2022 Board Minutes

LYNDEN TOWNSHIP BOARD
MONTHLY MEETING MAY 2, 2022
2022-05-02 Monthly Meeting


2022-04-19 PH-Variance Donald Hagmann


2022-04-12-Tax Equalization


2022-04-04 Monthly Meeting


LYNDEN TOWNSHIP BOARD REORGANIZATIONAL MEETING
MARCH 17, 2022

Those present were Supervisors Dave Johnson, Dennis Niemi, Tom Plaggerman, Treasurer Jean Schermer and Clerk Jenny Schmidt.  The meeting was called to order by Chair Johnson at 6:00 p.m. and led the Pledge of Allegiance.  The clerk administered the oath of office to Supervisor Plaggerman and Clerk Schmidt since the contest period has ended.  The transfer of town records between former Treasurer Torgersen and current Treasurer Schermer is complete.  We have no administrative policies to amend, and Treasurer Schermer confirms she has reviewed all financial Policies and Resolutions.  Ordinance and Resolution books are at the town hall for viewing.  The towns annual report will be submitted by Treasurer Schermer by March 31 as required.  The Board is aware of the 60 day time requirement for planning application decisions.  The conflict of interest process was reviewed.  Our regularly scheduled monthly meetings will remain as is (on the 1st Monday of the month) and adjusted as needed.

Niemi made a motion to appoint Johnson to the Chair position, seconded by Plaggerman, 2 in favor, Johnson abstains, motion passed. Johnson made a motion to appoint Niemi to the Vice-Chair position, seconded by Plaggerman, 2 in favor, Niemi abstains, motion passed.

Discussion held regarding the compensation fee schedule and the consultant fee.  We have not used a consultant in several years so that should be stricken.  Johnson suggested we clarify mileage to mileage reimbursement.  Johnson will also speak with Pat Voigt in re town hall cleaning.  Johnson made a motion to approve compensation as modified (strike consultant and clarify mileage) for 2022 effective March 17, 2022, seconded by Plaggerman, all in favor, motion passed.

Results of compensation discussion are as follows:

Fee                    Training/Extra Work             Salary

Town Board Chair                              $60/Meeting                $20/Hour                     $125/Month

Supervisors                                         $60/Meeting                $20/Hour                     $75/Month

Clerk                                                    $50/Meeting                $15/Hour                     $7,200/Year

Treasurer                                            $50/Meeting                $15/Hour                     $4,800/Year

Deputy Clerk                                      $50/Meeting                $15/Hour

Deputy Treasurer                                $50/Meeting                $15/Hour

Clerk Starting Salary                           $50/Meeting                $15/Hour                     $4,000/Year

Treasurer Starting Salary                   $50/Meeting                $15/Hour                     $3,000/Year

Planning Commission Chair               $60/Meeting                $20/Hour

Planning Commission Members         $50/Meeting                $15/Hour

Planning Commission Admin.            $50/Meeting                $20/Hour                     $ 75/Month

Moderator Fee                                    $60/Meeting

Head Election Judge                                                              $20/Hour

Election Judges                                                                      $15/Hour

Maintenance Person                                                               $25/Hour

Lawn Mowing Service                        $35/Mow

Cleaning Person                                                                     $15/Hour

Mileage Reimbursement                     Current IRS rate

Hall Rental: Key, Contract&Cleaning $15/Rental

In addition to statutory duties, Township Supervisors, Clerk and Treasurer have the following responsibilities:
The Clerk is responsible for recycling, office supplies, assessment Searches paid at the rate of $15, and payment of expense claims (excluding payroll, taxes and PERA).
The Treasurer is responsible for payment of payroll claims, taxes, and PERA claims, and the issuance of W-2’s, 1099’s, tax reporting, filing of State Auditor’s Report, and PERA reports.
Clerk or Treasurer can bill for any non-statutory duties performed as extra work.
Clerk is to prepare and send draft agenda to the Board 1 week prior to the meeting.  Agenda additions are due no less than 48 hours of the posting deadline so the Clerk can post the agenda to the web on the Thursday before the Monday meeting.
Supervisor Plaggerman is the primary contact for animal control, liaison for the township’s Building Inspector and liaison for Clearwater Fire Dept.
Supervisor Niemi is Vice Board Chair and is the primary contact for roads, Driveway Permits, Clearwater Watershed District, liaison for Annandale Fire Dept. and maintenance issues of the Town Hall building, including but not limited to bug control, rug cleaning, water and septic issues.
Supervisor Johnson is Board Chair and the primary contact for road signage issues, weed inspection and Right of Way Permits.
Gary Schmidt is in charge of designated maintenance, light brushing and installation of township road signs.

Johnson made a motion to approve duties as indicated in addition to statutory duties, seconded by Niemi, all in favor, motion passed.

