2014 Board Minutes - Lynden Township

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, DECEMBER 1, 2014

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt and Treasurer Karen Weeres were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions or changes to the agenda. Ackerman made a motion to approve the agenda, seconded by Finch, all in favor, motion passed.
Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Ackerman, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Ackerman, all in favor, motion passed. Treasurer Weeres indicated Annandale State Bank required her to sign a Commercial Internet Banking Hold Harmless Agreement. Weeres will follow up with Township Attorney Michael Couri for any further action.
Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Ron Wasmund was not present.

Annandale 2016 Fire Contract: Lynden Township currently is contracted with Annandale Fire for 2015. Discussion was held regarding the contract for 2016 as Annandale is proposing a 36% increase with the annual budget going from $118,800 to $147,000. Fire Chief Brian Haag reviewed the details of the requested budget increase. Lynden Township’s rate would increase from $50 per unit to $68 per unit. This increase is what the other townships are currently paying and covers the new equipment portion of the budget. In the past, the township chose to pay that portion as a lump sum instead of over time on a per unit basis. Haag is not recommending a lump sum cash payment option this year. This discussion was only informational and no action was taken. The proposed levy will be considered at the 2015 annual meeting. The board thanked Haag for the service provided by his department.

Resolution #2014-6 Administrative Fee Schedule: Ackerman made a motion to approve Resolution #2014-6 the Administrative Fee Schedule, seconded by Finch, all in favor, motion passed.

Blaine Brothers Sign Conditional Use Permit (CUP): A Conditional Use Permit application was received by the clerk, postmarked November 4, 2014 along with the $750.00 fee. The CUP was provided to the Planning Commission and the Board for review. Based on that review, a letter was sent to the applicant on November 14, 2014 indicating, in part, the application would be denied as it does not meet the requirements of the ordinance. The letter offered withdrawal of the application to amend and/or resubmit by November 24, 2014. No response has been received to date. Clerk Schmidt is to call to confirm they want to proceed as submitted. The Board proceeded with the application as is and set a public hearing for Monday, December 15, 2014 at 7:00 p.m. Planning Administrator Kantor is to schedule a site visit with the Planning Commission and submit findings prior to the December 15th public hearing.

Mathison Off-Premise Sign Removal: Wasmund sent a letter on November 10, 2014 with a 15 day compliance requirement.

Outlet Recreation RV Removal: No letter was in the information received by Wasmund. Ackerman will follow up with Wasmund as to status.

Compass Delivery Vehicle Removal: Wasmund sent a letter on November 25, 2014 with a 15 day compliance requirement.

Billboard 20546 Woodbine Road (PID# 19.11018.0000): Wasmund sent an Administrative Notice on November 7, 2014 with a 15 day compliance requirement.

Lynden Valley Industrial Park Entrance Sign 196th St. E. (PID# 19.10748.0104-0106): Wasmund sent a letter on November 11, 2014.

Pool Fence Violation 01581 200th Street E (PID#19.11018.0000): Wasmund sent a letter on November 11, 2014 with a 30 day compliance requirement.

Fulton Circle Engineering Report: The final report was received from Duffy Engineering. Finch has provided it to Angie Berg of Stearns County Environmental Services. He will provide the Board with an emailed copy and file the original report with the Clerk next month.

Stearns County Transportation Plan Study Meeting: Finch will attend the 12/10/14 meeting.

Tri County Humane Society: Ackerman made a motion to authorize extension of the contract for the year 2015, seconded by Johnson, all in favor, motion passed.

Meeting Dates: Planning Commission – As Needed
Monthly Meeting – January 5, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Thank you from the Historical Society for the use of the projector
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6287 through 6323, seconded by Finch, all in favor, motion passed.
Johnson made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 8:30 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, NOVEMBER 3, 2014

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt and Treasurer Karen Weeres were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions or changes to the agenda. Johnson made a motion to approve the agenda, seconded by Finch, all in favor, motion passed.
Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Ackerman, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Ackerman, all in favor, motion passed.
Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Ron Wasmund was present.

Parking Restrictions Ordinance #4 Revision (Ordinance #2014-1): Ackerman made a motion to approve Ordinance #2014-1 which revises General Parking Prohibitions Ordinance #4 to add item number 16 which clarifies the no parking restrictions at the boat access to Long Lake, seconded by Finch, all in favor, motion passed. Ackerman made a motion to approve Resolution #2014-4 for Summary Publication of Ordinance #2014-1, seconded by Johnson, all in favor, motion passed.

Administrative Code Enforcement Ordinance #10: Ackerman made a motion approve Administrative Code Enforcement Ordinance #10, seconded by Finch, all in favor, motion passed. Johnson made a motion to approve Resolution #2014-5 for Summary Publication of Ordinance #10, seconded by Finch, all in favor, motion passed. Ackerman made a motion to add to the Fee Schedule a fee of $200 per occurrence for a violation under the Administrative Code Enforcement Ordinance, seconded by Finch, all in favor, motion passed. Johnson will draft a Resolution for consideration at the December meeting.

Billboard 20546 Woodbine Road (PID# 19.11018.0000): The Town Board has now adopted the Administrative Code Enforcement Ordinance #10. This violation will be handled under Ordinance #10. Inspectron will handle. Wasmund stated a letter of Administrative Notice will be mailed Friday. Ackerman will contact Couri to see if he can provide any form letters.

Blaine Brothers Sign Conditional Use Permit (CUP): To date a CUP application has not been received. The non-conforming sign has been removed.

Mathison Off-Premise Sign Removal: Wasmund will send a letter requiring removal within two weeks of today.

Lynden Valley Industrial Park Entrance Sign 196th St. E. (PID# 19.10748.0104-0106): Wasmund did not send the letter to Mathison that was discussed at last month’s meeting. Wasmund will send the letter Friday.

County Road 145 Westbound Turn Lanes to 200th St. E. and 197th St. E.: Based on the letter that was sent to Jodi Teich, Stearns County Highway Engineer in October, this issue is under review and will hopefully be placed in the County’s five year road plan. Possible signage will be erected in the interim.

Grant Funds: Grant funds for reimbursement for the reconstruction of 200th Street East are not available for work previously completed.

Fulton Circle Engineering Report: A draft report was received from Duffy Engineering. A final report should be received by the December meeting.

433 Beachwood Road Refund Request: The property owner did not receive notice of a public hearing for their variance application. All required notices were sent to addresses provided by Stearns County’s Beacon information portal. Lynden Township did not send notice to the applicant (builder) or to the address listed on the application. As a result of this error, Ackerman made a motion to authorize a refund of $400, which is the public hearing portion of the fee. The motion died for lack of a second. Finch made a motion to deny the request for a refund, seconded by Johnson, two in favor, one opposed, motion passed by a 2-1 margin.

2014 Weed Inspection Report: Johnson made a motion to approve the Annual Township Report of Weed Control for 2014, seconded by Ackerman, all in favor, motion passed.

Clearwater Historical Society Projector Request: Johnson made a motion to allow the Clearwater Historical Society to borrow the projector and screen on November 15th, seconded by Finch, all in favor, motion passed.

Boy Scout Pack #354 Town Hall Request: Scott Christensen is the Den Leader for Pack #354 and has requested the use of the Town Hall for their meetings on the 3rd Monday of each month. The Board has reviewed this request and based on the history of meeting schedules, determined this would conflict with Township business. If the Pack would like to propose a different day of the week, the Board would consider that request.

