professional stating it is medically necessary to move next to her family for long term care purposes. Finch stated placement of a second home on the parcel would be allowed if an interim use permit was approved. The Board preliminarily decided that a site visit would not be necessary, therefore bringing down the cost of a public hearing to $400. Johnson reviewed the sketched site plan and requested it indicate there would be no new road access. The intent is to use the existing access. Ackerman informed Ergen they may need to contact Stearns County regarding the septic certification. All documents were returned to Ergen at this time as she indicated she will file the application once her current home sells. Upon receipt of the application, the Board will then move forward.

Nuisance Complaint 18634 Driftwood Road (PID #19.10326.0000): The Board reviewed the letter from Stearns County Environmental Services (SCES) Director Chelle Benson which states it is her opinion that the site does not constitute a public nuisance under Ordinance #392. The Board also reviewed a memo from Township Attorney Michael Couri. Couri references the Memorandum of Understanding between Stearns County and the Township which states the County is charged with enforcing zoning standards. Finch and Ackerman will follow up.

Complaint 2004 Daisy Circle (PID #19.10325.0010): Johnson will follow up with Ron Wasmund.

Planning Commission Positions / Interviews: Finch will contact possible new members.

Long and Crooked Lakes Association – Jim Sorenson: Sorenson, as President of the Lake Association, requests the Board’s permission to place a “no wake” sign at the public landing when water levels reach 6 inches over the ordinary high water mark. The sign is suggestive in nature and not enforceable. Ackerman made a motion to allow the Association to post a sign to properly manage wake during high water levels, seconded by Finch, all in favor, motion passed.

Miller New Home – 433 Beachwood Road (PID # 19.10711.0000): Beachwood Road is a private road and only 20 feet wide. The Township does not maintain it, therefore, does not have any authority over it. SCES may exercise jurisdiction over the proposed encroachment into the road setback.

Conditional Use Permit-2275 197th Street East (PID # 19.10674.0404): The Planning Commission conducted a site visit and has proposed findings of fact that recommend approval. Finch will forward those to Ackerman. Public Hearing is set for June 18th.

19th Avenue East Speed Limit: Ackerman received a request to post speed limit signs on this road. 19th Avenue does not qualify for a reduced speed limit. The Board agreed that a “watch for pedestrians” sign would be appropriate. Johnson made a motion to authorize ordering a sign and payment for installation, seconded by Ackerman, all in favor, motion passed.

Stearns County Hazard Mitigation Plan: Johnson reviewed the proposed plan and questioned parts of it. Johnson received approval from the Board to review these issues with Marv Klug of Stearns County.

Sign Reflectivity Upgrade Legislation: The legislation is expected to be rescinded on June 13th but signs should still be replaced at the end of their useful life. Breakaway posts will need to be installed. The Board will review signs during the fall road tour.

Approve Meeting Minutes (Public Hearing): Johnson made a motion to approve the ordinance #8 public hearing minutes, seconded by Ackerman, all in favor, motion passed.

Township Mailing Address: Clerk is to submit a forwarding address with the Clearwater Post Office for documents that are sent to the town hall address.

Meeting dates: Township Legal Seminar – June 7, 9am-4pm
Summer Short Course – June 18, 8am-3pm
Public Hearing – June 18, 7:00 p.m.
Planning Commission – June 25, 6:00 p.m. (If needed)
Monthly Meeting – July 2, 7:00 p.m.

Correspondence: Correspondence was reviewed which includes:
• Stearns Auditor – Recorded Ordinance document
• SCES – Chelle Benson re: Rinkenberger site
• East Side Glass – Certificate of Liability Insurance
• SCES – Updated Sections of Land Use & Zoning Ordinance # 439

Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 5614 through 5634, voiding check numbers 5624 and 5627, seconded by Johnson, all in favor, motion passed.

Johnson made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 9:02 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
PUBLIC HEARING ORDINANCE #8, MAY 14, 2012

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt was also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.

The purpose of tonight’s meeting is to consider adoption of Lynden Township Subdivision Ordinance Number 8.

Correspondence was received from Jennifer Buckentine of Stearns County Environmental Services. She suggested we consider amending the chart depicting lot size requirements.
Other discussions included miscellaneous facilities, undefined terms and sod requirements.

Final revisions were made to all documents.

Ackerman made a motion to close the public hearing, seconded by Johnson, all in favor, motion passed.

Ackerman made a motion to enact Lynden Township Subdivision Ordinance Number 8 essentially in the form presented, seconded by Finch, all in favor, motion passed.

Resolution Number 2012-4 was reviewed. Ackerman made a motion to adopt Lynden Township Resolution Number 2012-4 to allow summary publication, seconded by Finch, all in favor, motion passed.