FEES

BUILDING INSPECTOR PER CONTRACT

Building Permits                                 Per Lynden Township Ordinance #11

Building Inspector                               75% of Building Permit Fee

Township Permit Share                      25% of Building Permit Fee

Plan Review (Inspector)                     65% of Permit Fee

Construction Site Permit                    $100 (Includes Ag Buildings)

Building without Permit                       Double the Permit Fee

Building Inspector (Compliance)        $65/Hour

SIGNS

Temporary Road Sign                        $30

Damaged Road Sign                          Cost of the sign, post, and Materials plus maintenance person fee (2 hour minimum)

Public Hearing Fee                             $750

(Variance, Conditional/Interim Use Permit Applications)

Public Hearing Fee (No Site Visit)      $400

(Variance, Conditional/Interim Use Permit Applications)

Special Meeting by Request              $500

Town Board or Planning Commission

Title Searches                                     $15

Planning Commission Review            $325 Administrative Splits

(Effective 11-2-2021)                          $325 Rezoning Requests

$325 Plat Review

Splitting of Land (Major Plat):             $1500

Platting Subject to Escrow Deposit    (See Lynden Township Subdivision Ordinance #8)

Attorney/Engineer                               Hourly Rate at Project Cost

911 signs – New                                  $100 Collected with Building Permit

Replacement 911 Sign           $50 (when there is a responsible party identified)

Replacement 911 Post           $25 (when there is a responsible party identified)

Hall Rental                                          $50 and Refundable $100 deposit after inspection

ANIMAL OWNER

Animal Impound Fee              $50 per animal (Payable to Tri County Humane Society)

Second Impound Fee             $100

Third or more Impound Fee    $200 (+ $100 for Each Additional Offense)

Administrative Fine                             $200 Minimum – Reference Ordinance #10

Right of Way Permit Fee                    $150 per project (See Lynden Township Ordinance #12)

Right of Way Work without Permit     Double the Permit Fee

Hauling Permit                                    $100 Annually (See Lynden Township Ordinance #12)

Johnson made a motion to accept the fee schedule for 2022, effective March 17, 2022, seconded by Plaggerman, all in favor, motion passed.

Plaggerman made a motion to adjourn the meeting, seconded by Niemi, all in favor, motion passed. Meeting adjourned at 6:49 p.m.

Jenny Schmidt, Clerk
David L Johnson, Chair


LYNDEN TOWNSHIP BOARD OF CANVASS
MARCH 9, 2022

The meeting of the Town Board of Canvass was called to order at 6:00 p.m by Supervisors Dave Johnson. Those present were Supervisors Dave Johnson, Dennis Niemi and Tom Plaggerman, and Chief Election Judge Barry Hample.  The Board of Canvass takes the Oath of Office.  Per instructions of County Auditor staff, supervisors that are on the ballot should not be part of this Canvass procedure.  Deputy Clerk Kelli Schuh was also present.

The election results were reviewed. The number of voters included 21 signatures on the polling place roster, which is confirmed by the poll pad receipt. No absentee ballot were received. Twenty-one total ballots were cast.

Results were as follows:
Name                    Position     Term             Votes Received
Tom Plaggerman  Supervisor Three Years  21
Jenny Schmidt     Clerk          Two Years     20

Johnson made a motion to certify the election results from the 3-8-2022 election, seconded by Niemi, Plaggerman abstained, all in favor, motion passed. The required forms were reviewed and completed. Plaggerman made a motion to adjourn the meeting, seconded by Niemi, all in favor, motion passed.  Meeting adjourned at 6:06 p.m.
Respectfully submitted
Kelli Schuh
Lynden Township Deputy Clerk


LYNDEN TOWNSHIP
ANNUAL MEETING MARCH 8, 2022
Unapproved (Minutes will be approved at the March 7, 2023 Annual Meeting)

Township Clerk Jenny Schmidt called the meeting to order at 8:15 p.m. and led the pledge of allegiance.  David L Johnson made a motion to elect Jeff Westrum to moderate the annual meeting, seconded by Jean Schermer, all in favor, motion passed.

8:17: Anne Ackerman made a motion to waive the reading of the 2021 March annual meeting minutes and the continued meeting in Sept, 2021, seconded by Dennis Niemi, all in favor, motion passed.

8:17: Tom Plaggerman made a motion to approve the minutes from the 2021 annual meeting and the continued meeting in Sept, 2021, seconded by David L Johnson, all in favor, motion passed.

8:18: The 2021 treasurer’s report was available for review. Treasurer Jean Schermer presented the Board of Audit report and highlights of the treasurer’s report. The annual audit was convened on January 26th and the Clerk’s and Treasurer’s books and Lake Central Bank statements balanced exactly. At the close of 2021, the checking account balance was $360,261.  2021 revenue was $702,223, including $133,434 of ARPA (American Rescue Plan Act) and expenditures were $551,701.  A motion was made by Dennis Niemi to accept the treasurer’s report, seconded by David L Johnson, all in favor, motion passed.

8:22: Randy Pullis made a motion to waive the reading of all checks written and received in 2021, seconded by Anne Ackerman, all in favor, motion passed.

8:23: Annandale Fire:  Chief Chris Townsend and Dan Edwards represented the Annandale Fire Department. They responded to 325 total calls in 2021, 10 of which were in Lynden Township. Average response time in Lynden Twp is 15 minutes, 40 seconds.  With the assistance of Wright Co they have current unit structure numbers.  Niemi has met with Stearns Co and obtained our current unit structure numbers as well, which is 169.  The Department has 24 members and agrees the fire commission is a huge asset.  They purchased a new Heavy Rescue Vehicle which includes a mobile command center. The levy request for 2023 is $13,323. (no change from 2022).

8:30: Clearwater Fire:  Chief Mike Keller and John Schmidt represented the Clearwater Fire Department.  They responded to 366 total calls in 2021 with an average response time for Lynden Twp of 8 minutes, 19 seconds.  Year 2022 calls have increased and may affect budget numbers due to more fuel costs and staffing.  Sharing of this information occurs quarterly thru the fire commission.  The preliminary levy request for 2023 is $93,590 (+0.4%).  On behalf of the township, David L Johnson thanked both departments for their service.

8:30: Newspapers: Lynden Township uses Patriot NewsMN (FKA Citizen-Tribune) as its official newspaper for legal publications and notices.  We also post notices on the website and at the Town Hall.  David L Johnson made a motion to retain the Patriot NewsMN as our official newspaper, seconded by Jean Schermer, all in favor, motion passed.