Road Tour Follow Up: Johnson and Gary Schmidt are to review which signs need to be ordered and installed this year. Some may be postponed until spring 2015. The Board reviewed with Wasmund the items in which he needs to handle, included by not limited to: Trucks at Compass Delivery Site, Mathison Sign, Pool Fence 01581 200th St. E, Mathison Motors vehicles parked in the road, and Outlet Recreation CUP Violation. Wasmund said he would work on Lynden business Friday November 7th.

Lake Association Meeting with DNR Hydrologist: Finch attended a Lake Association meeting where the topic of a Lake Improvement District (LID) was discussed. The next step for the Lake Association is to meet with our County Commissioner.
Annandale Fire Contract: Lynden Township is already committed to Annandale Fire for 2015. Discussion is needed regarding the Contract for 2016 as Annandale is proposing a 36% increase based on preliminary numbers which indicate the budget would go from $118,800 to $147,000. Ackerman and Finch request Johnson to invite a representative to our December monthly meeting to discuss this issue.

Meeting Dates: Planning Commission – As Needed
Monthly Meeting – December 1, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Stearns County Auditor Taxes Payable 2015
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6266 through 6287, seconded by Finch, all in favor, motion passed.
Ackerman made a motion to adjourn the meeting, seconded by Johnson, all in favor, motion passed. Meeting adjourned at 9:02 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, OCTOBER 6, 2014

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt and Treasurer Karen Weeres were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions or changes to the agenda. Johnson made a motion to approve the agenda, seconded by Ackerman, all in favor, motion passed.
Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Ackerman, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed.
Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Ron Wasmund was present.

Keske Administrative Split (PID#19.10333.0000): The information needed to complete the Certificate of Compliance was provided in advance of the meeting. It was noted that the acreage on the survey totaled 41 acres instead of the 40 acres originally reported to the Board. The certificate was completed with the information from the survey. If something needs to be changed due to this discrepancy, Mr. Keske understands he must deal with Stearns County. Ackerman made a motion to approve issuance of the Certificate of Compliance for the Administrative Split on the Keske property, seconded by Finch, all in favor motion passed. The original Certificate was given to Keske with the clerk keeping a copy for her records.

Billboard 20546 Woodbine Road (PID# 19.11018.0000): A letter did not get sent to the property owner as suggested at the September meeting. Wasmund defers to Township Attorney Mike Couri as to whether this remains a violation. Couri recommended the Township adopt an administrative code enforcement ordinance and an administrative fine schedule to compel enforcement with the ordinance without the expense of court action. The Board reviewed the proposed ordinance but questions remain. Review at November meeting.

Administrative Code Enforcement Ordinance 2014-1: Couri had previously provided a draft ordinance for consideration. Finch made a motion to adopt the administrative code enforcement ordinance. Johnson suggested revising the motion to include the sharing of costs for hearings and hearing officers. Discussion ensued. Finch withdrew his motion. This issue is tabled until November. Both Wasmund and Johnson will review the ordinance and Johnson will follow up with Couri. Finch will contact Couri to obtain all the forms referenced in the proposed Ordinance.

Lynden Valley Industrial Park Entrance Sign 196th St. E. (PID# 19.10748.0104-0106): Mathison wishes to erect a 20 foot high, 12 foot wide sign with advertisement for his business and space for other businesses to advertise. The Board was under the impression there was an easement at the entrance to Lynden Valley Industrial Park where the sign could be placed and Ackerman relayed this information to Mathison. Upon investigation, it was determined there is not a public easement. Wasmund will follow up with Mathison to inform him there is no dedicated land for the placement of the sign and he would need to acquire land from the owner of the property. In addition, it was noted that the proposed sign is too large and too tall to be erected without a variance and it would be considered an off-premise sign, thus requiring a Conditional Use Permit (CUP). Wasmund will also inform Mathison that the current non-conforming black sign must be removed within 15 days.

All-Bid Screening / Conditional Use Permit (PID 19.100748.0000): Wasmund completed a site visit with Wayne Jandik. Jandik has agreed to plant trees for screening as noted on a site plan provided by Wasmund. Jandik is considering applying for a CUP for outside sales but has not started that process yet. Ackerman suggested that Wasmund should attend the site visit if an application is received.

Blaine Brothers Sign Conditional Use Permit: To date a CUP application has not been received. Wasmund will follow up with Blaine Brothers to remove the non-conforming sign.

200th Street Speed Limit Signs: Signs have been installed. Finch will arrange the no passing zone striping.

Long and Crooked Lake Boat Ramp No Parking Signage: Finch suggests new signage reflecting “center vehicle on this sign” and “only 3 vehicles allowed here” and that we amend the ordinance to reflect these designations. Ackerman indicates the current sign already say this. Ackerman also questions the need for publication or a hearing if we are amending an ordinance. Johnson doesn’t believe so. Johnson made a motion to amend Ordinance #4, the General Parking Provisions, to add Item 16 to Section 1: “There are only three approved parking spaces at the public access on Long Lake, which are designated by signs.”, seconded by Finch, motion passed. The original Ordinance document from 2010 will be located and updated with this language so that it can be signed at the next monthly meeting. Ackerman will notify the Lake Association president that they are responsible for signage costs.

County Road 145 Westbound Turn Lanes to 200th St. E. and 197th St. E.: A proposed letter was reviewed by the Board and is to be sent to Jodi Teich, Stearns County Highway Engineer.

Clearwater Maintenance Facility / Clean Up Day: Clerk Schmidt received confirmation that future clean up days will continue to be held at the maintenance facility.

Alder Road Parking Restrictions: Johnson will work with Gary Schmidt regarding signage.

Donaghue Drive Asphalt: This road needs to be repaired so that it is serviceable this winter. The asphalt was never built to specifications and the road continues to break apart despite attempts to repair it. As a result, the new repair will be completed with gravel rather than asphalt. The estimated cost is $20,000. Johnson made a motion to authorize expenditure of approximately $20,000 to repair the Donaghue Drive cul-de-sac, seconded by Finch, motion passed. Ackerman strongly suggests Finch contact affected property owners before repairs begin.

Asphalt Roads: A five (5) year road management plan was received from the engineering firm of Bogart-Pederson. Finch will continue to monitor the condition of the roads.

Grant Funds: Finch will look in to whether we can apply for grant funds for reimbursement for the work that was completed on 200th Street East.

Fulton Circle Engineering Report: No report received to date from Duffy Engineering.

Approve Election Judges: Ackerman made a motion to approve the Election Judges as attached, seconded by Johnson, all in favor, motion passed.

CTAS Training: Johnson made a motion to authorize expenditures to allow Treasurer Weeres to attend CTAS training, seconded by Finch, all in favor, motion passed.

Meeting Dates: Planning Commission – As Needed
Fall Road Tour – October 25, 8:00 am
Clearwater Comprehensive Plan – October 28, 5:30 pm
Monthly Meeting – November 3, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Town Officers Association – Meeting October 30
• Stearns County Environmental Services-Gerber Permit 19.10711.0000
• Stearns County Recorder-Ergen IUP 19.10898.0000

Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6242 through 6265, seconded by Finch, all in favor, motion passed.
Finch made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 9:15 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, SEPTEMBER 8, 2014

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt and Treasurer Karen Weeres were also present. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions or changes to the agenda. Three items were added. Ackerman made a motion to approve the amended agenda, seconded by Finch, all in favor, motion passed.
Minutes were reviewed. Ackerman made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Ackerman, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Ron Wasmund was not present.