Clerk is to publish the Summary Publication in this week’s papers. Clerk is to deliver to the Library a copy of Ordinance #8. Clerk is to record Lynden Township Subdivision Ordinance Number 8 at the Stearns County Recorder’s Office.

Finch made a motion to adjourn the meeting, seconded by Johnson, all in favor, motion passed. Meeting adjourned at 7:15 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, MAY 7, 2012

Ackerman asked if there were any additions or changes to the agenda. Johnson requested an addition: disability grant contract. Finch made a motion to approve the amended agenda, seconded by Ackerman, all in favor, motion passed.

Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Johnson, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Ackerman, all in favor, motion passed.

Tyler Langford –Boy Scout Troop 613 Landscape Project: Langford presents his plan to the Board. He has received confirmation that both Thompson Greenhouse and the City of St. Augusta would be willing to donate items. He met with Hank Schreifels from the County regarding the septic system. Schreifels indicates he must stay 10 feet away from the septic system, tank walls and drain field. Langford needs information as to where this is located. Johnson will follow up on this. Langford requests to be on the June 4th agenda.

Review of Building Permits (Ron Wasmund, Inspectron): Ron Wasmund was present and the Board reviewed these issues: 1) Tire Solutions permit has been issued and construction is continuing; 2) The Bouska kennel permit has been issued and Inspectron acknowledges receipt of the conditions set by the Board. They will collect the initial inspection fee; 3) Inspectron acknowledges receipt of the letter from Stearns County requesting copies of all permits, variances, etc.; 4) The fee increase for 911 signs has been integrated into permit applications; 5) Daisy Circle activity will be reviewed; 6) 3rd Ave E will be reviewed for foundation and damaged trailer; 7) All Bid’s outside storage will be reviewed with Wayne Jandik; 8) County Road 44 deck does not require a permit based on height; 9) Compass Delivery noise and parking issues were raised again, no further action can be taken as the business is permitted in an industrial zone; 10) Mathison’s vehicle repair is moving to Lynden Valley Industrial Park. Repair is a permitted use, but the sale of vehicles is not allowed without a Conditional Use Permit (CUP). Loren Mathison has been notified. If a new buyer takes over the former Mathison site, they must apply for a CUP if they plan to sell on the property; 11) No update from Hilson on Alder Road regarding a revised site plan that complies with setback requirements; 12) Ron will review the impervious surface requirements on the Hogrefe property to ensure they have been met. The final occupancy permit will not be issued until compliance is confirmed.

Nuisance Complaint 18634 Driftwood Road (PID #19.10326.0000): Finch, Ackerman and Township Attorney Mike Couri met with Assistant Stearns County Attorney Brenda Theis and Stearns County Environmental Services (SCES) Director Chelle Benson on May 4th. Benson will let us know in the near future whether they are going to pursue this potential violation.

Eaglewood Road Lot Inquiry PID #19.10593.0000): Jason Miller had previously made an inquiry about the property currently owned by Dee Moffitt and what would be allowed for building. Stearns County issued a written response regarding the limitations on the non-conforming lots.

Clearwater Fire Contract: Ackerman spoke with Kris Crandall, who is a member of the Clearwater City Council, informing him of our intention to strike language from the proposed fire contract. This was done upon Couri’s recommendation. Ackerman made a motion to approve the amended City of Clearwater Fire Contract for 2013, seconded by Finch, all in favor, motion passed. It was noted that in order to have a valid contract, a representative from Clearwater must initial the revised contract and return a copy to us.

Larry and Noreen Ergen 1503 Dunmore Circle PID # 19.10898.0000: Ergen inquires about the possibility of placing a double wide trailer on his son’s 10 acre piece of property on Dunmore Circle which has an existing home. He is aware of the issuance of interim use permits based on supportive care. He would use the existing entrance to the property. Finch will check with SCES whether this is a possibility based on the County’s zoning ordinance. Ergen was informed of the public hearing process if he is able to apply for a permit. Finch will follow up.

Disability Grant Contract: Johnson reviewed the executed Disability Grant Contract. He has received an estimate from East Side Glass for the installation of the door opener with 2 electrical plates. Finch made a motion to authorize Johnson to move forward with the installation and to enter in to a contract for the electrical work, seconded by Ackerman, all in favor, motion passed.

Planning Commission Positions / Interviews: Finch will contact Jeff Brunner to see if he is interested in serving on the Commission. Finch made a motion to reappoint Gary Stang to a 5 year term, seconded by Ackerman, all in favor, motion passed. Finch will notify Stang.