8:40: Attorney: Couri & Ruppe, P.L.L.P. of St. Michael MN continues to represent Lynden Township. Anne Ackerman made a motion to retain Couri & Ruppe, P.L.L.P. as the Township Attorney, seconded by Tom Plaggerman, all in favor, motion passed.

8:41: Depository of Funds: The Township currently utilizes Lake Central Bank in Clearwater MN.  Randy Pullis made a motion to approve Lake Central Bank for depository of funds, seconded by Dennis Niemi, all in favor, motion passed.

8:42: Road Report: 2021: Supervisor Dennis Niemi reported: The LRIP (Local Road Improvement Program) Grant to increase the weight rating of the roads in the industrial park was not granted to us.  The funds we budgeted for engineering the industrial park roads we diverted to engineering 6th Ave and 200 Str.  Analysis shows no gravel or engineering is needed and the two roads are ready for bituminous.  The application of the base layer of asphalt in the spring of 2022 and the wear course, shouldering and striping in 2023 will be reviewed by the Board.  In 2021 class 1 gravel was applied to all gravel roads North of Craigway.  Mowing of ditches, grading and packing of gravel roads, and dust control application occurred.  The 200 Str E unlevel asphalt near Plum Creek was repaired.  2022 projects included the base course on 6th Ave and 200 Str (pending Board approval), Chip coating Birchwood, 17th Ave and the town hall parking lot.  We also will mow all road ditches, blade and pack gravel, and brush where necessary.  We are already on the scheduled for an earlier dust control application.  Major projects in 2023 include completing 6th Ave and 200 Str (pending Board approval).  Per Policy, we do not anticipate assessing asphalt costs to the property owners on this road since it is a thru road.

8:58: Clearwater Public Library:  Clerk notes that no request for donation has been received from the Library since 2019.  David L. Johnson made a motion to authorize the Lynden Township Board to donate $2,000 to the Clearwater Branch of the Great River Regional Library as permitted by MN Statutes §§ 134.12 & 365.10, allowing payments to the library for the benefits library services provide locally in that it is a convenience to township residents, serves a public purpose and is in the township’s best interest to authorize this donation, seconded by Dennis Niemi, all in favor, motion passed.

9:00: David L. Johnson, Town Board Chair presented township updates which included:
-there were 40 building permits issued in 2021, including 6 new single-family structures with a preliminary valuation increase of $3.125 million for all permits.
-The Midco Fiberoptic project installed over 300 miles of fiber optic cable with 2 additional Right of Way permits expected this year.
-We hold contracts with Schendzielos for Summer road maintenance, Schabel for snow plowing and Republic Services for recycling.
-ARPA Funding received to date is $113,434 with another payment expected.  A 3 year window to spend exists but specific criteria on allowable projects.  One of those criteria is infrastructure so looking at Town Hall improvements of: foundation repair, central air, possibly replace furnace, install LED lighting, additional cameras, improve sound system, and internet upgrade.  Initially funds could not be spent on roads but that has since changed allowing use for roads.
-The Board on March 7, 2022, signed a Letter of Intent with the Hazard Mitigation Program with FEMA and Stearns Emergency Mgmt. This allows the Township to make application for federal disaster funds and for mitigation projects.  Projects may include the improvement of sirens and identify locations for dry hydrants to draw water from lakes and streams for fire suppression.

Johnson reviewed the components of the proposed 2023 levy, which consists of 4 funds, although we have no firm number for Clearwater Fire. Johnson presented the proposed levy as follows:

YEAR 2023
PROPOSED LEVY
Road and Bridge $ 385,883
General Government $ 99,643
Annandale Fire $ 13,323
Clearwater Fire $93,590
Total $ 592,438
Overall the proposed levy for 2023 is -2.0%

9:16 Tom Plaggerman made a motion to approve the levy as presented by the Board, seconded by Dennis Niemi, all in favor motion passed.

9:19 Election results were announced as follows:
Number of voters: 21 signatures on the polling place roster
Candidate:    Tom Plaggerman (Supervisor)               Votes Received: 21
Candidate:    Jenny Schmidt (Clerk)                            Votes Received: 20

The Board of Canvass will meet on Wednesday, March 9, 2022, to review the summary statement and canvass the votes.  Tom Plaggerman won the three year Supervisor Term.  Jenny Schmidt won the two year Clerk’s term.

The Annual Meeting for 2023 will be held Tuesday, March 7, 2023 at 8:15 pm. at the Lynden Town Hall.

9:20 Anne Ackerman made a motion to adjourn the annual meeting, seconded by David L Johnson, all in favor, motion passed.

Respectfully submitted
Jenny Schmidt, Clerk
Jeff Westrum, Moderator


LYNDEN TOWNSHIP BOARD
MONTHLY MEETING MARCH 7, 2022

Those present at the Lynden Township Hall were Supervisors Dave Johnson, Dennis Niemi and Tom Plaggerman, Clerk Jenny Schmidt and Treasurer Jean Schermer.  James Kantor, Planning Administrator, was also present beginning at 8:00 p.m.  Johnson called the meeting to order at 7:00 p.m. and led the pledge of allegiance. Agenda:  Johnson asked if there were any additions to the agenda from the Board or public. March Reorganizational meeting was added.  Johnson made a motion to approve the agenda with the addition, seconded by Niemi, all in favor, motion passed. Meeting Minutes: The February 7, 2022 regular Twp. Board minutes and the February 15, 2022 Ordinance 12 Reconciliation minutes were reviewed for approval.  Johnson made a motion to approve the February 7 Board meeting minutes and the February 15 Ordinance reconciliation minutes, seconded by Plaggerman, all in favor, motion passed. Treasurer’s report:  Treasurer Schermer reviewed the following:  Receipts totaled $51,700.50; Disbursements totaled $30,104.27; ending Balance $456,683.61, which includes the $113,434.96 ARPA Funds.  Johnson made a motion to accept the January treasurer’s report and to sign the CTAS forms including the Claims list, Net pay account distribution, and cash control statements, seconded by Plaggerman, all in favor, motion passed.