Planning Commission Member: Todd Voigt accepted appointment to the planning commission.

Billboard 20546 Woodbine Road (PID# 19.11018.0000): Supervisor Johnson reviewed the site and observed the phone numbers and locations to be blocked out but the sign remains. A follow up inspection was scheduled for August 18 by Wasmund but the Board has no further information from Wasmund. Finch contacted Township Attorney Michael Couri regarding how to proceed if compliance is not achieved and Couri recommended the Township adopt an administrative code enforcement ordinance and an administrative fine schedule. This would allow the township to cite an individual for an alleged ordinance violation and for the party to correct the violation without court action. Members of the Board need time to review the proposed ordinance. Finch will notify Couri to send a letter to the property owner advising him of the impending ordinance and fine schedule. Review at October meeting.

200th Street Speed Limit Signs: Signs have been ordered and are ready for installation. Finch is to contact Gopher State One Call for utility locating, determine sign placement, notify maintenance and arrange for striping. The section of 200th St. under consideration will also be designated a no passing zone.

Vehicles in Right of Way 295 Elderberry Road (PID# 19.11054.0021): The boat and trailer have been taken out of the right of way per Finch. Matter closed.

Pool Fencing Violation (PID #19.10722.0560): Fencing has been completed per Finch. Matter closed.

Lynden Valley Industrial Park Entrance Sign 196th St. E. (PID# 19.10748.0104-0106): Loren Mathison met with Wasmund to discuss installing a business identification monument sign in the easement at the entrance to Lynden Valley Industrial Park. Johnson will follow up with Wasmund.

Blaine Brothers Sign Conditional Use Permit: Clerk Schmidt received email correspondence on September 5, 2014 from a Blaine Brothers representative indicating the applicant is waiting on property owner signatures. Once obtained, he will then file the application.

Fulton Circle Engineering Report: No report received to date from Duffy Engineering.

Long and Crooked Lake Boat Ramp No Parking Signage: Finch has yet to follow up with Lt. Dickhaus regarding the need for additional signage in order to enforce the no parking ordinance. It was again noted that if additional signage is needed, costs should be paid by the Lake Association.

Chris Keske for Bernelda Keske (PID#19.10333.0000): Keske wishes to split a 40 acre parcel, keeping 14 acres with the house and splitting off 26 tillable acres. The 26 acres will be sold as non-buildable and deed restricted. Stearns County has deemed this subdivision administrative in nature and requires the township to issue a Certificate of Compliance. Ackerman informed Keske of the information that must be provided to complete the certificate. If this information is received prior to our next monthly meeting, the certificate of compliance will be considered for issuance at that time.

Tire Solutions Signage: Tire Solutions is interested in possibly participating in the signage at the entrance to Lynden Valley Industrial Park.

County Road 145 Westbound Turn Lanes to 200th St. E. and 197th St. E.: Finch has contacted Jeff Miller, Stearns County Highway Department regarding this issue and will follow up with a letter to Highway Department Director Jodi Teich to request inclusion in Stearns County’s Budget for road improvements.

Clearwater Maintenance Facility / Clean Up Day: Clerk Schmidt is to contact the City of Clearwater to determine plans for future Clean Up Days as a result of solar panels now located at the maintenance facility.

Alder Road Parking Restrictions: Finch made a motion to erect no parking signs the entire length of the inside of Alder Road (away from the water), beginning at County Road 44, Eastbound past 146th Street, to its termination, seconded by Ackerman, all in favor, motion passed. Finch will contact MNDOT regarding proper placement of signage.

Donaghue Drive Asphalt: The Board received a request to repair the road. Finch has reviewed the site and will arrange for repair. The repair will be completed with gravel instead of asphalt.

Pending Minutes Posted to Website: It was suggested that the pending minutes be posted to the website within 2 weeks after the meeting. Ackerman will handle.

Approve Public Hearing Minutes: Johnson made a motion to approve the minutes from the August 18th Ergen Public Hearing, seconded by Ackerman, all in favor, motion passed.

Skramstad Horse Request / Hidden River (PID#19.10722.00508): Stearns County Ordinance would allow a horse on this property in an A-40 but Lynden Township has a more restrictive requirement of 5 acres. Hidden River Association does not allow horses. Ackerman will communicate with Skramstad regarding the variance application process, public hearing requirement, and fee.

Eaglewood and 200th Street Guardrail Repairs: Finch continues to follow up with repairs and will complete the Annual Bridge Inspection report soon. Seal coating for Eaglewood, Woolston Court and 149th Street are under consideration.

Fairfax Road: Finch presented details of damage from storm water to Fairfax Road. Johnson made a motion to authorize expenditure of not more than $12,000 for repair and maintenance of Fairfax Road, seconded by Ackerman, all in favor, motion passed.

Megaobino Auto Recycling: In April, 2014 the Board was informed by Ryan Leaders that another business would be taking over the space previously occupied by Midnight Auto Sales, which received a conditional use permit (CUP). The CUP remains with the property and as long as the new tenant abides by the conditions, a revised CUP is not needed. Clerk Schmidt has issued a Zoning Verification form for Megaobino Auto Recycling. The Board reviewed the junk and salvage definition. If the use is entirely within an enclosed building, it does not meet the junk and salvage definition and can therefore operate under the current CUP.

Meeting Dates: Planning Commission BBQ & Training-Sept 29, 6:00 pm
Monthly Meeting – October 6, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Stearns County Agreement for Assessment Services

Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6210 through 6241, seconded by Finch, all in favor, motion passed.
Ackerman made a motion to adjourn the meeting, seconded by Johnson, all in favor, motion passed. Meeting adjourned at 8:55 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, AUGUST 4, 2014

Those present were Supervisors Anne Ackerman, Jerry Finch and Dave Johnson. Clerk Jenny Schmidt was present. Treasurer Karen Weeres was excused from the meeting. Ackerman opened the meeting at 7:00 p.m. and led the pledge of allegiance.
Ackerman asked if there were any additions or changes to the agenda. Finch made a motion to approve the agenda, seconded by Johnson, all in favor, motion passed.
Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Ackerman, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Ackerman, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Ron Wasmund was present.

Prairie Winds Kennel (Property Identification PID# 19.10823.0501): Clerk to send violation letter instructing cease and desist. Prairie Winds Facebook page has been removed. Matter remains under review to ensure compliance.

Wetland Violation 295 Elderberry Road (PID# 19.11054.0021): Stearns County Soil and Water Conservation District issued a Certificate of Satisfactory Restoration / Replacement on June 16, 2014 in regards to the wetland violation. The building has also been removed from the wetland. The boat and trailer will be relocated out of the right of way by August 8th. Lynden Township Subdivision Ordinance #8, Appendix A Section 100 H allows one (1) driveway per parcel. The second driveway pre-dates the ordinance. Wasmund will follow up.

Billboard 20546 Woodbine Road (PID# 19.11018.0000): Wasmund sent Owner Rick Halls a letter on August 4 indicating preliminary determination is that the canvas constitutes advertisement which is not permitted in a residential zoning district. The letter instructs the owner to remove, reverse or paint over the canvas to eliminate the signage. A follow up inspection is scheduled for August 18. Finch will contact Township Attorney Michael Couri as to how to proceed if compliance is not achieved.

Pool Fencing Violation (PID #19.10722.0560): Wasmund sent owner Christopher Schneider a letter on August 4 summarizing the work needed to correct the violation. Work is underway. A follow up inspection is set for August 25.