Approve Meeting Minutes (Public Hearing and Board of Appeals): Johnson made a motion to approve the Board of Appeals minutes, seconded by Finch, all in favor, motion passed. Johnson made a motion to approve the Hilson public hearing minutes, seconded by Finch, all in favor, motion passed.

Road Tour Follow up: Johnson informs the Board that of the 93 signs inventoried for the Township, 53 of these are the County’s responsibility. The 40 remaining signs are the township’s responsibility. Johnson requests copies of invoices when ordering replacement signs so he can track the activity.

Meeting dates: Public Hearing – May 14th 7:00 p.m.
Planning Commission – May 29th 6:00 p.m.
Monthly Meeting – June 4th 7:00 p.m.

Correspondence: Correspondence was reviewed which includes:
• Stearns Auditor – Recorded Bouska CUP document
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 5594 through 5613, seconded by Johnson, all in favor, motion passed.

Johnson made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 9:13 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, APRIL 2, 2012

Ackerman asked if there were any additions or changes to the agenda. Johnson requested 3 additions 1) Website update 2) SCORE Grant 3) 18755 Co Rd 145 deck. Finch made a motion to approve the amended agenda, seconded by Ackerman, all in favor, motion passed.

Minutes were reviewed. Ackerman made a motion to approve the minutes, seconded by Johnson, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Ron Wasmund was not present as there are no outstanding issues. Johnson will contact Inspectron regarding the deck at 18755 County Road 44.

Tyler Langford –Boy Scout Troop 613 Landscape Project: Langford informs the Board his goal is to begin the landscape project in May. He suggests planting 4 bushes, 2 on each side of the building and planting 1 sugar maple tree near the septic system. The bushes and tree would require minimal maintenance that he will initially provide as part of his project. He is hopeful to get a donation for the supplies. The Board requests Langford return to the May monthly meeting with a site plan that includes a time frame for installation, funding, an on-going care and maintenance plan, and a recommendation from Stearns County Environmental Services (SCES) regarding septic set-backs.

Karen Gruba – 16155 5th Avenue – Provisional Use Application (Property Identification [PID] # 19.10363.0017): The Board received an amended application from Gruba for a Provisional Use as a Home Extended Business. Finch questioned how does this application differ from the first? Gruba explained they have contacted the State of Minnesota and have been advised they do not meet the requirements to be defined as a salvage yard. She noted that oil, antifreeze and other liquids are recycled, all parts are organized, they pay taxes, and they have both a tax identification number and a business registration number. Finch indicates he interprets the definition of junk and salvage yard to be a place where second hand materials are sold. He believes this operation should be located in an industrial park. Ackerman referred to the language in the definition that includes uses established in an enclosed building do not qualify as junk and salvage yards. Johnson made a motion to accept the Provisional Use Application for a Home Extended Business, seconded by Anne, two in favor, one against, motion carried. Conditions were set out to include 1) stripped snowmobiles will not be stored outside but will now be recycled when four sleds have accumulated on the trailer 2) no single sled is to be sitting outside for more than two weeks 3) if a sled cannot be stripped with two weeks, it must be stored inside an enclosed building 4) no residual equipment will be stored outside. Gruba was informed of the Board’s right to rescind the Provisional Use permit should problems arise.

Special Assessment Reimbursement 3022 Fulton Circle (PID # 19.10790.0000): Nothing further to pursue on this case.

Nuisance Complaint 18634 Driftwood Road (PID #19.10326.0000): Stearns County does not believe it is considered a public nuisance so Finch has set a meeting with SCES and Township Attorney Mike Couri to discuss how to proceed.

Clearwater Fire Contract: The request to remove the interstate calls from the township’s call log was declined for the current contract year. Ackerman will pursue for next year. On the advice of our attorney, Ackerman will draft a letter to the City of Clearwater which will include an explanation of the deletion of the HIPAA (Health Insurance Portability and Accountability Act) language. Clerk is to send signed contract (with HIPAA deleted) and letter to City of Clearwater once prepared.

SCORE Grant Application: Johnson has completed the application.

Variance Application 235 Alder Road (PID #19.10634.0000: The Hilson variance application request is for a variance from our 30 foot road set-back. The public hearing is scheduled for April 3rd.

19016 Eaglewood Road Lot Inquiry – Dee Moffett (PID #19.10593.0000): Jason Miller inquired regarding the lots owned by Moffett. Finch has initially determined there are three separate parcels that cannot be sold separately due to insufficient acreage. Finch will meet with SCES on April 3rd to obtain the language on non-conforming structures.