Darlene Dillon/Michelle Schroeder Certificate of Compliance – 248 155th Str South Haven PID #19.10409.0000:  Owner and surveyor submitted a proposed Certificate of Compliance that includes existing and post-split legal descriptions.  Johnson is concerned with the discrepancy of Parcel B: 1.82 acres vs 2.5 acres legal descriptions.  Dillon understands the discrepancy and requests this be approved as presented as she is certain this is what Stearns Co needs.  Niemi made a motion to accept the proposed Certificate of Compliance and to authorize the Chair and Clerk to execute the document, seconded by Plaggerman, all in favor, motion passed.

Spring Cleanup: Plaggerman received confirmation from Clearwater Twp on the use of their maintenance building for June 11 from 8-11 am.  West Central Sanitation pricing has been received.  Signage, publications and volunteers are needed.

Ordinance 12 Reconciliation:  A working session was held February 15 and the changes reviewed.  Johnson made a motion to approve the amendments essentially as to form and to allow the Chair and Clerk to sign outside of a regularly scheduled meeting, seconded by Niemi, all in favor, motion passed.  Ordinance should be recorded upon execution.

American Rescue Plan Act (ARPA) Projects Spreadsheet and Reporting:  Funds received to date $113,434.96. Niemi continues to obtain quotes in re replacing furnace.  Clerk to continue to track proposed projects that are suggested on spreadsheet.

MIDCO and Star Link Connection Inquiry:  MIDCO Business Proposal was received.  Kantor is to request an estimate from Star Link, which should include the length of the commitment.

Five (5) Year Road Plan:  Niemi reviewed the concept of a 5 Year Road Plan with Short Elliot Hendrickson (SEH) and obtained a written quote.  The Plan would develop a map and potential costs associated with a project, which would assist with budget planning.  Johnson makes a motion to authorize the Chair and Clerk to sign the Agreement, contingent on Twp Attorney Michael Couri’s review, seconded by Niemi, all in favor, motion passed.

2022 Summer Maintenance Contract:  Johnson makes a motion to authorize the Chair and Clerk to sign the Road Contractors Services Agreement with Schendzielos, contingent on Twp Attorney Michael Couri’s review, seconded by Niemi, all in favor, motion passed.

Stearns Deputy Tyler Thunstedt Calls for Service Updates:   January calls totals were around 60, of those 11 were traffic, a couple burglaries, thefts and DUIs.  February calls were around 47, much of the same as January.  At the Supervisor’s request Thunstedt will follow up on a damage re: mailbox and street sign.  The Board also requests weight restriction enforcement in the next coming months.

Stearns County Emergency Management All-Hazard Mitigation Plan: Johnson attended the February 10 meeting.  The Twp should participate so that we can apply for federal funds without a disaster declaration.  Our goal would be to improve the early warning system and placement of dry hydrants.  Johnson made a motion to authorize the issuance of the letter of intent/statement of interest, seconded by Plaggerman, all in favor, motion passed.

Feedlot Complaint Katherine Lange 21832 Co Rd 44 PID #19.10515.0002:  Johnson received complaints in re no shelter for the animals.  SCES issues the permit but indicate they have no requirement for shelters.  They referred Johnson to Board of Animal Health, which they referred Johnson to Sheriff, who indicated there is no state law or ordinance violation.

Feedlot Shelters:   Per Twp Atty Michael Couri, we can enact an ordinance for shelters but it cannot be retroactive for the complaint listed above.  He is not aware of any other township that has passed such an ordinance.  Table to April meeting.

2022-01 Resolution Reestablishing Precincts and Polling Places:  Johnson made a motion to approve Resolution 2022-01, seconded by Niemi, all in favor, motion passed.

Road Variance Donald Hagmann 927 Belview Rd PID #19.10204.0000:  Scott Ergen submitted a variance application obo Hagmann, along with the $750 fee.  The proposed addition would fall within the same footprint, just going higher, but a variance from Stearns Co Ord. #439, Section 9.9.9 is needed to come in to compliance for the setback from the center line and the side setback.  Belview Rd is a private road and all owners on the road have signed indicating their approval.  Johnson confirms it is a private, platted road that the township has not accepted, but we still do have authority of the right of way.  Planning Administrator James Kantor is to contact Ergen for site visit.

Jack Schabel:  March 21, 1pm contract negotiations will occur. Schabel will submit a proposal.

Carol Jones Rezoning inquiry 18564 Lake Maria Rd PID #19.10290.0000:  This parcel is currently zoned A40 and she is considering requesting a rezone to R40.  She was provided both SCES and James Kantor contact information.