Mathison Sign and Vehicles 2128 196th St. E. (PID# 19.10748.0104-0106): Fencing has been completed. Loren Mathison is interested in installing a business identification monument sign in the easement at the entrance to Lynden Valley Industrial Park. Wasmund has had no contact from Mathison to date but will call him about specific placement information and a permit.

Floodplain Regulations – Fulton Circle: Finch contacted Duffy Engineering to discuss issues with the road elevation. Johnson made a motion to allow the expenditure of not more than $2000.00 for Duffy to determine: 1) authority, 2) permission, and 3) cost to prepare an estimate, seconded by Ackerman, all in favor, motion passed. The Township has no intentions of elevating this road at this time.

200th Street Speed Study: Finch had contact with MN DOT Agent Dave Totzke. Totzke indicated there would be no need for a speed study if the Town Board declared by resolution this section of the road to be rural residential. Finch presented a resolution for consideration. Ackerman made a motion to adopt Resolution 2014-03 to declare 200th Street, between Edison Circle (west) and Empire Road rural residential, Johnson amended the motion to include Stearns County Sheriff notification, seconded by Finch, all in favor, motion passed.

Blaine Brothers Sign: Clerk Schmidt notified Blaine Brothers on July 7 and July 11 via email that an off-premise sign requires a Conditional Use Permit according to Stearns County Ordinance #439, section 7.24.5 and Lynden Township Ordinance #7. Nothing has been submitted to date. Schmidt will follow up with Blaine and Planning Commission Chairman Nickolauson.

Larry and Noreen Ergen 16613 County Road 44 (PID#19.10364.0030) and Bob Ergen 1503 Dunmore Circle (PID#19.10898.0000): (Continued discussion from June 4, 2012 meeting). Larry Ergen has now sold his home on County Road 44 and submits his Interim Use Permit requesting authorization to place a modular home, 28×48, on his son’s property at 1503 Dunmore Circle as it is medically necessary for long term care purposes. Ergen is requesting the permit be valid for 20 years or termination upon death. Finch made a motion to waive the site visit, seconded by Ackerman, all in favor, motion passed. Ergen paid the $400.00 fee. A public hearing was set for August 18 at 6:30 p.m. Clerk is to publish notice, send notice to neighbors and post notice at the town hall.

Shooting Complaint: This issue must be dealt with by the Sheriff’s Department. Lynden Township has no jurisdiction regarding firearms.

DNR Burning Hours: A request was made to publish burning hours in an upcoming newsletter. Burning hours are regulated by the DNR and enforced by law enforcement. Burning information is already displayed on the home page of our township website.

Data Practices Act / Legislative Session Laws: Two new laws went in to effect: Chapter 284 which covers access to/release of private data and Chapter 293 which covers the same thing but extends it to any of our contractors.

Solid Waste Hauler Consolidation: An inquiry was made by resident Hample about the possibility of consolidating the township’s waste haulers to lessen traffic, reduce noise and cost savings. After discussion, the Board does not intend to pursue the request.

Long and Crooked Lake Boat Ramp No Parking Signage: Ackerman received a complaint that there have been more than the 3 allowed vehicles parked at the landing. Ackerman contacted a Sheriff Deputy to discuss enforcement of the no parking ordinance. The Deputy indicated more signage was needed. Finch will follow up with Lt. Dickhaus. Ackerman noted that if any additional signage is needed, costs should be paid by the Lake Association.

Election Judge Wages: Stearns County recently conducted a study regarding wages. We are paying $10.00 per hour which is under the average of $10.25. This issue will be reviewed at the March reorganization meeting in 2015.

Planning Commission – Todd Voigt: Finch will inform Voigt of his appointment to the planning commission and invite him to the August 25th BBQ.

Meeting Dates: Planning Commission BBQ & Training-August 25, 6:00 pm
Monthly Meeting – September 8, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Clear Valley Business Advertisement
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6196 through 6209, seconded by Johnson, all in favor, motion passed.
Johnson made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 9:17 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, JULY 7, 2014

Ackerman asked if there were any additions or changes to the agenda. Three items were added. Ackerman made a motion to approve the amended agenda, seconded by Johnson, all in favor, motion passed.

Minutes were reviewed. Johnson noted the town hall blinds were donated. Ackerman made a motion to approve the corrected minutes, seconded by Finch, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Ron Wasmund was not present.

Prairie Winds Kennel (Property Identification PID# 19.10823.0501): Under review.

Wetland Violation 295 Elderberry Road (PID# 19.11054.0021): No update as Wasmund was not present.

Structure/Billboard 20546 Woodbine Road (PID# 19.11018.0000): No update as Wasmund was not present. Finch is to contact Township Attorney Michael Couri for his legal opinion on how to pursue this.

Pool Fencing Violation (PID #19.10722.0560): Township Attorney Michael Couri recommends making personal contact with the property owner. Wasmund is to make contact and keep the Board informed.

Mathison Sign and Vehicles 2128 196th St. E. (PID# 19.10748.0104-0106): Fencing has been completed. Ackerman spoke with Loren Mathison and discussed the easement at the entrance to Lynden Valley Industrial Park for placement of a business identification monument sign. Mathison expressed interest in installing such a sign and is to contact Wasmund for specific placement information and a permit.

Floodplain Regulations – Fulton Circle: Finch will contact either the Federal Emergency Management Agency (FEMA) or SCES to discuss issues with the road elevation. The Township has no intentions of elevating this road at this time.

200th Street Speed Complaint: The MNDOT speed study is underway. Finch is to update resident Tammy Tetrich.

Blaine Brothers Sign: Clerk Schmidt is to notify Blaine Brothers that an off-premise sign requires a Conditional Use Permit according to Stearns County Ordinance #439, section 7.24.5 and Lynden Township Ordinance #7.

Election Judges: Ackerman made a motion to approve the attached list of election judges for the upcoming August primary and November general elections, seconded by Finch, all in favor, motion passed.

196th Street Road Issues: Finch will contact Erin Hausauer at Stearns County Emergency Management to determine if financial assistance will be available to fund the repair of the washout created by significant rainfall and flooding.

Telcom – Bob Muller: Muller requests permission to erect a 10×30 portable building that would be located between the screened-in fence and driveway. Wasmund is to review the request and determine what is needed to issue a permit.

Planning Commission Todd Voigt: Johnson made a motion to appoint Todd Voigt to the Planning Commission, seconded by Finch, all in favor, motion passed. Finch will inform Voigt.

Meeting Dates: Planning Commission – As needed
Monthly Meeting – August 4, 7:00 pm
Planning Commission Training – August 25, 6:00 pm

Correspondence: Correspondence was reviewed which included:
• Stearns County Recorder-Moeller Variance Granted 19.110025.0000
• Stearns County Auditor-New address 723 Cascade Rd 19.10377.0004
• Inspectron-Kennel inspections for Berg, Tails of Gold, Ruffs
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6174 through 6195, seconded by Finch, all in favor, motion passed.

Finch made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 8:02 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, JUNE 2, 2014

Ackerman asked if there were any additions or changes to the agenda. Two items were added. Ackerman made a motion to approve the amended agenda, seconded by Finch, all in favor, motion passed.

Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Ackerman, all in favor, motion passed.
Treasurer’s report by Karen Weeres was reviewed.

Finch made a motion to accept the treasurer’s report, seconded by Johnson, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Ron Wasmund was present at the meeting.