Emergency Contact Information: Resident Chuck Nelson had inquired of the Board as to whether the Township could secure emergency contact information from township residents to assist emergency personnel. Discussion was held and it was determined we do not have the resources to maintain such a list.

Planning Commission Positions / Interviews: Gary Stang’s term is complete in May but he has indicated he is willing to continue his appointment. Another possible member is Jeff Brunner. Finch will contact Brunner regarding availability for an interview in May.

Title Search Fee: The fee for searches will remain at $5.00.

Approve Meeting Minutes (Canvass, Organization, Public Hearing): Johnson made a motion to approve the Canvass meeting minutes, seconded by Finch, all in favor, motion passed. Johnson made a motion to approve the Organization meeting minutes, seconded by Finch, all in favor, motion passed. Johnson made a motion to approve the public hearing minutes, seconded by Finch, all in favor, motion passed.

Web updates: Johnson and Boucher will meet to discuss any updates.

Certificate of Appointments for the Deputy Clerk and Deputy Treasurer are complete and filed in the election folder.

Ackerman received an inquiry regarding a fundraiser 5K to take place on County roads. The person was referred to Stearns County Parks Department.

Meeting dates: Public Hearing – Variance Application – April 3rd 7:00 p.m.
Local Board of Appeals & Equalization – April 9th 7:00 p.m.
Road Tour – April 14th 8:00 a.m.
Township Cleanup – April 28th 8:00 a.m.
Planning Commission – April 30th 6:00 p.m.
Monthly meeting – May 7th 7:00 p.m.
Public Hearing Subdivision Ordinance-May 14th 7:00 p.m.

Correspondence: Correspondence was reviewed which includes:
• Stearns Auditor – 2012 Tax Capacity Rates
• Town Officers Association – Anne Reischl – Meeting April 26th
• Stearns County Environmental Services – Ordinance #439 meeting April 24th
• Stearns County Public Works – 2011 Annual Bridge Inspection –no deficiencies
• MN Dept of Human Services – New residential Program Licenses
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 5561 through 5593, seconded by Finch, all in favor, motion passed.

Ackerman made a motion to adjourn the meeting, seconded by Johnson, all in favor, motion passed. Meeting adjourned at 9:02 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
ANNUAL MEETING, MARCH 12, 2012

Township Clerk Jenny Schmidt called the meeting to order at 8:00 p.m. and led the pledge of allegiance. Del Moeller made a motion to elect John Koshiol to moderate the annual meeting, Dave Johnson seconded the motion, all in favor, motion passed.

Minutes of the previous year’s annual meeting were available to all residents in attendance. Dan Torgersen made a motion to waive the reading of the minutes from the previous year, seconded by Robert Foss, all in favor, motion passed.

The 2011 treasurer’s report was available for review. Supervisor Anne Ackerman presented highlights of the report. Based on recommendations from the State, we have split the financial responsibilities between the Treasurer and the Clerk. The Township also keeps a second set of financial records in Quicken. The annual audit was completed and all accounts balanced with the Annandale Bank statements. Ackerman reviewed the bank accounts including the checking account which is used for everyday expenses and has a balance of $363,377 and the savings account which constitutes the asphalt roads fund which has a balance of $137,229. Revenues show a slight decrease because our levy was lower and the State Homestead & Ag Credit was lower. Building permit activity remained the same as in 2010. Expenditures show an overall decrease, but it was noted that recycling cost has increased. A motion was made by Robert Foss to accept the treasurer’s report, seconded by Liz White, all in favor, motion passed.

Dave Johnson made a motion to waive the reading of all checks written and received in 2011, seconded by David Johnson, all in favor, motion passed.

Newspaper: We are currently using the St. Cloud Daily Times and Clearwater Tribune, plus posting meeting notices at the township hall and posting them on the Township website. A showing of hands reflected the majority of residents found publishing notices in both papers beneficial. Del Moeller made a motion to retain the papers, Anne Ackerman seconded the motion, 2 opposed, remainder in favor, motion passed.

Attorney: Couri & Ruppe, P.L.L.P. have represented Lynden Township again this past year. Dave Johnson made a motion to retain Couri & Ruppe, P.L.L.P. as the Township Attorney, seconded by Robert Foss, all in favor, motion passed.

Depository of Funds: The Township utilizes Annandale Bank. Jerry Finch made a motion to retain Annandale Bank, seconded by John Austin, all in favor motion passed.

Recycling Service: Allied Waste Services has provided the Township’s recycling service for the past year. A discussion was held regarding the 10% increase as reflected on the Expenditures sheet and an extra payment made in 2011. A motion was made by Anne Ackerman to retain Allied Waste as the recycling service, seconded by David Johnson, all in favor motion passed.