Building permits:  No building permits were received from Building Inspector Nancy Scott this month.  There is a total of 1 building permit in 2022; 0 new single family houses and overall valuation increase of permits of $1,200.
Driveway Permits:  None
Right of Way Work Permits:  Midco may have 2 ROW permits this year rather than 4

Correspondence: was reviewed which included
MAT Spring Short Courses
MAT LTAP Gravel road and maintenance design seminar March 16.  Johnson makes a motion to authorize Niemi and Plaggerman to participate, attend and be reimbursed for expenditures, seconded by Niemi, all in favor, motion passed.
MAT LTAP Pavement Preservation April 7.  Johnson makes a motion to authorize Niemi to participate, attend and be reimbursed for expenditures, seconded by Plaggerman, all in favor, motion passed.  Niemi to give final details on April 4.
SCES Ntc of PH for Lori Creamer 258 Baxter Rd PID 19.10656.0000

Review Bills and Claims for Approval
Plaggerman made a motion to approve Johnson payroll claim, seconded by Niemi, 2 in favor, Johnson abstained, motion passed      Johnson made a motion to approve Niemi payroll and expense claim, seconded by Plaggerman, 2 in favor, Niemi abstained, motion passed  Johnson made a motion to approve Plaggerman payroll claim, seconded by Niemi, 2 in favor, Plaggerman abstained, motion passed·       Johnson made a motion to approve all other bills and claims, utilizing check numbers 8223 through 8250, inclusive; motion seconded by Plaggerman, all in favor, motion passed.

Meeting Dates:
Planning Commission – as needed
Annual meeting – March 8, 8:15 p.m.
Board of Canvass – March 9, 6:00 p.m.Reorganizational meeting – March 17, 6:00 p.m.
Schabel contract negotiation – March 21, 1:00 p.m.
Monthly meeting – April 4, 7:00 p.m.
Local Board of Equalization and Appeal – April 12, 6:00 p.m.

Johnson made a motion to adjourn the meeting, seconded by Plaggerman, all in favor, motion passed.  Meeting adjourned at 9:06 p.m.
Respectfully submitted
Jenny Schmidt, Clerk
David L Johnson, Chair


LYNDEN TOWNSHIP BOARD
WORK SESSION in RE AMENDING ORDINANCE #12, February 15, 2022

Those present at the Lynden Township Hall were Supervisors Dave Johnson, Dennis Niemi and Tom Plaggerman.  Johnson called the meeting to order at 1:00 p.m.  Agenda:  Township Road Right of Way Ordinance: Couri provided a sample ordinance to the Board to review, which includes section 5.1.3 Cost of Correction.   A work session is to review this proposed ordinance and reconcile it with our current Ordinance #12.  Supervisors reviewed both documents, identified items in proposed ordinance to be included as amendments to current Ordinance #12. Johnson agreed to make revisions in a workup document depicting additions and deletions.  Amended version to be on agenda for March 7, 2022, board meeting.

Plaggerman made a motion to adjourn the meeting, seconded by Niemi, all in favor, motion passed.  Meeting adjourned at 1:50 p.m.
Respectfully submitted
David L Johnson, Chair


LYNDEN TOWNSHIP BOARD
MONTHLY MEETING FEBRUARY 7, 2022

Those present at the Lynden Township Hall were Supervisors Dave Johnson, Dennis Niemi and Tom Plaggerman, Clerk Jenny Schmidt and Treasurer Jean Schermer.  James Kantor, Planning Administrator, was also present.  Johnson called the meeting to order at 7:00 p.m. and led the pledge of allegiance.  Agenda:  Johnson asked if there were any additions to the agenda from the Board or public. Darlene Dillon Administrative Split was added.  Johnson made a motion to approve the agenda with the addition, seconded by Niemi, all in favor, motion passed. Meeting Minutes: The January 3rd, 2022, regular Twp. Board minutes were reviewed for approval.  Plaggerman made a motion to approve the January 3rd Board meeting minutes, seconded by Niemi, Johnson abstained, motion passed.  The January 26, 2022, Board of Audit minutes were reviewed.  Niemi made a motion to approve the January 26 audit meeting minutes, seconded by Johnson, Plaggerman abstained, motion passed.  The January 26, 2022, Budget / Levy minutes were reviewed.  Johnson made a motion to approve the January 26 Budget / Levy meeting minutes, seconded by Niemi, Plaggerman abstained, motion passed. Treasurer’s report:  Treasurer Schermer reviewed the following:  Receipts totaled $8,113.98; Disbursements totaled $29,308.34; ending Balance $435,087.38, which includes the $113,434.96 ARPA Funds.  Johnson made a motion to accept the January treasurer’s report and to sign the CTAS forms including the Claims list, Net pay account distribution, and cash control statements, seconded by Niemi, all in favor, motion passed.

JK Landscape – Jerry Konz Building encroachment on property line 19512 Hubble Rd, PID #

19.10748.0117 & 19.10748.0128:  Official Building Inspector Nancy Scott continues to work with Jerry Konz on the requirement to settle the issue.  Konz provided a copy of a purchase agreement to the clerk that is pending with the adjacent property to the east (Keith Helget) with a closing date in March, 2022.

Newsletter:  Quote received from Rengel Printing.   Members should continue submitting content to Plaggerman for inclusion in the newsletter. Deadline for submission target date is February 11.   Johnson made a motion to authorize Clerk Schmidt to issue a check outside of a regularly scheduled meeting to cover postage, seconded by Niemi, all in favor, motion passed.

Annual Meeting Planning:  The annual meeting is scheduled for March 8th at 8:15 PM.  Agenda is finalized.  Clerk acknowledges receipt of the Schedule 9 from Treasurer Schermer.  Johnson makes a motion that the Lynden Board recommend to its residents a proposed 2023 Levy of $592,438, seconded by Plaggerman, all in favor, motion passed.