Prairie Winds Kennel (Property Identification PID# 19.10823.0501): Under review.

433 Beachwood Road Variance Application (PID# 19.10711.0000): A public hearing was held on May 19, 2014. Both the owner and the applicant (contractor) failed to appear. Upon review of records, it was determined that mailed notice to the owner was returned as undeliverable, but notice to the contractor was never sent. Published notice was completed pursuant to law. The Board denied the application and the findings support their decision. Property owner John Gerber contacted Ackerman and requested an opportunity to plead his case and/or asked for a refund. Ackerman feels the lack of personal notification was a tremendous oversight on our part, and thinks a partial refund would be appropriate. Johnson believes service was complete based on publication and mailed notice to the address listed in the Stearns County records. After discussion, clerk Schmidt is to notify Gerber that his request was denied.

Wetland Violation 295 Elderberry Road (PID# 19.11054.0021): Stearns County Environmental Services (SCES) and the owner are working to restore the wetland to its natural state. There are two other issues the Township needs to address: a structure near the swamp and an additional driveway with many vehicles. Wasmund will contact the owner and keep the Board informed.

Mathison Sign and Vehicles 2128 196th St. E. (PID# 19.10748.0104-0106): Ackerman did not send a letter as indicated in the May minutes, but instead called owner Loren Mathison to discuss the violations. Mathison indicated he has purchased fencing material to screen the vehicles and he hopes to have it installed in the next 30 days. Discussion was held regarding a common area in the entrance to Lynden Valley Industrial Park for placement of a business identification monument sign. Mathison expressed interest in installing such a sign and is to contact Wasmund for specific information and a permit.

20546 Woodbine Road (PID# 19.11018.0000): The Board received a complaint questioning the lean-to attached to the shed. Wasmund indicates a tarp is being used to enclose the lean-to and questions whether this tarp could be construed as a billboard. This property is zoned A-40 but must adhere to residential standards. Finch is to contact Township Attorney Michael Couri for his legal opinion on how to pursue this.

18939 County Road 44 Horse Violation (PID#19.10292.0000: Per Finch, the horses are no longer on the property and this matter has been resolved.

Pool Fencing Violation (PID #19.10722.0560): Finch is to contact Couri as the last correspondence we have is from August, 2013.

Floodplain Regulations – Fulton Circle: A structure that is currently in a floodplain can remain, but if that structure is destroyed, it cannot be rebuilt even within the same footprint unless it meets elevation requirements. That property would then be considered unbuildable. Portions of Fulton Circle are within the floodplain. Finch will contact either the Federal Emergency Management Agency (FEMA) or SCES to discuss issues with the road and the possibility and potential impact of building it up to meet elevation specifications.

200th Street Speed Complaint: Residents on this street are requesting a lower speed limit. Finch has made contact with Totzke from MNDOT to commission a speed study.

Approve Meeting Minutes: May 6th Board of Equalization and May 19th public hearing minutes were reviewed. Johnson made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.

Annual Bridge Inspection: Finch is continuing work on this project.

Website Information: Johnson requested that the year-to-date building permit report and the monthly treasurer’s report be added to our website. Ackerman will contact Web Administrator Karolyn Boucher.

Clearwater Lake Fishing Tournament: This access is not located in Lynden Township. Clerk Schmidt is to inform Stearns County Sheriff’s Department (SCSD) and the applicant to contact Fairhaven Township.

Johnson requests permission to erect donated blinds for the Lynden town hall windows. Ackerman made a motion to approve the request, seconded by Finch, all in favor, motion passed.

Meeting Dates: Planning Commission – As needed
Summer Short Course – June 16
Monthly Meeting – July 7, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Township Population Estimates
• Stearns County Ordinance #439 Amendments
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6151 through 6173, seconded by Johnson, all in favor, motion passed.

Finch made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 8:46 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, MAY 5, 2014

Ackerman asked if there were any additions or changes to the agenda. One item was added. Finch made a motion to approve the amended agenda, seconded by Johnson, all in favor, motion passed.

Minutes were reviewed. Johnson made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Ackerman, all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Ron Wasmund was present at the meeting.

Prairie Winds Kennel (Property Identification PID# 19.10823.0501): Clerk received a written response to our April 18, 2014 inquiry regarding a possible business violation from Jill Young, a copy of which is attached to these minutes.

433 Beachwood Road Variance Application (PID# 19.10711.0000): The Planning Commission completed a site visit on May 2 and will have findings of fact prepared for the Board’s review. A Public Hearing is set for Monday, May 19, 2014 at 7:00 p.m. Clerk is to publish, post, and send a copy of the notice to neighbors.

Resolution 2014-02 Township Election Polling Place Hours: Ackerman made a motion to adopt Resolution 2014-02 setting the voting hours for township elections to be 2:00 p.m. to 8:00 p.m., seconded by Johnson, all in favor, motion passed.

Annandale Fire Contract: Ackerman made a motion to approve the Annandale Fire Contract through December 31, 2015, seconded by Johnson, all in favor, motion passed. Chair and Clerk signed the original. Clerk is to forward to the City of Annandale to obtain their signature.

Plum Creek Water Quality Project: Johnson made a motion to authorize expenditures for this project, not to exceed $4000.00, seconded by Ackerman, all in favor, motion passed.

Land Split Inquiry 15526 County Road 44 (PID# 19.10416.0000): Not present. No action taken.

Driveway 18551 17th Ave E (PID# 19.10823.0503): Wasmund visited the site prior to tonight’s meeting. The owner must correct the culvert in the right of way, but as there was no storm water plan filed with this plat, we cannot compel a change in the culvert on private property.

Wetland Violation 295 Elderberry Road (PID# 19.11054.0021): Finch received information from Stearns County Environmental Services (SCES) staff member Greg Bechtold. Bechtold indicated he met with the owner in May of last year. The owner at that time voluntarily agreed to restore the wetland to its natural state. The follow up visit showed no compliance so SCES is proceeding with enforcement. There are two other issues the Township needs to address: a structure near the swamp and an additional driveway with many vehicles. Wasmund will make contact with the owner and keep the Board informed.

Mathison Sign and Vehicles 2128 196th St. E. (PID# 19.10748.0104-0106): Johnson will provide Ackerman with pictures. Ackerman will draft a letter. Clerk will send letter out inviting Mathison to our next monthly meeting.

New Business 2103 196th St. E (PID# 19.10748.0124): This is a permitted use. Wasmund will obtain a permitted use form for our files.

20546 Woodbine Road (PID# 19.11018.0000): The Board received a complaint questioning the lean-to attached to the shed. Wasmund will check if the issued permit included this structure. Wasmund will also check on a possible billboard and semi-truck on the property.

Outdoor Recreation Facility: Finch referred the inquiry about building an obstacle course to SCES. It is considered a provisional use subject to performance standards.

Road Tour Follow-Up: Minutes were provided to the Board, Ron Wasmund, and Gary Schmidt for action.

Meeting Dates: Planning Commission-May 2 Site Visit Completed
Local Board of Appeals-May 6, 7:00 pm
Monthly Meeting-June 2, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Township Legal Seminar
• Variance Application for PID# 19.10711.0000
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6133 through 6150, seconded by Finch, all in favor, motion passed.

Ackerman made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 8:52 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, APRIL 7, 2014

Ackerman asked if there were any additions or changes to the agenda. Johnson made a motion to approve the agenda, seconded by Finch, all in favor, motion passed.

Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Ackerman, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Johnson made a motion to accept the treasurer’s report, seconded by Finch all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Ron Wasmund was not present at the meeting due to illness.

Hidden River A-40 Zoning Designation: Stearns County #439 states that even though the area is zoned A-40, they must adhere to R-1 standards due to the lot sizes. The Board discussed the fact that the Hidden River covenants specifically prohibit horses and the enforcement of the covenants is the responsibility of the Association. A letter will be sent to Bob Broich explaining the reasoning behind the A-40 zoning.

Annual Bridge Inspection Report: Supervisor Finch is handling this and will let Clerk Schmidt know when it is complete so the forms can be filed.

Annandale Fire Contract: Clerk Schmidt received the proposed contract from Annandale on 2/28/14. Proposed contract submitted to township attorney Michael Couri for review.

Township Election Polling Place Hours: MN Statute 205.175 allows a township, by resolution, to amend the polling place hours. This issue was discussed at the Annual Meeting. Johnson made a motion to amend the polling place hours on Township election days to 2:00 p.m. to 8:00 p.m., seconded by Finch, all in favor, motion passed. Schmidt will draft a proposed resolution.

Projector Purchase: James Kantor recommends the Dell M110 projector. Johnson made a motion to authorize the purchase of the Dell M110 projector for Lynden Township, amount not to exceed $400, seconded by Ackerman, all in favor, motion passed.

Ryan Leaders Business inquiry (Property Identification PID #19.10674.0404): Leaders currently has a Conditional Use Permit (CUP) for this property and is looking to bring another dealer in. This dealer would strictly conduct internet sales with no outside sales. The Board informed Leaders that as long as this new dealer adheres to all the conditions of the CUP, he does not need a new permit. The township needs the Dealer’s License Number once it is obtained from the State. A copy of the CUP with the conditions was provided to him. Leaders may be contacting the clerk for signatures as needed.

433 Beachwood Road Accessory Building (PID #19.10711.0000): Though Beachwood is a private road, Lynden Township has permitting authority. If the party chooses to apply for a variance for the setback from the road, Brian Nickolauson will review the application.

21236 Franklin Road Inquiry (PID #19.10723.0065): An inquiry was received regarding a welfare check at this property. The party should contact the Stearns County Sheriff’s Department. Lynden Township will have no involvement.

Lynden Valley Industrial Park Grading Plan (PID #19.10748.0017-0019): Finch has reviewed the property and plan and indicates there is no need to revise the overall storm water plan, nor is there a need to vacate the easement. Storm water will be contained on this property.

Business Violation (PID #19.10823.0501): Johnson made a motion to authorize Chair Ackerman and Clerk Schmidt to send a violation letter, seconded by Finch, all in favor motion passed.

Kennel Standards: A preliminary inquiry was received about possibly amending the zoning ordinance to allow a greater number of animals at a boarding kennel. This would be handled through the County.

Crime in Industrial Park: Finch has requested the Stearns County Sheriff’s Department visit this area more often, which they agreed to do. Johnson will also contact business owners with suggestions on private protection.

Labor for April 26th Township Cleanup: Gary Schmidt is available to work. Other possible workers will be contacted.

Approve Meeting Minutes: Johnson made a motion to approve minutes from the Board of Audit, Budget, Canvass, and Reorganization meetings, seconded by Finch, all in favor, motion passed.

Weed Inspection Training: Johnson completed training on April 2, 2014.

Meeting Dates: Planning Commission-As needed
Road Tour – April 19, 8am
Monthly Meeting-May 5, 7 pm
Local Board of Appeals-May 6, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Stearns County Environmental Services – Site Permit
• Stearns County Environmental Services – Public Hearing Ordinance #499
• Town Officer Association – Semi annual meeting
• Bob Broich – Hidden River zoning
• City of Annandale – Fire Contract
• Clearwater Library – Annual Report
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6102 through 6132, seconded by Finch, all in favor, motion passed.

Finch made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 8:32 p.m.
Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
ANNUAL MEETING, MARCH 11, 2014

Township Clerk Jenny Schmidt called the meeting to order at 8:00 p.m. and led the pledge of allegiance. Karolyn Boucher made a motion to elect Brian Nickolauson to moderate the annual meeting, David L. Johnson seconded the motion, all in favor, motion passed.

Minutes of the previous year’s annual meeting were available to all residents in attendance. Wayne Ethan made a motion to waive the reading of the minutes from the previous year, seconded by Gary Stang, all in favor, motion passed. Anne Ackerman made a motion to approve the minutes, seconded by Rob Schmidt, all in favor, motion passed.

The 2013 treasurer’s report was available for review. Clerk Jenny Schmidt presented highlights of the report. The annual audit was completed on February 27th and all accounts balanced with the Annandale Bank statements. Schmidt reviewed the bank accounts including the checking account which is used for everyday expenses and has a balance of $387,738 and the savings account which constitutes the asphalt roads fund which has a balance of $232,667. Revenue is even overall but income from the levy is down as we received no income from back taxes this year. Other income continues to come in such as court fines and grant reimbursements, but was up due to insurance reimbursement for the town hall roof, federal storm damage assistance and refund of an Annandale Fire overpayment. We had no public hearings in 2013 vs. five in 2012. Expenditures were up over 11% which was primarily driven by higher snow removal costs. Less money was spent on gravel but more on mowing, brushing and tree trimming. A motion was made by David L. Johnson to accept the treasurer’s report, seconded by Gary Stang, all in favor, motion passed.

Rob Schmidt made a motion to waive the reading of all checks written and received in 2013, seconded by Robert Foss, all in favor, motion passed.

Newspaper: We are currently using the St. Cloud Daily Times and Clearwater Tribune, plus posting meeting notices at the township hall and posting them on the Township website. John Austin made a motion to retain the papers, Jerry Finch seconded the motion, all in favor, motion passed.

Attorney: Couri & Ruppe, P.L.L.P. has represented Lynden Township again this past year. Approximately $1838 was paid in 2013 for this representation. Tim Terway made a motion to retain Couri & Ruppe, P.L.L.P. as the Township Attorney, seconded by Robert Foss, all in favor, motion passed.

Depository of Funds: The Township utilizes Annandale Bank. John Austin made a motion to retain Annandale Bank, seconded by Dick Nohner, all in favor motion passed.

Recycling Service: Allied Waste Services has provided the Township’s recycling service for several years. This line item remains our greatest general government expense. We have a 75% participation rate for this service. Clerk Schmidt requested a quote from Randy’s Sanitation for comparison; they declined to submit a quote. A motion was made by David L. Johnson to retain Allied Waste (which is now under the name of Republic) as the recycling service, seconded by Wayne Ethan, all in favor motion passed.

Clearwater Public Library: Anne Ackerman made a motion to support the Clearwater Public Library with an annual donation of $2000, seconded by Dick Nohner, all in favor, motion passed.

Annandale Fire: Dave Hartley, Assistant Chief, represented the Annandale Fire Department. The Department has 24 members. They responded to 174 total calls in 2013, 9 of which were in Lynden Township: 7 medical, 1 grass fire, and 1 faulty smoke detector. The Department anticipates a truck replacement in 2016 but no increase is requested for 2015. They are requesting $9418 from Lynden Township, which is no change from last year.

Clearwater Fire: Greg Verootis, Captain, represented the Clearwater Fire Department. They responded to 212 total calls in 2013, 47 of which were in Lynden Township: 35 medical, 1 grass fire, 3 structure fires, and 8 calls on the freeway. The budget request for 2015 is $59,291.06.