Clearwater Public Library: The Library is an important asset to our community. Liz White made a motion to support the Clearwater Public Library with an annual support donation of $2000.00, seconded by Del Moeller, all in favor, motion passed.

Annandale Fire: Ben Traeger represented the Annandale Fire Department. They responded to 166 total calls in 2011, 6 of those being in Lynden Township, with an average response time of 7 minutes. The Department has a total budget of $118,795. They are requesting $12,616 from Lynden Township, which is no change from last year.

Clearwater Fire: Doug Neiters represented the Clearwater Fire Department. They responded to 235 total calls in 2011, 45 of those being in Lynden Township. Response time is quick as they are fully staffed. Cost for 2013 is $56,912. Update on 2 firefighters: Cory Broich is hoping to return to the department in June 2012. Kevin Heaton, a 34 year vet diagnosed with cancer, requests attendance at a rally on Sunday, March 18th. Neiters indicates there is no charge for an ice rescue or any other call.

Township Website: Karolyn Boucher, Web Site Administrator presented updates to the website (www.lyndentownship.org). The presentation showed residents where to find new items. The site has been running since May, 2005. We are near 80,000 visitors and have the largest website in Stearns County. The web site is an excellent resource.

Clearwater Area History: Township resident Karolyn Boucher informs residents of the possible formation of a Clearwater Community Heritage Center. The group is looking for help in areas such as grant writing, database entry and design. Watch the Township website for further updates and information.

Anne Ackerman presented the annual township update. She started her presentation with pictures taken around the township. The majority of the pictures were provided by township resident Ken Bachofer. Ken is a volunteer Minnesota Master Naturalist who contributes his talents to the township. Ken’s contributions are greatly appreciated.

Ackerman reviewed general township information and upcoming important dates: Township Clean Up will be Saturday April 28th and the Tax Equalization meeting will be held April 9th at 7:00 p.m. by appointment. Call the County Assessor for appointments. This is the forum wherein residents can appeal improper assessments.

Wireless internet is now available at the town hall which allows access to resources during meetings, including Stearns County’s information portal. The document server for secure storage of township files has been implemented and is working well.

Stearns County recently updated Zoning Ordinance #209 (now titled #439) and the Township has also completed its changes. The Township is currently reviewing the Subdivision Ordinance and will continue to work through those changes. If you are interested in becoming a Planning Commission member, contact James Kantor, Planning Administrator.

There were 74 total building permits issued in 2011, including 2 new single family homes. There has been a 24% decrease since 2009 in permit revenue.

Ackerman reviewed the federally-mandated sign reflectivity upgrade requirements. As the law currently reads, the non-compliant warning and regulatory signs must be replaced by January of 2015 and all non-compliant guidance and street name signs must be replaced by January, 2018. There is legislation pending that would allow replacement at the end of the useful life of all signs.

Ackerman briefly touched on our local Boy Scout Troup #613, hall rental and the need for election judges.

Ackerman reviewed both the asphalt and gravel roads. In 2011, there was shoulder reconstruction to address drainage issues and repair of a few problem areas. 2012 will focus on purchasing and applying gravel, dust control and grading. Ongoing traffic counts indicate 6th Ave & 200th St. were the most traveled gravel roads. 161st St. and Craigway Road (Woodsedge) followed. These traffic counts indicate that no gravel road is close to the threshold required to consider tarring. Any proposed tarring project would need to be driven by a petition of at least 35% of abutting the property owners. $40,000 in unspent 2011 road funds has been transferred to the asphalt road fund.

Ackerman presented the proposed levy as follows:
YEAR 2013 PROPOSED LEVY
Road and Bridge $ 125,000
Snow Removal $ 25,000
General Government $ 90,000
Annandale Fire $ 12,616
Clearwater Fire $ 56,912
Asphalt Roads $ 40,000
Total $ 349,537
The overall proposed decrease is .8%. General Government was decreased to offset the fire contract increase. John Austin made a motion to approve the levy as presented, seconded by Jerry Finch, all in favor motion passed.

Election results were announced as follows:
Number of voters: 40 signatures on the polling place roster.
Candidate: Jerry Finch (Supervisor) Votes Received: 37
Brian Musech (Supervisor Votes Received: 1
Candidate: Jenny Schmidt Clerk) Votes Received: 40
Jerry Finch won the term for Supervisor and Jenny Schmidt won the Clerk’s term.

The Annual Meeting for 2013 will be held Tuesday, March 12, 2013.

Rob Schmidt made a motion to adjourn the meeting, seconded by Wayne Ethan, all in favor, motion passed. The meeting was adjourned at 9:15 p.m.