Fall Road Tour Follow-up:  Niemi reports brush clean-up is complete other than #14.  Niemi will also follow up with Schendzielos in regards to two (2) signs on Fulton that were damaged (50 & 50a) during ditch mowing in the Fall of 2021.  Replacement signage of approximately 40 signs is pending Johnson’s review.

Spring Cleanup: Plaggerman received confirmation from Clearwater Twp on the use of their maintenance building, but the date is not finalized.  Discussions continue with West Central Sanitation on a date and pricing.  Rate increases for this event were discussed.

Township Road right of Way Ordinance: Couri provided to Niemi a sample ordinance to the Board to review, which includes section 5.1.3 Cost of Correction.  Johnson makes a motion to set a working session to review this proposed ordinance and possibly reconcile it with our current Ordinance #12, seconded by Plaggerman, all in favor, motion passed.  Working session set for February 15, 1:00 p.m.

American Rescue Plan Act (ARPA) Projects Spreadsheet and Reporting:  Funds received to date $113,434.96. Niemi obtained quotes for central air and an HVAC system and will contact Official Building Inspector Nancy Scott regarding any permits necessary, and obtain quotes in re replacing furnace.  Clerk to continue to track proposed projects on spreadsheet.

MIDCO Connection Inquiry:  Kantor continues to research connectivity options with MIDCO.

Darlene Dillon Certificate of Compliance – 248 155th Str South Haven PID #19.10409.0000:  Planning Commission reviewed the request on January 10, 2022, and recommends approval without recommendations.  The $325 review fee has been paid.  Pend to March agenda to finalize paperwork from owner and/or surveyor regarding existing and post-split legal descriptions.

Establish Absentee Ballot Board:  Johnson makes a motion to appoint Barry Hample and Jenny Schmidt as the absentee ballot board, seconded by Niemi, all in favor, motion passed.

Appoint Election Judges:  Niemi makes a motion to appoint Barry Hample, Lynn Kottke, Roger Brown and Jenny Schmidt as election judges for the March 8 annual election, seconded by Plaggerman, all in favor, motion passed.

Local Board of Equalization and Appeals Meeting:  The meeting is set for April 12, 6:00 p.m.

Tri-County Humane Society Contract:  Johnson makes a motion to approve the contract for 2022, with the added language regarding $350 annual cap and no seized animals; seconded by Niemi, all in favor, motion passed.

City of Clearwater Fire Commission January 31 meeting review:  Plaggerman reports the commission reviewed last years call report and budget numbers.  The Fire Dept. is actively seeking recruits for the Fire Department.

IT Support:  Kantor created an IT Manual which will be kept at the town hall.  For the March and April monthly meetings he will attend remotely.

Town hall purging and storage:  Johnson made a motion to authorize expenditure of $213.29 plus any other materials necessary to complete the storage project, seconded by Niemi, all in favor, motion passed.

Five (5) Year Road Plan:  Niemi reviewed the concept of a 5 Year Road Plan with Short Elliot Hendrickson (SEH) and obtained a verbal quote.  The Plan would develop a map and potential costs associated with a project, which would assist with budget planning.  Johnson makes a motion to authorize this expenditure not to exceed $2000 for the year 2022, seconded by Niemi, all in favor, motion passed.  Niemi is to obtain a written quote by March meeting.

2022 Dust Control Pricing:  An estimate from Central Minnesota Dust Control was received.  Johnson made a motion to authorize this expenditure not to exceed $53,000, seconded by Niemi, all in favor, motion passed.

2022 Summer Maintenance Contract:  Schendzielos provided the 2022 pricing.  Clerk is to prepare a contract and submit to Schendzielos for review prior to March meeting.

Building permits:  No building permits were received from Building Inspector Nancy Scott this month.  There is a total of 1 building permit in 2022; 0 new single family houses and overall valuation increase of permits of $1,200.

Driveway Permits:  Pending – None
Right of Way Work Permits:  None
Correspondence: was reviewed which included
Hazard Mitigation Planning Meeting February 10th; Johnson attending virtually
SCES Ntc Approval of Rezoning Application and enacting Ordinance 632 for James Klaverkamp 18946 Co Rd 44 PID 19.10308.0000
Stearns Co Parks Ntc PH to enact Ordinance 633 for the Park Commission

Review Bills and Claims for Approval
Niemi made a motion to approve Johnson payroll claim, seconded by Plaggerman, 2 in favor, Johnson abstained, motion passed.
Johnson made a motion to approve Niemi payroll and expense claim, seconded by Plaggerman, 2 in favor, Niemi abstained, motion passed.
Johnson made a motion to approve Plaggerman payroll claim, seconded by Niemi, 2 in favor, Plaggerman abstained, motion passed.      Niemi made a motion to approve all other bills and claims, utilizing check numbers 8209 through 8222, inclusive; motion seconded by Plaggerman, all in favor, motion passed.

Meeting Dates
Planning Commission – as needed
Ord. 12 reconcile Meeting – February 15, 1:00 p.m.
Monthly meeting – March 7, 7:00 p.m.

Plaggerman made a motion to adjourn the meeting, seconded by Niemi, all in favor, motion passed.  Meeting adjourned at 8:55 p.m.
Respectfully submitted
Jenny Schmidt, Clerk
David L Johnson, Chair


LYNDEN TOWNSHIP BUDGET / LEVY MEETING
JANUARY 26, 2022

Present:  Supervisors Dave Johnson, Dennis Niemi, Treasurer Jean Schermer and Clerk Jenny Schmidt.  Johnson called the meeting to order at 6:34 p.m. Documents for the Annual Meeting were distributed which included the proposed agenda, and a report on revenues, expenditures, the proposed budget, and the levy.  Treasurer Schermer reviewed a detailed report of revenues and expenditures from 2017 through 2021, and projected revenues and expenditures through 2023.  Schermer noted known 2022 and 2023 expenditures and presented a draft 2023 budget.  Schermer will also prepare a draft 2021 Treasurer’s Report which will be provided to residents at the March 8th annual meeting.