Clearwater Historical Society: Karolyn Boucher offered handouts and reported the society is growing and continues to gather information. The website is operational, the bylaws are complete, the steering committee is formed, the 501(c)(3) designation is pending, and a grant has been received from Wright-Hennepin to put toward a TV/DVD player. They have applied for funding from the Clearwater Legion in hopes of creating an orienteering program for children. Donations such as a musket, revolver and motor have already been received. They continue to display items at the Clearwater Library. Watch for more information for upcoming events such as a history tour, tour of century farms and volunteer opportunities.

Plum Creek Watershed: Jerry Finch attended training and is now a Certified Watershed Specialist. Finch is spear-heading a project to improve the water quality of Plum Creek. The Minnesota Pollution Control Agency has determined the creek is impaired with e-coli bacteria. This impairment could be due to our habits, land use practices, livestock, pet waste and/or wildlife. There are 11 lakes that may be affected as they are part of the Plum Creek watershed. Finch has mobilized volunteers from five different areas of the watershed. Residents raised concerns about the City of St. Cloud spreading by-products from the sewage treatment plant in these areas and the water flow through the Stearns County ditches. Discussion will continue at a meeting which is scheduled for Monday, March 24, 2014 at 7:00 p.m. at the Lynden Township Hall. Finch is requesting additional volunteers for this project.

The group was entertained by a photographic presentation by township resident Ken Bachofer, a Minnesota Master Naturalist.

Anne Ackerman presented the annual township information and update:

Township Website: Thank you to Webmaster Karolyn Boucher for her management of the township’s website (www.lyndentownship.org). We have had over 135,000 visitors, 36,000 more than last year.

Ackerman reviewed upcoming important dates: Township Clean Up will be Saturday April 26th and the Tax Equalization meeting will be held Tuesday, May 6th at 7:00 p.m. by appointment. Call the County Assessor for appointments. This is the forum where residents can appeal improper assessments.

Dave Johnson was thanked for his work securing a $1000 grant to help pay for Clean Up day. Jerry Finch was thanked for his work securing federal reimbursement of our clean up costs from the June storms.

Ackerman addressed the possibility of reducing polling place hours for township elections. Polls are currently open 7 a.m. – 8 p.m. The proposed hours are 4 p.m. – 8 p.m. In addition, Ackerman explained that Clearwater Township is considering constructing a satellite fire station and has met with representatives from the township and the city of Clearwater. This facility would be located by the Clearwater Township Hall on land owned by Clearwater township and would be outfitted with existing Clearwater Fire Department equipment and staffed with current personnel. If Lynden Township chose to participate, the satellite station would cover the southern portion of the township currently served by the Annandale Fire Department. Comments and feedback on these topics should be directed to any Board member.

Stearns County has changed Ordinance #439 to allow the raising of chickens in some residential areas. The Township has revised our ordinance to reflect the County’s changes. If you are interested in becoming a Planning Commission member, please contact any member of the Board or Planning Commission.

We received no conditional use permit or variance applications in 2013. There were 63 total building permits issued in 2013, including 3 new single family homes and 1 new commercial construction permit. Permit income is down 25% at $4500.

Ackerman presented reports on both the asphalt and gravel roads. Gravel was added to Franklin Road, 222nd Street, 208th Street, 161st Street, 146th Street, Craigway Road and 13th Avenue. Dust control has continued success. Tree trimming and ditch brushing was done. Asphalt crack filling was completed and the culvert on Eaglewood Road was repaired. Donahue Drive was also repaired, but continues to have issues. Our asphalt road fund balance is at $232,667. Some existing asphalt roads will need repairs soon. Road counts continue to show no roads warrant asphalt. Any proposed tarring project would need to be driven by a petition of at least 35% of abutting property owners. Ackerman explained that road signs will be replaced at the end of their useful life to meet reflectivity standards. Posts will also be replaced with an approved break-away design.

Ackerman presented the proposed levy as follows:
YEAR 2015 PROPOSED LEVY
Road and Bridge $ 125,000
Snow Removal $ 25,000
General Government $ 90,000
Annandale Fire $ 9,418
Clearwater Fire $ 59,291
Asphalt Roads $ 40,000
Total $ 348,709

The overall proposed levy for 2015 reflects a decrease of -0.8%. This is the lowest proposed levy since 2006. John Austin made a motion to approve the levy as presented, seconded by Robert Foss, all in favor motion passed.

Election results were announced as follows:
Number of voters: 45 signatures on the polling place roster.
Candidate: David L Johnson (Supervisor) Votes Received: 45
Candidate: Jenny Schmidt (Clerk) Votes Received: 45

David L. Johnson won the term for Supervisor and Jenny Schmidt won the Clerk’s term.

The Annual Meeting for 2015 will be held Tuesday, March 10, 2015.

David L. Johnson made a motion to adjourn the meeting, seconded by David M Johnson, all in favor, motion passed. The meeting was adjourned at 9:41 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Brian Nickolauson, Moderator

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, MARCH 3, 2014

Ackerman asked if there were any additions or changes to the agenda. One item was added to the agenda. Ackerman made a motion to approve the amended agenda, seconded by Johnson, all in favor, motion passed.

Minutes were reviewed. Johnson made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Johnson all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Wasmund was excused from the meeting as there we no outstanding issues.

Clearwater Satellite Fire Station: Clearwater Township has indicated they plan to pursue the project even without Lynden Township’s involvement. They are researching potential costs and funding options for the proposed facility. Ackerman and Finch will continue to attend meetings but the township is not prepared to make a commitment to this project.

Recycling Expense: Clerk Schmidt made contact with Randy’s Sanitation in February. They declined to submit a bid for the township recycling.

Election Sign for Town Hall: Johnson made a motion to authorize expenditure of not more than $75 for a “Vote Today” sign, seconded by Ackerman, all in favor, motion passed.

Annual Meeting Planning: Johnson made a motion to authorize expenditure of not more than $350 for the purchase of a projector, seconded by Ackerman, all in favor, motion passed. Johnson made a motion to authorize expenditure of not more than $150 for baked goods and supplies for the annual election and annual meeting, seconded by Ackerman, all in favor, motion passed.

Township Newsletter: Editor Karolyn Boucher raised concern regarding the accuracy of the mailing labels and the cost associated with mailing. Johnson is to review possible more efficient options, including bulk mailing.

Hidden River A-40 Zoning Designation: The Board received a written request from resident Bob Broich to update the zoning map to reflect the Hidden River development as residential. Though the area is zoned A-40, the lot sizes dictate that residential standards must be followed, as stated in Stearns County Ordinance 439, section 9.3.10 C. Ackerman will follow up with Angie Berg of Stearns County Environmental Services to determine why this information wasn’t conveyed to a resident. Finch will correspond with Broich.

Annual Bridge Inspection Report: Stearns County Public Works has notified us of a deficiency they found on the bridge on 200th Street in Lynden Township. Finch will review the report and take the necessary steps to ensure all requirements are met. Clerk Schmidt will notify the highway department when compliance is achieved.

Annandale Fire Contract: Clerk Schmidt received the proposed contract from Annandale on 2/28/14. The contract will be submitted to township attorney Michael Couri for review.

Township Election Polling Place Hours: MN Statute 205.175 allows a township, by resolution, to amend the polling place hours. This issue will be discussed at the annual meeting.

Town Hall Septic Repairs: The repair is complete. Finch submitted billing from Roto Rooter in the amount of $450.