Respecfully Submitted,

Jenny Schmidt, Clerk
John Koshiol, Moderator

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, MARCH 5, 2012

Ackerman asked if there were any additions or changes to the agenda. No changes. Johnson made a motion to approve the agenda, seconded by Finch, all in favor, motion passed.

Minutes were reviewed. Finch noted that after the meeting was adjourned, the canvass / organization meeting was moved from March 14th to March 15th. Finch made a motion to approve the minutes, seconded by Johnson, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Ron Wasmund was not present as there are no outstanding issues.

20954 Franklin Road (PID # 19.10980.0001): This site has a 5th wheel camper on the property. Finch has no report at this time. Site will be reviewed on the Road Tour.

Karen Gruba – 16155 5th Avenue – Salvage Yard (Property Identification [PID] # 19.10363.0017): Tim and Karen Gruba requested to be heard regarding the 2-13-12 letter. The letter states they are not in compliance with Stearns County Land Use and Zoning Ordinance #439. They question the definition of salvage yard and if they could be defined as a Home Extended Business if they conduct their business inside a building. Ackerman questioned the language regarding “new parts, not used parts”. Owners were referred to Angie Berg, Stearns County Environmental Services (SCES). The Township is required to enforce the Ordinance and informs Gruba that a salvage yard is not allowed in an agricultural district and unless it meets the requirements to be classifed otherwise, the business as it presently exists must cease.

Special Assessment Reimbursement 3022 Fulton Circle (PID # 19.10790.0000): Johnson has received clarification from our Township Attorney Mike Couri regarding assessment reimbursement, which he has shared via email. Stearns County Auditor document entitled Stearns County Tax Forfeiture Property Information Form was signed by Chair Ackerman, with an additional line added stating we request repayment of outstanding special assessments in the amount of $20,214.41. Original to Finch to follow up with the County Auditor, with a copy to the clerk for filing.

Nuisance Complaint 18634 Driftwood Road (PID #19.10326.0000): On January 16th, Finch requested SCES Department review the possible violation. No response as of today’s date. If instructed by this agency, the township clerk is to send a violation letter to Marshall Rinkenberger.

Sprint Cell Tower Antennas: No permits are required. Wasmund was notified via email.

Clearwater Fire Contract: Ackerman attended a meeting on February 21 and is comfortable with the budget process. A request was made by Lynden Township to remove the interstate calls from the township’s call log, or at least factor them out. Clearwater City will review that request. Johnson again questions item #8 referencing HIPAA (Health Insurance Portability and Accountability Act). Ackerman will follow up with Township Attorney Michael Couri.

Stearns County Assessor – Steve Chmielewski: Chmielewski reports there were 5 good sales in Lynden Township last year, with one on Clearwater Lake. There were 18 unqualified sales, most of those involved Great River Energy. Discussions this year may include Green Acres, CAPX and the loss of Homestead Credits. He will prepare the necessary documents for the April 9th meeting.

200th Street Guardrail Reimbursement: Reimbursement request was sent 2-21-12. No response as of today’s date.

Todd Hodnefield 21979 Franklin Road– Blue Acres Blueberry Farm (PID #19.10504.0000): Permitted/Provisional Use Application has been received. Finch is to meet with the owner regarding brushing in the right of way.

Installation of New Door Opener for Town Hall ($4000 Grant): Johnson made a motion to authorize Chair Ackerman and Clerk Schmidt to execute the document regarding the grant award, seconded by Ackerman, all in favor, motion passed. Johnson will pursue getting the job completed. We will pay for installation then submit receipts for reimbursement up to $4000.

Annual Meeting Planning: Ackerman will prepare the documents for printing. An agenda item was added regarding a possible Historical Society in the Clearwater area.

Approve Audit / Budget Meeting Minutes: Finch made a motion to approve both the Audit and Budget Meeting minutes, seconded by Johnson, all in favor, motion passed.

Meeting dates: Hazard Mitigation Planning-March 7th 2:00 p.m.
Annual Meeting-March 13th 8:00 p.m.
Board of Canvass / Organization-March 15th 6:00 p.m.
Public Hearing-Conditional Use Permit-March 19th 7:00 p.m.
Planning Commission-March 26th 6:00 p.m.
Short Course-March 26th 9:00 a.m. Holiday Inn St Cloud
Local Board of Appeals & Equalization-April 9th 7:00 p.m.
Road Tour-April 14th 8:00 a.m.
Public Hearing Subdivision Ordinance-April 16th 7:00 p.m.
Township Cleanup-April 28th 8:00 a.m.