It was noted the report reflects the 2023 Levy decrease of $37,837 (-7.6%) below the 2022 Levy.  After discussion of the proposed budget which included discussion on possible lower gas taxes due to the continued Pandemic, Road and Bridge estimates, fire cost pending, Johnson made a motion to consider budget prep from here forward should be based on a 6 month expenditure rather than a 5 month expenditure, seconded by Niemi, all in favor, motion passed.

Niemi proposes a Road and Bridge budget of $433,500 and suggests a portion of the ARPA funds go toward tarring 200th Str and 6th Ave., as are now approved as an expenditure for those funds.  Dates for dust control have already been set in June, with the intent that application rate will increase from 2/10 per gallon, 12 foot wide to 3/10 per gallon, 18 foot wide.  Johnson requests traffic counters be placed once roads are clear.  Suggested Fulton Circle be considered for tarring since it serves many more township residents.  Plaggerman (via email) suggested the 2023 levy remain the same as the 2022 levy, or to keep our goal of a balance that covers 6 months of expenditures at the end of 2023.  Based on the information and contracts we currently have, there should be no reason to continue the annual meeting to set the final levy.  To incorporate the projected difference of $27,850 in expenses versus revenues, Treasurer Schermer is to add that number to the general fund, which will bring the total combined levy to approximately what it was for 2022.  Schermer will incorporate the items identified above and have a new proposed levy for the regular monthly meeting on February 7th. Johnson made a motion to continue discussions on Treasurer Schemer’s proposed levy for 2023 at the next monthly meeting scheduled for February 7th, with the full board voting on a recommendation to the electorate at time.
THE PROPOSAL AS IS
Road and Bridge                         $385,883
General Government                   $ 99,643
Clearwater Fire                           $ 93,590 (Preliminary number)
Annandale Fire                           $ 13,323 (Preliminary number)                                                                                                                            TOTAL                                        $592,439
The proposed Annual Meeting agenda was discussed.  Townships are facing an unusual circumstance due to the continued Pandemic.  The Board chooses to hold the meeting in person, social distancing and face covering will be required, and the meeting will be streamed live, view only.  No requests for a library donation were received to date.  Johnson will provide the statutorily required language relating to donations if the request is received.  After discussion, it was determined no refreshments will be served due to the Covid-19 Pandemic.  Treasurer Schermer will present the Treasurer’s report.  Niemi will present the road report.  Supervisor Johnson will present the township update and will also present the proposed levy.  Planning Administrator James Kantor will be asked to assist with the power point for the presentation.

Johnson made a motion to adjourn the meeting at 7:41 p.m., seconded by Niemi, all in favor, motion passed.
Respectfully submitted
Jenny Schmidt
Lynden Township Clerk


LYNDEN TOWNSHIP ANNUAL AUDIT  MEETING
JANUARY 26, 2022

Present:  Township Supervisors Dave Johnson, and Dennis Niemi, Treasurer Jean Schermer and Clerk Jenny Schmidt.  Johnson called the meeting to order at 6:04 p.m., convening as the Board of Audit and led the pledge of allegiance. An audit of both receipts and disbursements was completed following guidelines set out in the ANSI ASQC Z1.4-1993, General Inspection Level II, Table II-C (Reduced Inspection), AQL 99.0%. In 2021 there were 173 receipts and 258 disbursements.  13 receipts and 13 disbursements were selected using the Excel Random Number calculator.  The Board verified the check numbers, dollar amounts and recipients and payers against CTAS reports and Lake Central Bank statements.  The randomly selected disbursements and receipts are listed below. The Treasurer’s CTAS records matched the bank statements.  All audited checks and receipts matched the bank statements.  The Board of Audit found no discrepancies.  Johnson made a motion to accept the audit results, seconded by Niemi, all in favor, motion passed.  The Board members signed the required documents.  Johnson made a motion to adjourn the meeting at 6:33 p.m., seconded by Niemi, all in favor, motion passed
Respectfully submitted
Jenny Schmidt
Lynden Township Clerk


LYNDEN TOWNSHIP BOARD
MONTHLY MEETING JANUARY 3, 2022

Those present at the Lynden Township Hall were Supervisors Dennis Niemi and Tom Plaggerman, Deputy Clerk Kelli Schuh and Treasurer Jean Schermer.  James Kantor, Planning Administrator, was also present.  Niemi called the meeting to order at 7:00 p.m. and led the pledge of allegiance. Agenda:  Niemi asked if there were any additions to the agenda from the Board or public. Spring Cleanup Day was added.  Niemi made a motion to approve the agenda with the addition, seconded by Plaggerman, all in favor, motion passed. Board Meeting Minutes: The December 6th, 2021, regular Twp. Board minutes were reviewed.  Niemi made a motion to approve the December 6th regular Board meeting minutes, seconded by Plaggerman, all in favor, motion passed. Treasurer’s report by Schermer was reviewed.  Receipts totaled $214,738.87; Disbursements $ 98,642.09; Ending Balance $462,987.69, which includes the $113,434.96 ARPA Funds.  Niemi made a motion to accept the December treasurer’s report, seconded by Plaggerman, all in favor, motion passed.   Plaggerman made a motion to sign the CTAS forms including the Claims list, Net pay account distribution, and cash control statements, motion seconded by Niemi, all in favor, motion passed. Treasurer Schermer reports the January payroll is delayed as the 2022 tax tables are not yet in CTAS.  Niemi made a motion to delay January payroll to February, seconded by Plaggerman, all in favor, motion passed.