Board of Appeals Training: Finch made a motion to authorize Chair Ackerman to attend training and authorize payment of time and mileage, seconded by Johnson, all in favor, motion passed.

Meeting Dates: Planning Commission-As needed
Annual Elections-March 11, 7:00 am-8:00 pm
Annual Meeting-March 11, 8:00 pm
Canvass/Reorganization-March 12, 5:30 pm
Short Course-March 25
Monthly Meeting-April 7, 7:00 pm
Urban Short Course-April 24
Spring Clean Up-April 26
Local Board of Appeals-May 6, 7:00 pm

Correspondence: Correspondence was reviewed which included:
• Stearns County Auditor- Middendorf property sale 19-10983.0000 (Finch) Paperwork was completed to recertify the special assessment against the parcel.
• Stearns County Highway Department – Public hearing 3/20/2014
• Stearns County Environmental Services – Site Permit Westrum 19.10658.0000
• Stearns County Environmental Services – 2014 Score Grant (Johnson)
• Stearns County Ag – Noxious Weeds (Johnson)
• Stearns County Public Works – Annual Bridge Inspection (Finch)
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6087 through 6101, seconded by Johnson, all in favor, motion passed.

Ackerman made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 8:19 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, FEBRUARY 3, 2014

Ackerman asked if there were any additions or changes to the agenda. Johnson made a motion to approve the agenda, seconded by Ackerman, all in favor, motion passed.

Minutes were reviewed. Ackerman made a motion to approve the minutes, seconded by Finch, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Ackerman all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Ron Wasmund was present. Temporary signs were discussed as Jim Glenn from Outlet Recreation has inquired. The Board and Wasmund agreed that temporary signs would be allowed up to four times per year. Wasmund will collect a $30 fee for each request and perform a physical check to verify compliance with the ordinance.
Wasmund explained proposed changes to the MN building code which would require sprinklers to be installed in any new home over 4500 square feet.

8th Avenue Drain Tile: Finch indicates Harold Hinkemeyer and Jerry Schmidt are no longer going forward with the project.

Clearwater Fire Contract: Johnson made a motion to authorize clerk Schmidt and Chair Ackerman to sign the proposed Addendum to the City of Clearwater Fire Contract, seconded by Ackerman, all in favor, motion passed.

Campground Expansion: Stearns County Ordinance # 439, section 4-8 B states if expanding storage, lodging or living quarters, then a Conditional Use Permit (CUP) is necessary. If the expansion is to comply with requirements for handicapped accessibility, then no CUP is necessary, just a building permit from the township.

Clearwater River Watershed Grant Support Request: Finch will reply to this request.

Newsletter: Wasmund, Ackerman, Finch, Johnson and Boucher will submit proposed articles to editor Karolyn Boucher by February 18, with a publication date of February 25.

Annual Meeting Planning: Weeres will research sign rental. Ackerman has contacted Ken Bachofer for a slide presentation and will put the meeting presentation on a jump drive. Finch will also have a presentation regarding Watershed issues. Kantor is to obtain a projector. Schmidt is to arrange for coffee and cookies.

Recycling Expense: Clerk Schmidt is to obtain quotes from another vendor.

Meeting Dates: Planning Commission-As needed
Annandale Fire Commission-February 18
Clearwater Satellite Fire Station-February 24, 6:30 pm
Audit/Budget-February 27, 6:00 pm
Monthly Meeting-March 3, 7:00 pm
Annual Elections-March 11, 7:00am-8:00 pm
Annual Meeting-March 11, 8:00 pm
Canvass/Reorganization-March 12, 6:00 pm
Short Course-March 25
Urban Short Course-April 24
Spring Clean Up-April 26
Local Board of Appeals-May 6, 7:00 pm
Johnson made a motion to authorize the Board, clerk and treasurer to attend above courses and to authorize payment of registration fees, time and mileage, seconded by Finch, all in favor, motion passed.

Correspondence: Correspondence was reviewed which included:
• Stearns County-Updated Ordinance #439
• Excel Energy – rate increase
Ackerman made a motion to accept the correspondence, seconded by Johnson, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6074 through 6086, seconded by Johnson, all in favor, motion passed.

Johnson made a motion to adjourn the meeting, seconded by Ackerman, all in favor, motion passed. Meeting adjourned at 8:36 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair

LYNDEN TOWNSHIP, STEARNS COUNTY
MONTHLY MEETING, JANUARY 6, 2014

Ackerman asked if there were any additions or changes to the agenda. Johnson made a motion to approve the agenda, seconded by Ackerman, all in favor, motion passed.

Minutes were reviewed. Finch made a motion to approve the minutes, seconded by Johnson, all in favor, motion passed.

Treasurer’s report by Karen Weeres was reviewed. Finch made a motion to accept the treasurer’s report, seconded by Ackerman all in favor, motion passed.

Review of Building Permits (Ron Wasmund, Inspectron): Township Building Official Ron Wasmund was excused.

Jerry Konz – J.K. Landscaping: Konz has purchased three (3) one (1) acre lots in Lynden Valley Industrial Park to relocate his landscaping business. He intends to have a maintenance and storage building on the property but would also have outside storage for material and equipment. Screening was discussed, and it was noted that natural vegetation can be utilized for screening as long as the opacity requirements are met. It is possible in the future there would be office space, retail sales and a display area but Konz is not submitting a conditional use permit (CUP) application at this time. The Board informed Konz they have no jurisdiction over septic and that the storm water plan had been approved with the original development plan. A culvert is not required as there is no ditch on this site.

Pool Fencing Violation (PID #19.10722.0560): Per Township Attorney Michael Couri, this issue will not proceed until spring.

Clearwater Satellite Fire Station: Finch has requested legal advice from Couri about how a possible satellite station could proceed so that the Board will be prepared. This issue will be addressed at the annual meeting.

Clearwater Fire Contract: Clerk Schmidt is to contact the City of Clearwater requesting they draft the suggested addendum to the contract so the Board can review it on February 6th.

Absentee Ballot Board: Resolution 2014-01 was reviewed. Ackerman made a motion to approve Resolution 2014-01, appointing an absentee ballot board for the March 2014 elections, seconded by Finch, all in favor, motion passed.

Town Hall Rentals: Clerk is to return damage deposits being held for the month of December. Any future rentals must specifically acknowledge that no alcohol use is permitted.

8th Avenue Drain Tile: Harold Hinkemeyer and Jerry Schmidt are putting in drain tile under 8th Avenue. Finch is meeting with Stearns County and the two parties to review their proposed plan. He will consult with Couri as to whether a legal agreement and financial guarantee should be required.

Meeting Dates: Planning Commission-As needed
Monthly Meeting-February 3, 2014, 7:00 pm
Clearwater Satellite Fire Station Meeting-February 10, 6:30 pm

Correspondence: Correspondence was reviewed which included:
• University of MN Certificate-Finch
• Stearns County Environmental Services-Gerald Duncan Interim Use Permit
Ackerman made a motion to accept the correspondence, seconded by Finch, all in favor, motion passed.

Bills were reviewed. Ackerman made a motion to accept the bills and authorized payment utilizing check numbers 6054 through 6073, seconded by Finch, all in favor, motion passed.

Johnson made a motion to adjourn the meeting, seconded by Finch, all in favor, motion passed. Meeting adjourned at 7:53 p.m.

Respectfully submitted,

Jenny Schmidt, Clerk
Anne Ackerman, Chair