The Town Hall has been reserved:
• May 26th – Kiffmeyer

Redistricting Process: Johnson made a motion to adopt Lynden Township Resolution 2012-3, a Resolution Reestablishing Precincts and Polling Places, essentially in the form provided by the Stearns County Auditor, and authorize Chair Ackerman and Clerk Schmidt to sign and submit the Resolution to the County Auditor, seconded by Ackerman, all in favor, motion passed.

Correspondence: Correspondence was reviewed which includes:
• MN Benefit Association – Group Life Plan
• Certificate of Liability Insurance – Johnson Crushing
• Stearns County Environmental Services – SCORE (Select Committee on Recycling and the Environment) Grant (Johnson to apply for township clean up reimbursement.)
• Stearns County Highway Department – Noxious Weed Training (Johnson)
• Central MN Council on Aging Report
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 5543 through 5560, seconded by Finch, all in favor, motion passed.
Ackerman made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 9:10 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, FEBRUARY 6, 2012

Ackerman asked if there were any additions or changes to the agenda. Todd Hodnefield and general road issues were added. Ackerman made a motion to approve the amended agenda, seconded by Johnson, all in favor, motion passed.

Minutes were reviewed. Ackerman made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Ackerman, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Ron Wasmund was not present. The Board acknowledges receipt of the 2011 Year End Permit Report.

20954 Franklin Road (PID # 19.10980.0001): This site has a 5th wheel camper on the property. Finch has no report at this time. Pend to March meeting.

Administrative Split 14623 County Road 44 (PID # 19.10432.0000: Ackerman makes a motion to approve issuance of a Certificate of Compliance for this property, seconded by Finch, all in favor, motion passed. Clerk is to send the original to the requesting party and file a copy for township records.

Special Assessment Reimbursement 3022 Fulton Circle (PID # 19.10790.0000): Finch received a status report from County Auditor Randy Schreifels. If the DNR has an interest in the property, the Township may not be able to recoup the funds spent to clean up the property. Johnson has approval of the Board to follow up with Township Attorney Mike Couri.

Nuisance Complaint 18634 Driftwood Road (PID #19.10326.0000): The possible violation has been reported to Stearns County Environmental Services Department. If instructed by this agency, the township clerk is to send a violation letter to Marshall Rinkenberger.

Clearwater Fire Contract: The formula that was agreed upon approximately 3 years ago remains, but Johnson questions the addition to the contract of item #8 referencing HIPAA (Health Insurance Portability and Accountability Act). Clearwater Township has agreed to be part of a meeting to discuss the contract. The Board has received the proposed contract but will take no action until after the meeting with the City of Clearwater to resolve any issues.

Liz White – Clearwater Public Library: White distributed the 2012 Projected Expenditures for the Library and indicated the Library is possibly moving in to the space the drug store had occupied. She requests the Township continue and possibly increase its financial support of this community asset.

General Road Discussion: Some township roads are in poor condition because of the lack of moisture. Via email, a resident of K&M River Heights questioned the condition of Franklin Road and the possibility of asphalt. A feasibility study was completed on this road back in 2009. Ackerman provided the resident with the paving policy which includes the requirement of 35% abutting property owner’s signatures on a petition to consider tarring.
The clerk is to order #01013 911 sign for a property owner on Belview Road.

Sprint Cell Tower Antennas: Wasmund received a letter from Sprint indicating they are replacing antennas on their existing tower. Finch will check with Stearns County whether any permits are required for the switch out of equipment.

16155 5th Ave – Salvage Yard (PID #19.10363.0017): The sale of used parts is not a permitted use within the A-40 zoning district. Finch will draft a letter for the clerk to send.

Todd Hodnefield – U Pick Blueberries: Hodnefield is in an A-40 zone and is interested in a seasonal produce sales stand. Clerk is to send out a Permitted Use Application.

2012 Township Elections / Absentee Ballot Board: Annual Meeting date is March 13th. Head Election Judge Karolyn Boucher has set a meeting for election judges for February 21. Clerk is to publish notice of AutoMark testing and notice of election. Ackerman made a motion to approve the list of election judges (as set out in an attachment), seconded by Johnson, all in favor, motion passed. Johnson made a motion to approve Resolution #2012-02, a Resolution appointing an absentee ballot board, essentially in the form presented, seconded by Ackerman, all in favor, motion passed. Johnson made a motion to authorize expenditures for refreshments at the annual election and meeting, not to exceed $100.00, seconded by Finch, all in favor, motion passed.

Newsletter: Articles were assigned. The deadline to submit the newsletter for copying is February 22, with a mailing date of February 28.