JK Landscape – Jerry Konz Building encroachment on property line 19512 Hubble Rd, PID #19.10748.0117 & 19.10748.0128: Official Building Inspector Nancy Scott continues to work with Jerry Konz on the issue.  Konz indicated there is a purchase agreement pending with the adjacent property to the east (Keith Helget) and that Konz has reached out to Stearns County about consolidating the two parcels.  Konz has provided a copy of any purchase agreement to the clerk.   The closing is scheduled for March 4th, 2022.

Kim Norlien sprinkler heads in right-of-way – 20171 Lake Maria Rd PID #19.10543.0000: Norlien applied for a right-of-way work permit and submitted a check for the $300 total: $150 permit fee along with a $150 fine.

American Rescue Plan Act (ARPA) Projects Spreadsheet and Reporting:  Treasurer Schermer gave an update on ARPA funds already received and expected future payments. Previously proposed projects include replacement of the Town Hall HVAC system, including furnace and central air, HEPA filters, LED lighting with motion detector switches, toner, paper, zoom license, Microsoft Pro for laptop security, internet, desktop for office for streaming capabilities.  Niemi and Kantor are to obtain quotes per the December minutes and provide them to the clerk.  Niemi is actively seeking quotes for updating the Town Hall HVAC system.  A spreadsheet had been and will again be disbursed by Clerk Schmidt for tracking.

Dylan Nelson Family Acres Preliminary Plat Review 18714 Dover Rd #19.10291.0005:  Nelson presented the Board with the Preliminary Plat to split the 29.5 acre lot located at 18714 Dover Road into a 27.1 acre lot and a 2.4 acre lot.  The county considers this an administrative split.  Niemi made a motion to approve the preliminary plat and to allow the Chair and Clerk to sign the Final Plat outside of a regular meeting as long as there are no changes between the preliminary plat and the final plat, seconded by Plaggerman, all in favor, motion passed.

Resignation of Deputy Treasurer Dan Torgersen:   Torgensen resigned as Deputy Treasurer.  Transition training will continue for a short period.

MIDCO Connection Inquiry:  Kantor continues to research connectivity options.

Newsletter:  Plaggerman gave a status update on the Township Newsletter.  The Township is actively looking for content to get to Leuthard for inclusion in the newsletter. Deadline for submission target date is January 21st which we can then have a draft by February’s meeting.

Fall Road Tour Follow-up:  Niemi gave an update on open items from the fall road tour.   Brush clean-up has been scheduled for 200th Street.   Replacement signage is pending with Johnson.

Annual Meeting Planning:  The annual meeting is scheduled for March 8th at 8:15 PM.   Clerk with prepare DRAFT agenda for review at February meeting.

Pilgrims Pride Hauling Permit:  The proposed annual hauling permit for Pilgrims Pride was reviewed.  The $100 permit fee has not been received.  Vice Chair and Clerk issue once fee paid.

Township Road Administrative Ordinance: Niemi brought up the need for a township road ordinance and presented a sample ordinance to the Board to review.  The topic will be tabled until the February meeting to give the Board time to read through the document.

Spring Cleanup: Plaggerman gave an update on the 2022 Spring Cleanup.  One quote has been received and rate increases were discussed.  Plaggerman will get additional quotes before the February Board meeting.  Plaggerman has contacted Clearwater Twp to determine availability of their facility and is waiting on a response.  Plaggerman requested authorization to schedule a date for the Spring Cleanup.   Niemi made a motion to allow Plaggerman to move forward with locking in a date for the Spring Cleanup, seconded by Plaggerman, all in favor, motion passed.

Building permits:  No building permits were received from Building Inspector Nancy Scott this month.  There was a total of 40 permits in 2021; 6 new single family houses and overall valuation increase of permits of $3.125 million.

Driveway Permits:  Pending – Dylan Nelson 18714 Dover Rd
Right of Way Work Permits:  Kim Norlien 20171 Lake Maria Rd
Correspondence: was reviewed which included:
Loose Dogs 14656 Hidden River PID 19.10722.0560 Schneider.  Niemi spoke with the owner and the situation has been remedied
Information on the 2022 Caucus
SCES PC Ntc Approval of Rezoning Application James Klaverkamp 18946 Co Rd 44
Introduction letter from Code Consulting Professionals, LLC
Notice from Xcel Energy regarding a rate increase for electrical services
Order Approving Annexation City of Clearwater and Clearwater Township

Review Bills and Claims for Approval
Niemi made a motion to approve Johnson expense claim, seconded by Plaggerman, all in favor, motion passed
Plaggerman made a motion to approve Niemi expense claim, seconded by Niemi, Niemi abstained, all in favor, motion passed
Niemi made a motion to approve all other bills and claims, utilizing check numbers 8209 through 8222, inclusive; motion seconded by Plaggerman, all in favor, motion passed

Meeting Dates:
Planning Commission – as needed
Audit Meeting – January 26, 6:00 p.m.
Budget Meeting – January 26, 6:30 p.m.
Monthly meeting – February 7, 7:00 p.m.
Plaggerman made a motion to adjourn the meeting, seconded by Niemi, all in favor, motion passed.  Meeting adjourned at 8:55 p.m.
Respectfully submitted
Kelli Schuh, Deputy Clerk
Dennis Niemi, Vice Chair