Minnesota Association of Townships (MAT) Short Course: The Short Course is scheduled for March 26th in St Cloud. Johnson made a motion to authorize expenditures for the supervisors, clerk and treasurer attendance fee, mileage and hourly rate, seconded by Ackerman, all in favor, motion passed.

Tri County Humane Society Contract: 2012 Contract signed.
Meeting dates: Planning Commission-February 27th 6:00 p.m.
Audit / Budget Meetings-February 28th 6:00 p.m.
Monthly Meeting-March 5th 7:00 p.m.
Annual Meeting-March 13th 8:00 p.m.
Board of Canvass-March 14th 6:00 p.m.
Local Board of Appeals & Equalization-April 9th 7:00 p.m.

The Town Hall has been reserved:
• February 19th – Moeller

Correspondence: Correspondence was reviewed which includes:
• Recorded Conditional Use Permit / Gueningsman
• Report of Outstanding Indebtedness (Weeres has completed)
• Stearns County Engineer re: sign purchasing (Johnson)
• Census (Ackerman)
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 5522 through 5542, seconded by Finch, all in favor, motion passed.
Note: The treasurer’s previous laptop is removed from the Township’s fixed asset inventory. Planning Administrator James Kantor is to wipe the hard disc of its content and may donate it to someone of his choosing.

Finch made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 9:02 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, JANUARY 9, 2012

Ackerman asked if there were any additions or changes to the agenda. Johnson made a motion to approve the agenda, seconded by Finch, all in favor, motion passed.

Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Ackerman, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Ackerman made a motion to accept the treasurer’s report, seconded by Johnson, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Ron Wasmund was not present.

Impervious Surface Requirements 20148 21st Ave E (Property Identification [PID] # 19.10748.0005: Gary Utsch has calculated the impervious surface for the Hogrefe building and he is below the 60% limit at this time. Ron Wasmund has confirmed that no Certificate of Occupancy has been issued, and it will not be issued if they do not meet the requirements for impervious surface.

Administrative Split 14623 County Road 44 (PID # 19.10432.0000: No request has been received to issue a Certificate of Compliance therefore no action will be taken at this time.

20954 Franklin Road (PID # 19.10980.0001): This site has a 5th wheel camper on the property. This is not in Shoreland so Stearns County does not claim jurisdiction over the matter. Finch will contact the County to review their interpretation of the Ordinance and obtain a definition of dwelling unit.

Conditional Use Permit (CUP) 15067 County Road 44 (PID # 19.10426.0025): The original CUP is approved and was signed by Chair Ackerman and Clerk Schmidt. Clerk is to record the document with the Stearns County Recorder and send a letter of confirmation to applicant.

Road Sign Replacement Policy / Resolution #2012-1: Johnson makes a motion to adopt Resolution #2012-1, reflecting language in the Resolution to include “or as reasonably practical thereafter”, rather than simply “not to exceed thirty (30) calendar days”, seconded by Finch, all in favor, motion passed.

Clearwater Fire Contract: Lynden has not received a response from Clearwater Township to the request regarding a joint meeting with the City. Ackerman will follow up.

Nuisance Complaint 18634 Driftwood Road – (PID # 19.10326.0000): Finch will draft a letter for the Clerk to send to Marshall Rinkenberger.

Timm Property 3022 Fulton Circle (PID # 19.10790.0000): Schmidt completed a Special Assessment search for Heartland Title on property Mr. Timm is selling. The search showed no assessments. The parcel with the pending special assessment has been turned over to the State of Minnesota. Discussion was held regarding whether we can be reimbursed for our expenses from cleaning up the property. Finch will follow up.

2012 Township Elections/Annual Meeting: Annual Meeting date is March 13th. Head Election Judge Karolyn Boucher continues to prepare and meet with county deputies for the March elections.

Accounting Training Results: Schmidt and Weeres were satisfied with the training with Ms. Irene Bright and continue their cross-training in the Cities & Towns Accounting System (CTAS).

Township Consultant: Chelle Benson has resigned as our consultant due to her appointment to head Stearns County Environmental Services.

Approve 12/12/11 Public Hearing Minutes: Johnson made a motion to approve the 12/12/11 Public hearing minutes, seconded by Finch, all in favor, motion passed.

Meeting dates: Planning Commission-January 30th 6:00 p.m.
February Monthly Meeting-February 6th 7:00 p.m.

The Town Hall has been reserved for the DFL Caucus on February 8th

Correspondence: Correspondence was reviewed which includes:
• Town Officers Association / Day at the Capital (Finch)
• Stearns County Environmental Services / Feedlot Staff (Johnson)
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 5486 through 5521, seconded by Finch, all in favor, motion passed.

Johnson made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 8:25 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair